Outlook 2003 Adding several Emails to Block Sender list at One Tim

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Dear Brian:

What is the name of the file and extension where Microsoft Outlook 2003
rules are stored?
I have set my computer so emails are downloaded to the local drive (instead
of the server) and all of my rules are “Client-Onlyâ€

Richard
 
Dear Diana:

Happy New Year. What is the name of the file and extension where Microsoft
Outlook 2003 rules are stored?
I have set my computer so emails are downloaded to the local drive (instead
of the server) and all of my rules are “Client-Onlyâ€



Richard said:
Dear Diana:

Thank you. Can you clarify some points:
1) Server: What is the name of the file that has the rules (the file I
measured was “Mailbox.Pst†file. Based on your email, it seems that rules
are stored on the server.
2) Local: I wanted to store everything locally (on my hard drive) and have
chosen to have emails delivered to a PST file on my hard drive. The rules I
have created have “Client Only†after them.

I would be great if you could clarify these points

Richard

Diane Poremsky said:
Exchange server accounts store rules in the mailbox, on the server. There is
a size limit of 32KB and it looks like the addresses are hitting the limit
so they aren't uploaded to the server. Plus, Ol2003 uses Unicode to store
rules and that uses more space per rule, so you'll have fewer in 2003 than
in 2002. Older versions of outlook (2000 and older) only stored server rules
on the server and you could get past the limitation by creating client
rules. That trick no longer works. :(

Rather than use one rule with dozens of addresses, try leaving the messages
in the inbox and use search folders (or views) to view the messages in
virtual folders.

Rules for POP3 account can support unlimited sizes because they are stored
locally - if there is a limit, no one has reported hitting it yet.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






Richard said:
Dear Diane:

I have one follow up question for you:

I have Outlook 2003 SP2 and have a problem with rules: I am only able to
put
check marks by 3 rules I have created which have a total of 48 individual
email addresses associated with them. When I put a check mark next to an
additional rule (even if it has only 1 email, associated with it) I
receive
the error message:

"Microsoft Office Outlook (Popup box label
One or more rules could not be uploaded to exchange server and have been
deactivated. This could be because some of the parameters are not
supported
or there is insufficient spacer to store all the rules."

When I select "Run Rules Now" and put check marks in all the rules (I have
9) and click "Run Now" the rules seem to perform as they are supposed to.

The rules move the email from the inbox to a separate folder. No special
sounds or alerts are used because of the potential for problems. I have
reviewed each rule (since there are only 9 in total it did not take long)
to
verify that all the folders exist. Also, since mixing the server and
local
drive is not always a good think for Outlook, I do everything on the hard
drive (all emails are automatically downloaded from the server to the hard
drive inbox and all rules move emails from specific senders from the inbox
to
a folder in the PST file on the drive.

What can I do to fix this limitation? My understanding is that Outlook
rules can support hundreds of individual email addresses. I have deleted
and
re-created the rules and that has not fixed the problem.

The PST file is not large, and I have plenty of RAM available (over 400
MB).


Thank you fo ryour assitance

Richard


:

as far as I know.

for more acronyms, see http://www.netlingo.com/

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






Sorry, what is AFAIK?

:

it is AFAIK and it's as good as any others.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






Diane:

Thank you again. Is Norton Anti Spam compatible with Windows 2003
and
would
your recomend this?

:

If Outlook's filter set on high is not good enough, get a 3rd party
antispam
addin. SpamBayes is one of several free ones that works well once
trained
or
go with a paid utility.
http://www.slipstick.com/rules/junkmail.htm#tools

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/






Dear Diane:

Thank you for the informaiont. If blocking senders is not a good
solution,
what solution do you recommend?

:

you can only add one at a time. BTW - blocking senders is a poor
way
to
manage spam, especially since there is a limit of about 2000
addresses
on
the blocked and safe lists combined.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks?
http://www.outlook-tips.net/beginner/






I just upgraded to Windows 2003 SP 2. In the older version of
Outlook,
I
could highlight several emails and add them to the junk
senders
list
by
selecting: Action/Junk Email/Ad to junk senders list

With 2003, the option to "Add Sender to blocked senders list"
is
grayed
out
and I am not able to select it. What can I do to be able to
use
this?
It
is
available when I select an individual email.
Click to expand...
Click to expand...
Click to expand...
 
Richard said:
Happy New Year. What is the name of the file and extension where
Microsoft Outlook 2003 rules are stored?
Click to expand...

If the account is an Exchange account, they're stored in the mailbox on the
Exchange server.
 
Richard said:
I ws WONRG, when I add a new person and do the process you detail
below, the name is NOT displayed correctly. It is displayed as first
name then last name
Click to expand...

