Word and Outlook 2007 adding space between paragraphs

  • Thread starter Thread starter Ric
  • Start date Start date
R

Ric

I am having the same annoying problem, mostly with replies and
forwards in outlook 07. Anyone else annoyed by this or does everyone
just like space? Anyone found a solution?

Why won't microsoft stop trying to think for us? They're just messing
it all up.
 
I am having the same annoying problem, mostly with replies and
forwards in outlook 07. Anyone else annoyed by this or does everyone
just like space? Anyone found a solution?

Why won't microsoft stop trying to think for us? They're just messing
it all up.
Click to expand...

Okay, I was hoping to add to the thread, but that did not work. Here
is the original post with more info so my response doesn't sound so
cryptic.

--original post--
I've recently gone from Office 2003 to Office 2007.

When I compose a new email message in Outlook 2007, or create a new
Word
document, it adds a line between paragraphs automatically. I don't
want it to
do this. It's a problem on many levels:

1. Copying-and-pasting what seem to be paragraphs that have a space
line in
between them become paragraphs without a space line between them when
pasting
them into plain-text formatted locations (such as this post!). (I'm
guessing
this means that if someone receives my HTML email and opens it in
something
that wants to use a plain text viewer without HTML, they'll get a lot
of
extra lines between paragraphs in emails I sent them -- NOT the
professional
image I'm after. But even if that isn't the case, I still need to be
able to
copy-and-paste consistently.)

2. When I do a "reply" to an email message, it doesn't do this. Thus,
if I
get used to no longer typing two paragraph marks, well... I don't get
to get
used to anything!

This is extremely annoying.

The format is HTML by default, and Word is the default HTML email
editor.

I've looked at Help files and all the Options and web articles I could
find
for Outlook and Word, and it seems there's no way to permanently set
it to
stop doing this. The only choice I see is the checkbox in Paragraph
formatting for "Don't add space between paragraphs of the same style"
but
that only works for each message (or document) and you have to go in
and
select it every time.

This About.com article says there's no way to make it a permanent
change
without modifying the Normal.dot template, but it doesn't say how to
do that:

http://wordprocessing.about.com/od/microsoftword2007/qt/extraspace200...

This MS KB article may offer a fix if I can read between the lines and
extrapolate the concept into 2007, but it says it Applies To 2003 and
it's
not really addressing this issue:

http://support.microsoft.com/default.aspx/kb/284968

Maybe I can overcome this problem by creating a New style and making
it the
default, but can I get the checkbox to stick? And, if so, how do I go
about
doing that?

What do I do?

Thanks.

Jay
 
Hi Ric and Jay

You can fix that by editing template of normal document in outlook.

Open new message, click on "Quicke Styles" then click right on "normal"
style then "modify..."

Then select option "new documents based on this template",
after click on "format" button and select "paragraph"
make sure that the option for line spacing are:
Before - "0"
After - "0"
Line Spacing - "single"
and option "don't add space beetwing paragraphs of the same style"

Then click "OK" and "OK"

That should help

Regards
Jakub
 
Jakub

I can't see "Quick Styles"

Hi Ric and Jay

You can fix that by editing template of normal document in outlook.

Open new message, click on "Quicke Styles" then click right on "normal"
style then "modify..."

Then select option "new documents based on this template",
after click on "format" button and select "paragraph"
make sure that the option for line spacing are:
Before - "0"
After - "0"
Line Spacing - "single"
and option "don't add space beetwing paragraphs of the same style"

Then click "OK" and "OK"

That should help

Regards
Jakub
Click to expand...
 
