when importing outlook contacts how can the STMP addition be ommi

[Guest]

When I copy contacts from Outlook on my workstation in CVS format and import
these copied contacts onto Outlook on my notebook in the process of copying
STMP lines /additions with names are automatically added, rendering the whole
contact database useless until these STMP additions are manually deleted
again. What can I do i.e. setting filters and if so which filters in the
copying process? Any constructive suggestion is very much appreciated. Thank
you

 

[Russ Valentine [MVP-Outlook]]

Why would you use a foreign file format and import to transfer Outlook data?
Why would you not use an Outlook data file?

 

[Guest]

I will have to find out, whether it works. Would have thought that Excel or
CVS are commonly used and schould universally do the trick. The question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

 

[Russ Valentine [MVP-Outlook]]

No answer is possible without knowing what your data source was and how you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing through
a different format unless they want to lose or alter that data, as you are
illustrating.
You should only use Outlook's native data file format to transfer data, but
again without using export and import. Just copy the data file and open it
in the other installation.

 

[Guest]

Russ,
will let you know.
Tx
k

No answer is possible without knowing what your data source was and how you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing through
a different format unless they want to lose or alter that data, as you are
illustrating.
You should only use Outlook's native data file format to transfer data, but
again without using export and import. Just copy the data file and open it
in the other installation.
--
Russ Valentine
[MVP-Outlook]

I will have to find out, whether it works. Would have thought that Excel or
CVS are commonly used and schould universally do the trick. The question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

 

[Guest]

Russ,
It worked in PST format.
Thank you very much
Kristian

No answer is possible without knowing what your data source was and how you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing through
a different format unless they want to lose or alter that data, as you are
illustrating.
You should only use Outlook's native data file format to transfer data, but
again without using export and import. Just copy the data file and open it
in the other installation.
--
Russ Valentine
[MVP-Outlook]

I will have to find out, whether it works. Would have thought that Excel or
CVS are commonly used and schould universally do the trick. The question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

 

[Russ Valentine [MVP-Outlook]]

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]

Russ,
It worked in PST format.
Thank you very much
Kristian

No answer is possible without knowing what your data source was and how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer data,
but
again without using export and import. Just copy the data file and open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]

I will have to find out, whether it works. Would have thought that Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters in
the
copying process? Any constructive suggestion is very much appreciated.
Thank
you

 

[Guest]

Sorry Russ to bother you again... In practical use I now noted it doesn't work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]

Russ,
It worked in PST format.
Thank you very much
Kristian

No answer is possible without knowing what your data source was and how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer data,
but
again without using export and import. Just copy the data file and open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters in
the
copying process? Any constructive suggestion is very much appreciated.
Thank
you

 

[Russ Valentine [MVP-Outlook]]

What was the original source of these DL's? Were they created in the Active
Directory?

No one knows why the option to import and export Outlook data still exists.
It did work back in Outlook 97, but it hasn't worked for so long now that it
should have been removed long ago. I suspect it is with many other things in
Outlook. Removing a dysfunctional feature takes more work than just leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]

Sorry Russ to bother you again... In practical use I now noted it doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to
why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]

Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format
and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Karl Timmermans]

#1) If the objective is to get your contacts from one machine to another and
you have access to the source PST file, simply copy your PST file to the
target machine, open the PST file on the 2nd machine and copy whatever info
you need from one folder to another (make sure to take off the read-only
attribute after you've copied the PST file to the 2nd machine if necessary).
Import/export is definitely not recommended for purely moving native Outlook
info between two machines regardless of data format used. As for the
original SMTP question, all depends whether or not you actually mapped the
email TYPE when importing especially if the email addresses being imported
are not of the SMTP type ([email protected]).

#2) As for PST2PST importing/exporting - that can, in and of itself, lead to
either (or both) immediate and/or future issues and in my opinion should be
avoided at all costs unless there is some real pressing need/purpose (which
is something I've yet to encounter under normal circumstances). This is
especially true if the contact info has been upgraded over multiple versions
of Outlook over the years. The creation of a new folder when doing PST2PST
import/export is the way that process works.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com

Sorry Russ to bother you again... In practical use I now noted it doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to
why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]

Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format
and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Guest]

Sorry for answering late. Was sick. If DL means data source, then yes, the
attresses/contacts where created in Outlook. All I need to do is to put a
duplicate of the contacts every week onto my note book in order to have a
replica. If you have any other idea i.e. other than ex - and importing I
would a happy bunny.
Kristian

What was the original source of these DL's? Were they created in the Active
Directory?

