When Selecting Names, how can the list be filtered for a Category

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Guest

We use Outlook 2000 SP-3 & Exchange Server. Most Contacts are located in a
Public Folder and each contact has been marked with a Category. When
preparing to send a new email message, after clicking on To: the contacts
shown in the listing under "Type Name or Select from List:" include ALL the
contacts in my default address list regardless of Category. How can this list
be "filtered" to only show the names from one category? Many thanks in
advance.
 
It can't. You can only "filter" the Outlook Address Book by separating
Contacts into separate Contacts Folders, then choosing which folder to
display.
You filter Contacts Folders by Category, not the Address Book.
 
I realise this is an old post but the way I do it is to create a distribution
list for each category in the public folder. You need to select the members
from the public folder when creating it so you can use the "update now"
option for updating changes.

What Im trying to find out is can I email direct from a category in public
folders? Can anyone help with this.


Russ Valentine said:
It can't. You can only "filter" the Outlook Address Book by separating
Contacts into separate Contacts Folders, then choosing which folder to
display.
You filter Contacts Folders by Category, not the Address Book.
--
Russ Valentine
[MVP-Outlook]
scottb said:
We use Outlook 2000 SP-3 & Exchange Server. Most Contacts are located in a
Public Folder and each contact has been marked with a Category. When
preparing to send a new email message, after clicking on To: the contacts
shown in the listing under "Type Name or Select from List:" include ALL
the
contacts in my default address list regardless of Category. How can this
list
be "filtered" to only show the names from one category? Many thanks in
advance.
Click to expand...
Click to expand...
 
I never use Exchange. Have you tried the method that works with local data
stores? Select the Category > Actions > New Message to Contact...

--
Russ Valentine
[MVP-Outlook]
Suziglw said:
I realise this is an old post but the way I do it is to create a
distribution
list for each category in the public folder. You need to select the
members
from the public folder when creating it so you can use the "update now"
option for updating changes.

What Im trying to find out is can I email direct from a category in public
folders? Can anyone help with this.


Russ Valentine said:
It can't. You can only "filter" the Outlook Address Book by separating
Contacts into separate Contacts Folders, then choosing which folder to
display.
You filter Contacts Folders by Category, not the Address Book.
--
Russ Valentine
[MVP-Outlook]
scottb said:
We use Outlook 2000 SP-3 & Exchange Server. Most Contacts are located
in a
Public Folder and each contact has been marked with a Category. When
preparing to send a new email message, after clicking on To: the
contacts
shown in the listing under "Type Name or Select from List:" include ALL
the
contacts in my default address list regardless of Category. How can
this
list
be "filtered" to only show the names from one category? Many thanks in
advance.
Click to expand...
Click to expand...
Click to expand...
 
Yes that works. Saves creating distribution lists. Thanks.

Russ Valentine said:
I never use Exchange. Have you tried the method that works with local data
stores? Select the Category > Actions > New Message to Contact...

--
Russ Valentine
[MVP-Outlook]
Suziglw said:
I realise this is an old post but the way I do it is to create a
distribution
list for each category in the public folder. You need to select the
members
from the public folder when creating it so you can use the "update now"
option for updating changes.

What Im trying to find out is can I email direct from a category in public
folders? Can anyone help with this.


Russ Valentine said:
It can't. You can only "filter" the Outlook Address Book by separating
Contacts into separate Contacts Folders, then choosing which folder to
display.
You filter Contacts Folders by Category, not the Address Book.
--
Russ Valentine
[MVP-Outlook]
We use Outlook 2000 SP-3 & Exchange Server. Most Contacts are located
in a
Public Folder and each contact has been marked with a Category. When
preparing to send a new email message, after clicking on To: the
contacts
shown in the listing under "Type Name or Select from List:" include ALL
the
contacts in my default address list regardless of Category. How can
this
list
be "filtered" to only show the names from one category? Many thanks in
advance.
Click to expand...
Click to expand...
Click to expand...
 
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