It's in "Format text" tab, or if you window is maximize then right click on
"normal template"
 
I have the same problem on Outlook 2003. And there i cant find niehter "Quick
Styles" nor "Format Text" :(
How to change the template there?
Im editing mails in HTML Format without Word as editor
 
Jakub,
Tried your solution but after I finally found the format button, when I
right click on it I don't get anything about templates or paragraph
formatting - my only choices have to do with adding to the Quick Access
toolbar or placement of the ribbon. I am using Outlook 2007 and Vista and
this problem is driving me crazy. I have a project that requires formal
letter-head business letters developed in Word and pasted within the body of
the e-mail (no attachments allowed). What my recipient gets has double
spaced letterhead, many extra line spaces in the body of the letter and
double spaced text that shouldn't be. I have tried using both Rich Text and
HTML and both are a disaster.
Do I need to set some other parameter, like security?
Thanks
 
I first had the problem that the quick styles button was not enabled. But that was because my cursor was in the subject line. After I moved my cursor below to the body part, it works
 
jan said:
From: jan jansen
Subject: Outlook 2007 adding space between paragraphs
References: <[email protected]>
Message-ID: <[email protected]>
Newsgroups: microsoft.public.outlook.general
Date: Thu, 09 Oct 2008 07:50:18 -0700
NNTP-Posting-Host: 72.29.94.49.static.dimenoc.com 72.29.94.49
Path: TK2MSFTNGP01.phx.gbl!TK2MSFTNGP03.phx.gbl
Lines: 1
Xref: TK2MSFTNGP01.phx.gbl microsoft.public.outlook.general:642055
X-Antivirus: avast! (VPS 081009-0, 10/09/2008), Inbound message
X-Antivirus-Status: Clean

I first had the problem that the quick styles button was not enabled. But that was because my cursor was in the subject line. After I moved my cursor below to the body part, it works
Click to expand...

So what's with posts from dimenoc.com users? Can't they figure out that
lines are supposed to physically wrap at or before 76 characters in
length? Or do they simply have no farking clue what is Usenet? Is
their webnews-for-dummies gateway to Usenet really that crappy?

So what was your second, third, and other problems? You only mentioned
the first one.

Just to whom are you responding? You started a NEW thread. You did not
reply to an existing thread.
 
It took some time to work out but here is what I discovered. With a new message form open, click in the body of the email, go to Quick Styles, right click on the desired style (in my case "Normal"), select Modify.

For settings that I wanted to adjust I made the changes and selected apply to new documents going forward.

Please keep in mind there are several parameters that can be changed (Font, Paragraph, etc..) by the FORMAT button in the lower left. It took a few tries to get all of my settings to take (as it would not take multiple adjustments in the same edit). Worked for me, good luck.
 
Thanks Jakub, that worked for new messages. How do you make it stop adding extra lines in replies?




Terry Howat wrote:

Outlook 2007 Message Body & Paragraph Formatting
07-Nov-08

It took some time to work out but here is what I discovered. With a new message form open, click in the body of the email, go to Quick Styles, right click on the desired style (in my case "Normal"), select Modify.

For settings that I wanted to adjust I made the changes and selected apply to new documents going forward.

Please keep in mind there are several parameters that can be changed (Font, Paragraph, etc..) by the FORMAT button in the lower left. It took a few tries to get all of my settings to take (as it would not take multiple adjustments in the same edit). Worked for me, good luck.

Previous Posts In This Thread:

Word and Outlook 2007 adding space between paragraphs
I am having the same annoying problem, mostly with replies an
forwards in outlook 07. Anyone else annoyed by this or does everyon
just like space? Anyone found a solution

Why won't microsoft stop trying to think for us? They're just messin
it all up.

Re: Word and Outlook 2007 adding space between paragraphs

Okay, I was hoping to add to the thread, but that did not work. Her
is the original post with more info so my response doesn't sound s
cryptic

--original post-
I've recently gone from Office 2003 to Office 2007

When I compose a new email message in Outlook 2007, or create a ne
Wor
document, it adds a line between paragraphs automatically. I don'
want it t
do this. It's a problem on many levels

1. Copying-and-pasting what seem to be paragraphs that have a spac
line i
between them become paragraphs without a space line between them whe
pastin
them into plain-text formatted locations (such as this post!). (I'
guessin
this means that if someone receives my HTML email and opens it i
somethin
that wants to use a plain text viewer without HTML, they'll get a lo
o
extra lines between paragraphs in emails I sent them -- NOT th
professiona
image I'm after. But even if that isn't the case, I still need to b
able t
copy-and-paste consistently.