No one knows why the option to import and export Outlook data still exists.
It did work back in Outlook 97, but it hasn't worked for so long now that it
should have been removed long ago. I suspect it is with many other things in
Outlook. Removing a dysfunctional feature takes more work than just leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]

Sorry Russ to bother you again... In practical use I now noted it doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to
why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format
and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Guest]

Thanks Karl,
I'll try this one next. As regards to STMP mapping. Is there a kind of
switch/ setting one could perhaps change temporarily. British Telecom/ Yahoo
as our ISP provider have set all our computers to STMP. I would guess a
method should exist to switch, as effects only the outgoing mail. Sorry for
the late reply: I was rather sick in between.
Looking forward to hearing from you
Kristian

#1) If the objective is to get your contacts from one machine to another and
you have access to the source PST file, simply copy your PST file to the
target machine, open the PST file on the 2nd machine and copy whatever info
you need from one folder to another (make sure to take off the read-only
attribute after you've copied the PST file to the 2nd machine if necessary).
Import/export is definitely not recommended for purely moving native Outlook
info between two machines regardless of data format used. As for the
original SMTP question, all depends whether or not you actually mapped the
email TYPE when importing especially if the email addresses being imported
are not of the SMTP type ([email protected]).

#2) As for PST2PST importing/exporting - that can, in and of itself, lead to
either (or both) immediate and/or future issues and in my opinion should be
avoided at all costs unless there is some real pressing need/purpose (which
is something I've yet to encounter under normal circumstances). This is
especially true if the contact info has been upgraded over multiple versions
of Outlook over the years. The creation of a new folder when doing PST2PST
import/export is the way that process works.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com

Sorry Russ to bother you again... In practical use I now noted it doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to
why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format
and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Russ Valentine [MVP-Outlook]]

No. DL = Distribution List. DL's were the subject of your last question.
I'll guess that your actual problem isn't with DL's, however, but the fact
that the Contacts you are transferring aren't behaving as expected. Is that
the real question? If so, troubleshooting that problem would require
knowing:
1. How and where the original Contact data was created (including whether
you are using a local data store or an Exchange mailbox)
2. How exactly you transferred the Contact data to your notebook, in
complete detail.
--
Russ Valentine
[MVP-Outlook]

Sorry for answering late. Was sick. If DL means data source, then yes, the
attresses/contacts where created in Outlook. All I need to do is to put a
duplicate of the contacts every week onto my note book in order to have a
replica. If you have any other idea i.e. other than ex - and importing I
would a happy bunny.
Kristian

What was the original source of these DL's? Were they created in the
Active
Directory?

No one knows why the option to import and export Outlook data still
exists.
It did work back in Outlook 97, but it hasn't worked for so long now that
it
should have been removed long ago. I suspect it is with many other things
in
Outlook. Removing a dysfunctional feature takes more work than just
leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]

Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had and as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as
you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Guest]

Russ,Tx for the prompt reply:The DL or Contact database was purely and only
created in Outlook. The exporting purely and only done in the Outlook
environment, which may be dodgy by now. Having had a look at other problems
of other dicussion group members I seem to be in the very best company as
quite a lot of similar problems seem to exist...Wouldn't it be a good idea,
if MS could look into such an obvious problems? Karl Timmerman suggested to
copy the original pst file. sounds logical. I hope it works.
Kristian

No. DL = Distribution List. DL's were the subject of your last question.
I'll guess that your actual problem isn't with DL's, however, but the fact
that the Contacts you are transferring aren't behaving as expected. Is that
the real question? If so, troubleshooting that problem would require
knowing:
1. How and where the original Contact data was created (including whether
you are using a local data store or an Exchange mailbox)
2. How exactly you transferred the Contact data to your notebook, in
complete detail.
--
Russ Valentine
[MVP-Outlook]

Sorry for answering late. Was sick. If DL means data source, then yes, the
attresses/contacts where created in Outlook. All I need to do is to put a
duplicate of the contacts every week onto my note book in order to have a
replica. If you have any other idea i.e. other than ex - and importing I
would a happy bunny.
Kristian

What was the original source of these DL's? Were they created in the
Active
Directory?

No one knows why the option to import and export Outlook data still
exists.
It did work back in Outlook 97, but it hasn't worked for so long now that
it
should have been removed long ago. I suspect it is with many other things
in
Outlook. Removing a dysfunctional feature takes more work than just
leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]
Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had and as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as
you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Russ Valentine [MVP-Outlook]]