And in Tools>Options>Contact Options, you said you had "Last, First"
selected in the "Default 'File As' order" drop-down, correct? Also, you
said you clicked Tools>E-mail Accounts>View or change existing directories
or address books>Next, selected Outlook Address Book, clicked Change, and
selected the "File As (Smith, John)" radio button, correct? And that you
restarted Outlook after selecting these, correct?
 
Yes, this is corect. How do I fix the problem?

Brian Tillman said:
And in Tools>Options>Contact Options, you said you had "Last, First"
selected in the "Default 'File As' order" drop-down, correct? Also, you
said you clicked Tools>E-mail Accounts>View or change existing directories
or address books>Next, selected Outlook Address Book, clicked Change, and
selected the "File As (Smith, John)" radio button, correct? And that you
restarted Outlook after selecting these, correct?
Click to expand...
 
- “Microsoft Newsgroup: http://support.microsoft.com/newsgroups/?pr=914. On
left screen chose Outlook and then Outlook and then General Questions
(12/27/05): click “New†drop down button and select question
(e-mail address removed), IustiM2
Be sure to put “X†mark in (Notify me of repliesâ€


Outlook 2003 Rules File Name and Location

Dear Brian:

1. File Name and Path: I have reviewed the other threads and did not find
the information. Please provide the full name of the file and extension for
where Microsoft Outlook Rules are stored. I have set my computer so emails
are downloaded to the local drive (instead of the server) and all of my rules
are “Client-Onlyâ€.

The path and file name of the file to which emails are set to download is as
follows:
Path: “C:\Documents and Settings\C4976\Local Settings\Application
Data\Microsoft\Outlookâ€
File Name: “1AImportant.pstâ€
This was set through the following procedure:
Tools/Options/Mail set up tab/E-Mail accounts/next/View or change existing
accounts/under deliver new email to the following location specify the file

2) Size Limitation: Please confirm that Outlook 2003 has a limit of 32k for
the amount of space rules can occupy.

3) Size Verification: If this limitation is correct, how can I determine how
much space m rules currently occupy> I exported them and look in Microsoft
Explorer. However, often explorer does not return accurate file size
information when being used for determining operating system limitation.

4) Size Solution: Currently I have 90 rules created that have 27 individual
associated with them. They are simple rules that only move an email from a
sender to a specific file. There are not advanced alerts or graphics. The
system tells me there is a space problem and that it will only accept 3 rules
with a total of 40 individual senders involved. I cannot believe that 2003
Rules will only support 3 rules with 60 senders. Please suggest what I can
do to increase this number.


Richard
 
Richard said:
1. File Name and Path: I have reviewed the other threads and did not
find the information.
Click to expand...

It was there, however. I saw it.
Please provide the full name of the file and
extension for where Microsoft Outlook Rules are stored. I have set
my computer so emails are downloaded to the local drive (instead of
the server) and all of my rules are “Client-Onlyâ€.
Click to expand...

When you're using a non-Exchange account, rules are kept in a hidden
location in your PST. When your are using an Exchange account, rules are
kept in the Exchange mailbox on the Exchange server. I believe this to be
true whether or not your delivery location is the Exchange mailbox or a PST
(and that belief is supported by the fact that you're being told by Exchange
that you've run out of space), but if I'm in error, then the rules are as
above: in the PST. The path to that PST is wherever you created it.
2) Size Limitation: Please confirm that Outlook 2003 has a limit of
32k for the amount of space rules can occupy.
Click to expand...

When your account is an Exchange account, this is true. When the rules are
in the PST, I don't believe there is a specific rules size limit.
3) Size Verification: If this limitation is correct, how can I
determine how much space m rules currently occupy> I exported them
and look in Microsoft Explorer. However, often explorer does not
return accurate file size information when being used for determining
operating system limitation.
Click to expand...

It's conceivable OutlookSpy (http://www.dimastr.com/outspy/) can tell you
that. Absent OutlookSpy, I don't know how to determine that.
4) Size Solution: Currently I have 90 rules created that have 27
individual associated with them. They are simple rules that only
move an email from a sender to a specific file. There are not
advanced alerts or graphics. The system tells me there is a space
problem and that it will only accept 3 rules with a total of 40
individual senders involved. I cannot believe that 2003 Rules will
only support 3 rules with 60 senders. Please suggest what I can do
to increase this number.
Click to expand...

To the best of my knowledge, there is no way to change the rules storage
size. Suggestions for addressing the issue can be found at
http://support.microsoft.com/kb/886616/en-us
 
I figured out that the Tools, Options, Preferences, Contact Options dialog
box contains the correct option to make the appropriate selection. However,
on this system, the field that allows you to change the Default "Full Name"
order: is greyed out and so doesn't allow us to choose the proper one. I'm
looking into the problem with our tech support.

Thanks for your response.

Training Goddess
 
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