Why do unsaved/deleted addresses show when addressing email?

[Terri]

Why do email addresses that I never saved OR that I have erased, show when I
go to have a name automatically appear on my mail? I use several different
address books and the ones I use are not under general contacts and when I
write an email, I use the ALT-K and a group will come up if I have several
similar names or if only one, it will automatically use that one. But again,
why does it show addresses that I have never saved or those that have been
erased and what can I do to eliminate those addresses. Thanks so much!

 

[Diane Poremsky [MVP]]

Version of Outlook? It sounds like you have autocomplete enabled - Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Guest]

I am having the same problem. I use Office XP. Isn't there a way that you can
delete the ones that aren't relevant without turning this feature off?

Version of Outlook? It sounds like you have autocomplete enabled - Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Why do email addresses that I never saved OR that I have erased, show when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general contacts
and when I write an email, I use the ALT-K and a group will come up if I
have several similar names or if only one, it will automatically use that
one. But again, why does it show addresses that I have never saved or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Diane Poremsky [MVP]]

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I am having the same problem. I use Office XP. Isn't there a way that you
can
delete the ones that aren't relevant without turning this feature off?

Version of Outlook? It sounds like you have autocomplete enabled - Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Why do email addresses that I never saved OR that I have erased, show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Guest]

that makes no sense to me.

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I am having the same problem. I use Office XP. Isn't there a way that you
can
delete the ones that aren't relevant without turning this feature off?

Version of Outlook? It sounds like you have autocomplete enabled - Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased, show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Diane Poremsky [MVP]]

rrow = arrow keys with a typo

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

that makes no sense to me.

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I am having the same problem. I use Office XP. Isn't there a way that
you
can
delete the ones that aren't relevant without turning this feature off?

:

Version of Outlook? It sounds like you have autocomplete enabled -
Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased,
show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up
if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved
or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Guest]

You guys are so useless. Based on my further research you can't even edit
this. And yes I do see the bottome portion of this section but that is not
what I or the other person were asking. You guys should be fired!!!!!!!

Autocomplete CacheThe autocomplete e-mail cache used by Outlook 2002/2003 is
stored in a file with the extension *.nk2. Microsoft hasn't released an
editor for the cache file, but a 3rd party cache viewer called OWTLOOK is
available from http://www.dcs-imaging.com/products.htm.

While the vast majority of users will have no need to view or edit the
cache, since removing old addresses requires just the Del key (after
selecting the entry using the arrow keys), some sites may have good business
reasons for viewing or exporting the addresses contained in the cache file.
Home Tips Archive FAQ How to Search Contact


Last modified on September 27, 2004
Webmaster Copyright © Outlook-Tips All rights reserved.
Legal disclaimer

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I am having the same problem. I use Office XP. Isn't there a way that you
can
delete the ones that aren't relevant without turning this feature off?

Version of Outlook? It sounds like you have autocomplete enabled - Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased, show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Diane Poremsky [MVP]]

They can't fire us - we don't work for Microsoft and volunteer our time here
to help people. It helps when the people we try to help ask clear and
concise questions and do their homework before posting. (Your question was
asked and answered hundreds of times over the past couple of years and a
quick Google would find the answer in seconds.)

Terri's problem - how to stop saving addresses not in the address book - is
solved by disabling suggest names.

You asked how to delete the ones not relevant without turning it off - that
is done using the Delete key. Most people are satisfied deleting them as
they pop up and owtlook is overkill. Some corps want to harvest the
addresses their users send mail to or prepopulate the cache and owtlook is
great for that. But... you didn't ask how to harvest or prepopulate the
cache or how to mass delete addresses, just how to delete the ones not
relevant.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

You guys are so useless. Based on my further research you can't even edit
this. And yes I do see the bottome portion of this section but that is
not
what I or the other person were asking. You guys should be fired!!!!!!!

Autocomplete CacheThe autocomplete e-mail cache used by Outlook 2002/2003
is
stored in a file with the extension *.nk2. Microsoft hasn't released an
editor for the cache file, but a 3rd party cache viewer called OWTLOOK is
available from http://www.dcs-imaging.com/products.htm.

While the vast majority of users will have no need to view or edit the
cache, since removing old addresses requires just the Del key (after
selecting the entry using the arrow keys), some sites may have good
business
reasons for viewing or exporting the addresses contained in the cache
file.
Home Tips Archive FAQ How to Search Contact


Last modified on September 27, 2004
Webmaster Copyright © Outlook-Tips All rights reserved.
Legal disclaimer

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

I am having the same problem. I use Office XP. Isn't there a way that
you
can
delete the ones that aren't relevant without turning this feature off?

:

Version of Outlook? It sounds like you have autocomplete enabled -
Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased,
show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up
if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved
or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Guest]

Wow you put me in my place. That's right I did google it but assumed I could
have heard it horses mouth and instead I heard it from the horses ass.
Terri's question by the way was...Why do email addresses that I never saved
OR that I have erased, show when I go to have a name automatically appear on
my mail?
Your answer had nothing to do with this question. You're suggestion was to
turn this feature off? Wow, did Gates teach you that himself? If all else
fails just don't use it. You'd be better volunteering your time at a Dairy
Queen.