Karl and I are suggesting the same thing (and always do). But you keep
leaving out the relevant details that permit a specific set of instructions
for your situation. Neither of us even knows if you are even using a PST
file as your data source or some other data store such as an Exchange
mailbox. At any rate, many of us post information on how to transfer Outlook
data correctly here on an almost daily basis. Feel free to read those
references.
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Russ,Tx for the prompt reply:The DL or Contact database was purely and
only
created in Outlook. The exporting purely and only done in the Outlook
environment, which may be dodgy by now. Having had a look at other
problems
of other dicussion group members I seem to be in the very best company as
quite a lot of similar problems seem to exist...Wouldn't it be a good
idea,
if MS could look into such an obvious problems? Karl Timmerman suggested
to
copy the original pst file. sounds logical. I hope it works.
Kristian

No. DL = Distribution List. DL's were the subject of your last question.
I'll guess that your actual problem isn't with DL's, however, but the
fact
that the Contacts you are transferring aren't behaving as expected. Is
that
the real question? If so, troubleshooting that problem would require
knowing:
1. How and where the original Contact data was created (including whether
you are using a local data store or an Exchange mailbox)
2. How exactly you transferred the Contact data to your notebook, in
complete detail.
--
Russ Valentine
[MVP-Outlook]

Sorry for answering late. Was sick. If DL means data source, then yes,
the
attresses/contacts where created in Outlook. All I need to do is to put
a
duplicate of the contacts every week onto my note book in order to have
a
replica. If you have any other idea i.e. other than ex - and importing
I
would a happy bunny.
Kristian

:

What was the original source of these DL's? Were they created in the
Active
Directory?

No one knows why the option to import and export Outlook data still
exists.
It did work back in Outlook 97, but it hasn't worked for so long now
that
it
should have been removed long ago. I suspect it is with many other
things
in
Outlook. Removing a dysfunctional feature takes more work than just
leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]
Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical
thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder
it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to
add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron
with
Outlook??
Can you put your finger on this one? Looking forward to hearing from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had and
as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was
and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and
importing
through
a different format unless they want to lose or alter that data,
as
you
are
illustrating.
You should only use Outlook's native data file format to
transfer
data,
but
again without using export and import. Just copy the data file
and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought
that
Excel
or
CVS are commonly used and schould universally do the trick.
The
question
though is, why and where are these STMP additions created and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the
process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are
manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Brian Tillman]

The exporting purely and only done in the Outlook environment,

This, I think, is the main source of your troubles. You never import and
export to transfer data between Outlooks and Distribution Lists are one of
the objects that suffer the most from that process.

 

[Guest]

Hi Karl, I finally made it : One important thing though to remember:
After copying the files one has to look at the property of the contact list
and tick the little box in properties in order to make it and addressbook
list - otherwise , for instance when setting up a distribution list, no
adresses are present in the dialogue box. As for the other comments: i HAVE
allways OPERATED IN THE oUTLOOK ENVIRONMENT, HENCE MY DESPARATION. That is
and remains a point MS should -in the interest of the users - look at.
Tx again
Kristian

#1) If the objective is to get your contacts from one machine to another and
you have access to the source PST file, simply copy your PST file to the
target machine, open the PST file on the 2nd machine and copy whatever info
you need from one folder to another (make sure to take off the read-only
attribute after you've copied the PST file to the 2nd machine if necessary).
Import/export is definitely not recommended for purely moving native Outlook
info between two machines regardless of data format used. As for the
original SMTP question, all depends whether or not you actually mapped the
email TYPE when importing especially if the email addresses being imported
are not of the SMTP type ([email protected]).

#2) As for PST2PST importing/exporting - that can, in and of itself, lead to
either (or both) immediate and/or future issues and in my opinion should be
avoided at all costs unless there is some real pressing need/purpose (which
is something I've yet to encounter under normal circumstances). This is
especially true if the contact info has been upgraded over multiple versions
of Outlook over the years. The creation of a new folder when doing PST2PST
import/export is the way that process works.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com

Sorry Russ to bother you again... In practical use I now noted it doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list, despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of importing
and exporting, if one cant use it due to the objections you had and as to
why
and where in the im/exporting process data is added, that doesn't belong
there?

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS format
and
import
these copied contacts onto Outlook on my notebook in the process of
copying
STMP lines /additions with names are automatically added, rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Karl Timmermans]

I conclude then after all said and done - all things are finally working for
you, which is a good thing (all that matters really).

