Why are my messages not being sent to the archive folders?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

In Outlook 2003, when I archive, the messages that I am requesting to be
archived are not being moved to their respective archive folders? Thanks for
any help.
 
skschau said:
In Outlook 2003, when I archive, the messages that I am requesting to
be archived are not being moved to their respective archive folders?
Click to expand...

Archiving does not use the Received date to determine if an item is old
enough, it used the Modified date, which is usually undisplayed. Actions
you take on a message, like moving them from one folder to another, can
update the Modified date, making it newer than the interval you've specified
in the archive settings.
 
What on earth was MS thinking when they chose the modified date as a
reference for archiving email? In theory, you can't change an email once
it's sent or received, what would you be smoking to make you want to archive
based on when the message was moved from one folder to another?
 
You can certainly edit message contents, properties and attributes after
receiving. Never noticed all the options in Outlook to do just that?
(talking about smoking something...). If they took the received date their
would be no way of telling if you are actually still actively working with
an item. If you take the modified date you would.
 
Of course you can modify email parameters, including the contents if you really want to (puff, puff) but that's not the point.

I would suggest that the bulk of all Outlook users aren't modifying the bulk of their emails, parameters or otherwise, but likely do move emails around to keep their mail box(s) more organized which will of course change the modified date which would lead to 'holes' in auto-archived email folders. I would further suggest that if you regularly edit email contents or other email parameters then you are in the minority; to base an auto-archive system on a parameter that affects only a few emails, for a few users, is at best unintuitive, and more likely a gross oversight, unless an option was provided to allow the user to select which date(s) to use.

Let me ask this:

You agree with the notion of auto-archiving your email based on when you last moved it to a new folder (on purpose or by accident), or based on the last time your deleted it by accident and recovered it from the trash, or any other range of activates that would result in a new modified date, but doesn't actually change anything with the original email?

--
Dab

Cut off: yourhead to respond


--
Dab

Cut off: yourhead to respond

Roady said:
You can certainly edit message contents, properties and attributes after
receiving. Never noticed all the options in Outlook to do just that?
(talking about smoking something...). If they took the received date their
would be no way of telling if you are actually still actively working with
an item. If you take the modified date you would.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
What on earth was MS thinking when they chose the modified date as a
reference for archiving email? In theory, you can't change an email once
it's sent or received, what would you be smoking to make you want to archive
based on when the message was moved from one folder to another?

--
Dab

Cut off: yourhead to respond

Roady said:
Check the modified date on the item. AutoArchive works with that date.

Also see http://www.howto-outlook.com/faq/archivenotworking.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
In Outlook 2003, when I archive, the messages that I am requesting to be
archived are not being moved to their respective archive folders? Thanks
for
any help.
Click to expand...
Click to expand...
 
Dab said:
I would suggest that the bulk of all Outlook users aren't modifying
the bulk of their emails, parameters or otherwise, but likely do move
emails around to keep their mail box(s) more organized which will of
course change the modified date which would lead to 'holes' in
auto-archived email folders. I would further suggest that if you
regularly edit email contents or other email parameters then you are
in the minority; to base an auto-archive system on a parameter that
affects only a few emails, for a few users, is at best unintuitive,
and more likely a gross oversight, unless an option was provided to
allow the user to select which date(s) to use.
Click to expand...

You're certainly entitled to your opinion.
You agree with the notion of auto-archiving your email based on when
you last moved it to a new folder (on purpose or by accident), or
based on the last time your deleted it by accident and recovered it
from the trash, or any other range of activates that would result in
a new modified date, but doesn't actually change anything with the
original email?
Click to expand...

Absolutely 100% agree. I make frequent modifications to my messages. and if
I'm changing or manipulating them, they are recently used and I don't want
my recently used messages being touched by Outlook. Just because a message
was received some time back doesn't mean it's inactive. Many of us track
things with our data.
 
It's foolish of Microsoft to not provide an option to archive messages
based on the 'received date' of the message. When importing messages
from Outlook Express, the simple solution is to set the clock of your
computer to a date earlier than your oldest message. Then, when you
import the messages into Outlook, the 'modified date' (which, sadly,
always overrides the 'sent/received date') will be earlier. You can
then use autoarchive as you normally would with the 'sent/received'
dates taking "artificial" precedence. Don't forget to return the
machine's clock back to the present!

Good luck!
 
It's foolish of Microsoft to not provide an option to archive messages
based on the 'received date' of the message.
Click to expand...

That can be done. Sort your messages by Received date, select everything
you want to archive and move to the archive folder of you choice. All done.
 
Discussion about which is the "best" field to archive by, (IMHO it would be
useful for MS to give USERS the ability to choose.) I have an issue which is
seems to fall under the title of this post.

Similar to DAB, my Outlook 2003 is not archiving items in Personal Folders
files according to their individual folder AutoArchive settings either when
initiated by AutoArchive or when initiated manually by File >Archive with the
radiobutton checked to "Archive all folders according to their AutoArchive
settings". No items are moved. No folders created. The only method that
seems to work is to brute force each folder individually with the radiobutton
checked to "Archive this folder and all subfolders:". Your article doesn't
address this issue or anything like it.

Further, I have checked the Modified field and the items meet the criteria
to have been moved by Archive.

Not sure what to do to keep from having to brute-force all my supposedly
"Auto"Archives.

Any dieas for what else to check would be greatly appreciated.
 
Further, I have checked the Modified field and the items meet the criteria
to have been moved by Archive.
Click to expand...

Is the Personal Folders you're trying to archive you default folders? Can you
post your autoarchive criteria and an example of a Modified date that matches
those criteria but doesn't get moved? Screen shots would be best. Take some,
put them on a web service like Picassa and post their URLs.
 
Back
Top