They can't fire us - we don't work for Microsoft and volunteer our time here
to help people. It helps when the people we try to help ask clear and
concise questions and do their homework before posting. (Your question was
asked and answered hundreds of times over the past couple of years and a
quick Google would find the answer in seconds.)

Terri's problem - how to stop saving addresses not in the address book - is
solved by disabling suggest names.

You asked how to delete the ones not relevant without turning it off - that
is done using the Delete key. Most people are satisfied deleting them as
they pop up and owtlook is overkill. Some corps want to harvest the
addresses their users send mail to or prepopulate the cache and owtlook is
great for that. But... you didn't ask how to harvest or prepopulate the
cache or how to mass delete addresses, just how to delete the ones not
relevant.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

You guys are so useless. Based on my further research you can't even edit
this. And yes I do see the bottome portion of this section but that is
not
what I or the other person were asking. You guys should be fired!!!!!!!

Autocomplete CacheThe autocomplete e-mail cache used by Outlook 2002/2003
is
stored in a file with the extension *.nk2. Microsoft hasn't released an
editor for the cache file, but a 3rd party cache viewer called OWTLOOK is
available from http://www.dcs-imaging.com/products.htm.

While the vast majority of users will have no need to view or edit the
cache, since removing old addresses requires just the Del key (after
selecting the entry using the arrow keys), some sites may have good
business
reasons for viewing or exporting the addresses contained in the cache
file.
Home Tips Archive FAQ How to Search Contact


Last modified on September 27, 2004
Webmaster Copyright © Outlook-Tips All rights reserved.
Legal disclaimer

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


I am having the same problem. I use Office XP. Isn't there a way that
you
can
delete the ones that aren't relevant without turning this feature off?

:

Version of Outlook? It sounds like you have autocomplete enabled -
Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased,
show
when
I go to have a name automatically appear on my mail? I use several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come up
if
I
have several similar names or if only one, it will automatically use
that
one. But again, why does it show addresses that I have never saved
or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!

 

[Russ Valentine [MVP-Outlook]]

Diane's answer was exactly right. The original poster wanted to use
autoresolution not autocompletion, but instead autocompletion was
interfering with that process. The solution is simply to turn off
autocompletion so that autoresolution can be invoked exclusively. Her answer
to you was to a different question entirely and was also completely correct.
Neither one of you made it clear whether you were asking about
autocompletion or autoresolution, but Diane made the right guess both times.
I fail to understand the need to be so rude and insulting to those who
trying to help.
--
Russ Valentine
[MVP-Outlook]

Wow you put me in my place. That's right I did google it but assumed I
could
have heard it horses mouth and instead I heard it from the horses ass.
Terri's question by the way was...Why do email addresses that I never
saved
OR that I have erased, show when I go to have a name automatically appear
on
my mail?
Your answer had nothing to do with this question. You're suggestion was
to
turn this feature off? Wow, did Gates teach you that himself? If all
else
fails just don't use it. You'd be better volunteering your time at a
Dairy
Queen.

They can't fire us - we don't work for Microsoft and volunteer our time
here
to help people. It helps when the people we try to help ask clear and
concise questions and do their homework before posting. (Your question
was
asked and answered hundreds of times over the past couple of years and a
quick Google would find the answer in seconds.)

Terri's problem - how to stop saving addresses not in the address book -
is
solved by disabling suggest names.

You asked how to delete the ones not relevant without turning it off -
that
is done using the Delete key. Most people are satisfied deleting them as
they pop up and owtlook is overkill. Some corps want to harvest the
addresses their users send mail to or prepopulate the cache and owtlook
is
great for that. But... you didn't ask how to harvest or prepopulate the
cache or how to mass delete addresses, just how to delete the ones not
relevant.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

You guys are so useless. Based on my further research you can't even
edit
this. And yes I do see the bottome portion of this section but that is
not
what I or the other person were asking. You guys should be
fired!!!!!!!

Autocomplete CacheThe autocomplete e-mail cache used by Outlook
2002/2003
is
stored in a file with the extension *.nk2. Microsoft hasn't released an
editor for the cache file, but a 3rd party cache viewer called OWTLOOK
is
available from http://www.dcs-imaging.com/products.htm.

While the vast majority of users will have no need to view or edit the
cache, since removing old addresses requires just the Del key (after
selecting the entry using the arrow keys), some sites may have good
business
reasons for viewing or exporting the addresses contained in the cache
file.
Home Tips Archive FAQ How to Search Contact


Last modified on September 27, 2004
Webmaster Copyright © Outlook-Tips All rights reserved.
Legal disclaimer



:

select the address using the rrow keys and hit Del

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


I am having the same problem. I use Office XP. Isn't there a way that
you
can
delete the ones that aren't relevant without turning this feature
off?

:

Version of Outlook? It sounds like you have autocomplete enabled -
Tools,
Options, Email options, advanced... suggest names.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Why do email addresses that I never saved OR that I have erased,
show
when
I go to have a name automatically appear on my mail? I use
several
different address books and the ones I use are not under general
contacts
and when I write an email, I use the ALT-K and a group will come
up
if
I
have several similar names or if only one, it will automatically
use
that
one. But again, why does it show addresses that I have never
saved
or
those that have been erased and what can I do to eliminate those
addresses. Thanks so much!