2. When I do a "reply" to an email message, it doesn't do this. Thus
if
get used to no longer typing two paragraph marks, well... I don't ge
to ge
used to anything

This is extremely annoying

The format is HTML by default, and Word is the default HTML emai
editor

I've looked at Help files and all the Options and web articles I coul
fin
for Outlook and Word, and it seems there's no way to permanently se
it t
stop doing this. The only choice I see is the checkbox in Paragrap
formatting for "Don't add space between paragraphs of the same style
bu
that only works for each message (or document) and you have to go i
an
select it every time

This About.com article says there's no way to make it a permanen
chang
without modifying the Normal.dot template, but it doesn't say how t
do that

http://wordprocessing.about.com/od/microsoftword2007/qt/extraspace200..

This MS KB article may offer a fix if I can read between the lines an
extrapolate the concept into 2007, but it says it Applies To 2003 an
it'
not really addressing this issue

http://support.microsoft.com/default.aspx/kb/28496

Maybe I can overcome this problem by creating a New style and makin
it th
default, but can I get the checkbox to stick? And, if so, how do I g
abou
doing that

What do I do

Thanks

Jay

Hi Ric and JayYou can fix that by editing template of normal document in
Hi Ric and Ja

You can fix that by editing template of normal document in outlook

Open new message, click on "Quicke Styles" then click right on "normal"
style then "modify...

Then select option "new documents based on this template",
after click on "format" button and select "paragraph
make sure that the option for line spacing are
Before - "0"
After - "0"
Line Spacing - "single"
and option "don't add space beetwing paragraphs of the same style"

Then click "OK" and "OK"

That should help

Regards
Jakub


:

Re: Word and Outlook 2007 adding space between paragraphs
Jakub

I cannot see "Quick Styles"

It's in "Format text" tab, or if you window is maximize then right click on
it is in "Format text" tab, or if you window is maximize then right click on
"normal template"

Re: Word and Outlook 2007 adding space between paragraphs
found it eventually
but its not easy

thanks

I have the same problem on Outlook 2003.
I have the same problem on Outlook 2003. And there i cant find niehter "Quick
Styles" nor "Format Text" :(
How to change the template there?
Im editing mails in HTML Format without Word as editor

:

Jakub,Tried your solution but after I finally found the format button, when I
Jakub,
Tried your solution but after I finally found the format button, when I
right click on it I don't get anything about templates or paragraph
formatting - my only choices have to do with adding to the Quick Access
toolbar or placement of the ribbon. I am using Outlook 2007 and Vista and
this problem is driving me crazy. I have a project that requires formal
letter-head business letters developed in Word and pasted within the body of
the e-mail (no attachments allowed). What my recipient gets has double
spaced letterhead, many extra line spaces in the body of the letter and
double spaced text that shouldn't be. I have tried using both Rich Text and
HTML and both are a disaster.
Do I need to set some other parameter, like security?
Thanks
--
Sandra


:

Outlook 2007 adding space between paragraphs
I first had the problem that the quick styles button was not enabled. But that was because my cursor was in the subject line. After I moved my cursor below to the body part, it works

Outlook 2007 Message Body & Paragraph Formatting
It took some time to work out but here is what I discovered. With a new message form open, click in the body of the email, go to Quick Styles, right click on the desired style (in my case "Normal"), select Modify.

For settings that I wanted to adjust I made the changes and selected apply to new documents going forward.

Please keep in mind there are several parameters that can be changed (Font, Paragraph, etc..) by the FORMAT button in the lower left. It took a few tries to get all of my settings to take (as it would not take multiple adjustments in the same edit). Worked for me, good luck.


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To permanently change it, go to the Page Layout tab in Word, click on the
little down arrow in the bottom right of the paragraph box and it will open
up the paragraph settings window. In the spacing section, set everything to
0 pt and for line spacing set it to Single. Then click on Set as Default.
This should change your default in both Word and Outlook.
 
Hi,
The steps you have mentioned fixed only the outlook mail editor, but after I send the email, when I opened (say I sent my hotmail account), I still get double spaces.
Any idea?
 
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