why is this file so large??

  • Thread starter Thread starter Karl
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K

Karl

I have a Powerpoint file that is very large (using Powerpoint 2002). It is
2 MB yet it is only 1 slide with text; no pictures, movies, sound, etc....
There are 3 .gif files in the corner but they are very small in size.

The only clue I can find is in the statistics (under properties). It shows
that the file is 65 pages long. What the heck does that mean? It is only 1
slide? How does it get 65 pages and how can I change that?

Thanks,
Karl
 
Sometimes powerpoint files gets bigger and bigger when you change the file
and save again. I did not understand why this happens.

Can you try this please ? Open the powerpoint ifle, than save it by "save
as" with another name and see the size of new file ?
 
1) Are you positive you're not in Master view?
2) What do you see when you choose View, Slide Sorter?
3) Try doing File, Save As and give it a new name. Open the new
presentation. Any differences?



--
Posted to news://msnews.microsoft.com
Steve Rindsberg, PPT MVP
PowerPoint FAQ - www.pptfaq.com
PPTools - www.pptools.com
===============================
 
Karl,

FWIW, I was able to reduce the size of my files by turning off Allow Fast
Save, in Tools | Options | Save. That's the first place I'd check. It made a
BIG difference.

You can also read here:
Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

HTH,

Mike
 
Steve Rindsberg said:
1) Are you positive you're not in Master view?
2) What do you see when you choose View, Slide Sorter?
3) Try doing File, Save As and give it a new name. Open the new
presentation. Any differences?
Click to expand...

Nope, not in Master view. When I view slide sorter I just see a small
version of my slide in the upper left corner.

I tried saving as a new file, but it was exactly the same size.

I also tried turning off 'allow fast save' and saving as again, but it was
still the same size.

Still no clue why it tells me I have 65 pages. No other ppt file I have
even shows pages at all.

Karl
 
Carl,
Some thing's to try (though you may already have):
1) Open a new presentation and do a Insert --> Slides --> from file from
your problem presentation, then save the new presentation under a new name.
Do you get lots of slides or just one? Is the file huge or small?

2) Turn on revisioning, make a change, close and re-open the file. Reject
ALL revisions. Re-save the file. Does it shrink?

3) View your notes page - Is there something hidden there? If so, delete and
re-save.

4) View the notes master and the handout master - Anything hidden either of
those places? If so, delete and re-save.

Let us know how it goes.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Karl said:
I have a Powerpoint file that is very large (using Powerpoint 2002). It is
2 MB yet it is only 1 slide with text; no pictures, movies, sound, etc....
There are 3 .gif files in the corner but they are very small in size.

The only clue I can find is in the statistics (under properties). It shows
that the file is 65 pages long. What the heck does that mean? It is only 1
slide? How does it get 65 pages and how can I change that?
Click to expand...

In addition to the other suggestions, there's an oddball thing with PPT
2003 where it doesn't always flush out revisions. Or something like
that. Here's what John Langhans from MS said about it recently:

*****
When you send a
document for review (using the Send for Review feature) we place an
original copy of the presentation as a hidden OLE object so that the
reviewing feature has something to compare with in order to know what is
changed and what isn't changed.

So, to compare the edited document with the original you should:

1) Open modified presentation and, when prompted to merge changes with
original choose "Yes"
2) When you have applied the changes which you want to retain, Click the
"End Review" button in the Reviewing toolbar
3) Save presentation.

When you "End Review" it deletes the hidden Microsoft PowerPoint
Presentation object since it's no longer needed for comparision.
*****

I now realize that's pretty much what Kathy's mentioned in one of her
suggestions.

Which version of PPT is this, by the way? I remember we saw this same
thing a few times with PPT 2000, and we narrowed it to something to do
with the design template, I think.
 
FYI: Echo - This is what I was talking about and it is 2002 and 2003. In
fact, we found an instance of it at PPTLive.

