why doesn't my document print the same for all users?

[Guest]

I am sending a newsletter written with Word 2003 to 53 users. A few of them
will have a problem printing. An example is, earlier today, I sent the
document for proofreading and the person printed the file and said that there
was large blank space at the bottom of page 2. There was not. I sent her
screen prints of pages 1-3 so that she could see what I was seeing.

What's causing this, and how can I let users know that I have created the
document as correctly as is possible? Tks.

 

[JoAnn Paules [MVP]]

Is she the only person who can't see that data?

 

[Doug Robbins - Word MVP]

Word formats a document based on the capabilities of the active Printer. As
a result, if a user has a different printer, they may get a very different
result, especially if you have used hard page breaks or formatted a
paragraph with a page break before it.

The only way to be sure that everybody sees the same thing is to convert the
document to a .pdf file and then send that to the recipients.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Suzanne S. Barnhill]

See http://word.mvps.org/FAQs/Formatting/TextReflow.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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