Why would text appear in normal and not print preview?

  • Thread starter Thread starter HT
  • Start date Start date
H

HT

Word2003
WindowsXP

The document has a paragraph that you can see in Word's Normal view. When
you change to print layout view the text disappears. The hidden text option
is selected to show hidden text.

Thank you.

Donna
 
HT said:
Word2003
WindowsXP

The document has a paragraph that you can see in Word's Normal view.
When you change to print layout view the text disappears. The hidden
text option is selected to show hidden text.

Thank you.

Donna
Click to expand...

This makes sense only if the text is missing in *Print Preview*, not if it's
missing in *Print Layout view*...

There are two separate checkboxes for hidden text in the Tools > Options
dialog, one on the View tab and one on the Print tab. It sounds like you
have the View one checked but the Print one unchecked. But that wouldn't
affect Print Layout view.
 
Text displayed in Normal view but not in Print Layout view or Print Preview
is usually text that is running off the bottom of the page. There are
several possible reasons for this:

1. Text is in a text box. Text boxes (like other drawing objects) cannot
exceed one page. If you absolutely, positively need to use text boxes,
you'll need to add another on page 2 and link it to the one on page 1 so the
text will autoflow.

2. Text is in a wrapped table. Wrapped tables can't exceed one page. Go to
the Table tab of Table | Properties and set text wrapping to None. Note that
it's very easy to dislodge a table (and thus make it wrapped) by nudging the
table handle in Print Layout view; that's one reason it's safer and easier
to work on tables in Normal view.

3. Text is in a table row with Exact row height; it may not be truncated in
Normal view but will be in others. (Actually, I see it truncated in Normal
view as well, but ISTR that this may not have been true in earlier
versions.)

4. The document has been formatted with multiple columns, with column width
set to margin width. This is a bug we've seen a lot of lately. Obviously, if
column 1 is the width of the page, there's no room for column 2, so it goes
into Never-Never-Land. The fix is to go to Format | Columns and click the
box for One.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.
 
Glad you got it sorted!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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