Yes, I am still deeply confused. I do not know how this situation was
created, as this is my boss's account it was like this when I was hired,
and
it is not my account. I understand that Outlook no longer uses a Personal
Address Book. I do not know why it is being used in this situation, and
the
owner does not remember how it got there. My mention of Main Identity was
in
reference to the online backup instructions for a Personal Address Book
which
included going to the Start Menu - Programs - Accessories - Address Book
and
copying the file, which in this case does not exist and therefore was not
helpful. I will repeat the problem as clearly as possible:
I am using Outlook 2003 and trying to create a file which includes all of
the addresses being used by outlook so that I can take the backup file,
copy
it, and transfer it to another computer and eventually another Outlook
account.
On the Outlook toolbar there is a little icon for "Address Book". When I
click on said icon a small window entitled "Address Book" opens. On the
right is a drop-down menu entitled "show contacts from the:" I select the
option Outlook Address Book, subcategory Contacts and am shown a long list
of
contacts, though there is no option to Print or Copy them using either the
File Menu or the Left Click approach. When I return to the main outlook
window and access the "Contacts" tab on the lower right hand side (next to
Mail, Calendar and Tasks), there are contacts, but only a handful.
The reference to Personal Address Book comes not only from the
aforementioned online instructions but also from the fact that on MY
Outlook
2003 account (on a different computer) I copied all of the addresses from
the
global address book into an address book entitle Personal Address Book, as
per the Outlook help instructions on "Print an address book" which were
unhelpful and were as follows:
Click Contacts.
On the View menu, point to Arrange By, point to Current View, and then
click
Phone List.
Add or remove the fields you want in your e-mail list.
On the File menu, click Print.
Note To print a list of names and e-mail addresses from a Global Address
List (Global Address List: The address book that contains all user, group,
and distribution list e-mail addresses in your organization. The
administrator creates and maintains this address book. It may also contain
public folder e-mail addresses.), you will need to add them to your
Contacts
folder.
I copied the addresses from the Global Address Book by right clicking on
the
contact and selecting the option "add to contacts", which added them to
"Personal Address Book" on the drop-down menu entitled "show contacts from
the:" and I now have no idea how to back those up, either.
So where are all the other addresses on my boss's computer being stored?
Russ Valentine said:
You still appear to be deeply confused. Outlook has not used a Personal
Address Book for a decade. If you still are, you need to explain why.
Your mention of "Main Identity" is equally troubling. Outlook does not
use
Identities. Only Outlook Express does. Any chance you could create an
accurate and coherent description of your problem and how you created it?
Nothing you have posted so far is decipherable.
--
Russ Valentine
[MVP-Outlook]
Ok, I click on the address book icon in the toolbar along the top and
go
to
Outlook Address book - Contacts.
There is a list of names and contact info. There is no way to print,
copy,
or save this list. When I click on Tools - Options - Properties the
path
is
listed as "Personal Address Book"
When I go to the "Contacts" tab on the lower left side (Below "Mail"
and
"Calendar") The bulk of the names and addresses which are listed in the
aforementioned Outlook Address Book are not there.
When I go to the Start Menu - Programs - Accessories - Address Book,
there
is nothing listed under Main Identity's Contacts or any other folder.
Where the heck are these addresses being kept??? And how do save a
copy
for
when I switch computers in the near future?
:
The address book contains no data whatsoever, so you have posed an odd
question. The only data you can see in the address book view is data
from
one of the Contacts Folders in your profile. It cannot be otherwise.
You need to look a bit more closely and explain to us more accurately
what
you actually see.
--
Russ Valentine
[MVP-Outlook]
I have a huge list of addresses in my Outlook address book that I'm
trying
to
back up. I click on the address book icon, and uncer Outlook
Address
Book -
Contacts, there they are, so I think it's on my computer, not on the
server,
but they don't show up under the Outlook "Contacts" tab, and don't
back
up
when I export my contacts. Why not??