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
Kathryn Jacobs said:
Carl,
Some thing's to try (though you may already have):
1) Open a new presentation and do a Insert --> Slides --> from file from
your problem presentation, then save the new presentation under a new name.
Do you get lots of slides or just one? Is the file huge or small?
Click to expand...

I got just one slide and it was very small (12 kb). But it did not insert
anything from the Master slide; just the text from the slide.
2) Turn on revisioning, make a change, close and re-open the file. Reject
ALL revisions. Re-save the file. Does it shrink?
Click to expand...

Not sure what you mean here. Do you mean to send it to a recipient for
review?
3) View your notes page - Is there something hidden there? If so, delete and
re-save.
Click to expand...

Nothing here.
4) View the notes master and the handout master - Anything hidden either of
those places? If so, delete and re-save.
Click to expand...

Nothing here either.


In the next message Echo S said something interesting that I haven't seen
before. He said:

"Which version of PPT is this, by the way? I remember we saw this same
thing a few times with PPT 2000, and we narrowed it to something to do
with the design template, I think."

The design template is listed (in the center bottom of the page) as "31/2
Floppy (A:)". Not sure what that one is but maybe if I change that....


Karl
 
I got just one slide and it was very small (12 kb). But it did not insert
anything from the Master slide; just the text from the slide.
Click to expand...

Which version of PPT are you using? In some, you can select "keep source
formatting" when doing the insert.
In the next message Echo S said something interesting that I haven't seen
before. He said:
Click to expand...

He's a she, but that's okay--we all look alike in type. :-)
"Which version of PPT is this, by the way? I remember we saw this same
thing a few times with PPT 2000, and we narrowed it to something to do
with the design template, I think."

The design template is listed (in the center bottom of the page) as "31/2
Floppy (A:)". Not sure what that one is but maybe if I change that....
Click to expand...

oooh, that's odd. You might try applying a different design template and
see what happens.
 
One last thing to try if the others have not worked . . .
try copying GIF files into an image editor (e.g.,
PhotoShop), and make sure that they are being shown at
their true size . . . I have seen small images which were
scaled in PPT rather than a true editor cause problems
similar to yours . . .

Chuck
 
[CRITICAL UPDATE - If you are using Office 2003, you should install this
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello Karl,

It's possible that, at some time, a person that edited the presentation
either used the "Send to -> Email recipient (for review)" command or in the
"Save as" dialog specified "Presentation for Review (*.ppt)" as the "Save
as type", outside the expected workflow for using this collaboration
feature. Or the collaboration feature and workflow was being used as
expected until someone, when promted to merge changes with the original
document, choose the option "No, and don't ask again"

You can verify this by:

1) Save the presentation under new name (so that the original file is not
accidentally modified).
2) Delete all slides from the new presentation created in step 1
3) File -> Properties.. check the "Contents" list

If the list includes "Microsoft PowerPoint Presentation" in the Embedded
OLE Servers section, then this is why your presentation is much larger than
expected (there is a hidden OLE presentation object on the Slide Master).

Because it's hidden, it's a bit tricky to find and delete it (depending on
what else is on your slide master). Here's how to do it:

1) Open your original presentation
2) Switch to Slide Master view
3) Change zoom % to Fit (so entire Slide Master is visible)
4) Click outside slide area (to insure that nothing is selected)
5) Hit TAB key
6) If selection handles appear (indicating something visible is selected?),
repeat step 5..
7) Verify that invisible PowerPoint object is selected (no selection
handles visible) by seeing whether "Edit -> Object" command is visible and
the submenu shows commands for Show, Edit, Open and Convert...
8) Edit -> Clear
9) File -> Properties... check the "Contents" list to verify that
"Microsoft PowerPoint Presentation" is no longer listed in the Embedded OLE
Servers section.

If you (or anyone else reading this message) think that PowerPoint should
provide tools or features to manage presentation file size (such as making
it easier to identify all content and how it is contributing to
presentation size), without having to resort to VBA or add-ins, don't
forget to send your feedback (in YOUR OWN WORDS, please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions)

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

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