Why is my scanned document different after I sent it to Word

[Guest]

Hello, I would like to scan a blank form into Word and be able to fill it in
over and over again with different information each time. When I scan it
using MS office scanning, it looks great and shows the ocr in the thumbnail
in the image to the left. Then I use the icon and "send to Word" at which
point the document looks different with parts of it being in the wrong place.
I don't know why this happens. Any help would be very much appreciated.
Thank you,
breighdi

 

[JoAnn Paules [MVP]]

It happens because the software that converts it to a Word file (OCR
software) isn't perfect.

 

[Chuck Davis]

I have found that the best (best results) is to remove all formating. Copy
all and paste into Notepad, then copy all and paste into a new blank word
document and apply your desired formatting. Just last week, a 128 page
document that had been scanned by someone else—about two hours...
Good luck.

It happens because the software that converts it to a Word file (OCR
software) isn't perfect.

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JoAnn Paules
MVP Microsoft [Publisher]

Hello, I would like to scan a blank form into Word and be able to fill it
in
over and over again with different information each time. When I scan it
using MS office scanning, it looks great and shows the ocr in the
thumbnail
in the image to the left. Then I use the icon and "send to Word" at which
point the document looks different with parts of it being in the wrong
place.
I don't know why this happens. Any help would be very much appreciated.
Thank you,
breighdi

 

[Graham Mayor]

The Office OCR tool offers only rudimentary OCR functions. It will extract
the text but that's about all. No OCR software is perfect, but some are much
better than others and the best I have used by a wide margin is Finereader.

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Graham Mayor - Word MVP

My web site www.gmayor.com

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