As for Outlook's "anomalies" and "undocumented features (to use a polite
description)", I believe that someone took the phrase "no pain, no gain" to
heart when it comes to enabling anyone to master the best ways to deal with
Outlook data, its containers, and modes of operation (we can attest to
that first hand once one strays outside the norm even for the simplest and
most basic of things). I suspect the cause of that being purely to make
things backwards compatible (or likely the better word being "useable") as
much as possible particularly when it involves data from multi-generations
of Outlook.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com

Hi Karl, I finally made it : One important thing though to remember:
After copying the files one has to look at the property of the contact
list
and tick the little box in properties in order to make it and addressbook
list - otherwise , for instance when setting up a distribution list, no
adresses are present in the dialogue box. As for the other comments: i
HAVE
allways OPERATED IN THE oUTLOOK ENVIRONMENT, HENCE MY DESPARATION. That is
and remains a point MS should -in the interest of the users - look at.
Tx again
Kristian

#1) If the objective is to get your contacts from one machine to another
and
you have access to the source PST file, simply copy your PST file to the
target machine, open the PST file on the 2nd machine and copy whatever
info
you need from one folder to another (make sure to take off the read-only
attribute after you've copied the PST file to the 2nd machine if
necessary).
Import/export is definitely not recommended for purely moving native
Outlook
info between two machines regardless of data format used. As for the
original SMTP question, all depends whether or not you actually mapped
the
email TYPE when importing especially if the email addresses being
imported
are not of the SMTP type ([email protected]).

#2) As for PST2PST importing/exporting - that can, in and of itself, lead
to
either (or both) immediate and/or future issues and in my opinion should
be
avoided at all costs unless there is some real pressing need/purpose
(which
is something I've yet to encounter under normal circumstances). This is
especially true if the contact info has been upgraded over multiple
versions
of Outlook over the years. The creation of a new folder when doing
PST2PST
import/export is the way that process works.

Karl
___________________________________________________
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com

Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron with
Outlook??
Can you put your finger on this one? Looking forward to hearing from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had and as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and importing
through
a different format unless they want to lose or alter that data, as
you
are
illustrating.
You should only use Outlook's native data file format to transfer
data,
but
again without using export and import. Just copy the data file and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought that
Excel
or
CVS are commonly used and schould universally do the trick. The
question
though is, why and where are these STMP additions created and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Tish]

I'm perplexed as to why you think she's leaving out information. If a user
has a working contacts list on one machine......isn't it fair to assume that
it is in .pst format? What other format could it be in? This is not a tech
pro you are helping (and neither am I so I represent the great unwashed
masses of Outlook users pretty well.) I note that you fault community
questioners frequently for leaving out information that it may be obvious to
you (as a tech pro) that they should be telling you. But before you chastise
them for 'failing to provide info' they have to be informed that such info
exists.

Most of us followed the Outlook instructions, step by step, for exporting to
Excel or CSV and then re-importing step by step in the Outlook instructions.
Sad that they are still there if we aren't supposed to use them.

At one time it was 'dangerous' to directly open Outlook data files. Perhaps
that was way back with .pab files and it's not a problem with .pst files.
That's the reason I too was using export/import......and having problems with
it. Since I actually e-mailed my .pst file to the new machine, I'll try
opening it and copying it into a new contacts folder as Karl has given
specific instructions for doing. (I'm like Steve - I used to be a pilot and
I follow checklists really well -- and hate it when they don't work!)

Karl and I are suggesting the same thing (and always do). But you keep
leaving out the relevant details that permit a specific set of instructions
for your situation. Neither of us even knows if you are even using a PST
file as your data source or some other data store such as an Exchange
mailbox. At any rate, many of us post information on how to transfer Outlook
data correctly here on an almost daily basis. Feel free to read those
references.
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Russ,Tx for the prompt reply:The DL or Contact database was purely and
only
created in Outlook. The exporting purely and only done in the Outlook
environment, which may be dodgy by now. Having had a look at other
problems
of other dicussion group members I seem to be in the very best company as
quite a lot of similar problems seem to exist...Wouldn't it be a good
idea,
if MS could look into such an obvious problems? Karl Timmerman suggested
to
copy the original pst file. sounds logical. I hope it works.
Kristian

No. DL = Distribution List. DL's were the subject of your last question.
I'll guess that your actual problem isn't with DL's, however, but the
fact
that the Contacts you are transferring aren't behaving as expected. Is
that
the real question? If so, troubleshooting that problem would require
knowing:
1. How and where the original Contact data was created (including whether
you are using a local data store or an Exchange mailbox)
2. How exactly you transferred the Contact data to your notebook, in
complete detail.
--
Russ Valentine
[MVP-Outlook]
Sorry for answering late. Was sick. If DL means data source, then yes,
the
attresses/contacts where created in Outlook. All I need to do is to put
a
duplicate of the contacts every week onto my note book in order to have
a
replica. If you have any other idea i.e. other than ex - and importing
I
would a happy bunny.
Kristian

:

What was the original source of these DL's? Were they created in the
Active
Directory?

No one knows why the option to import and export Outlook data still
exists.
It did work back in Outlook 97, but it hasn't worked for so long now
that
it
should have been removed long ago. I suspect it is with many other
things
in
Outlook. Removing a dysfunctional feature takes more work than just
leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but they
don't.
--
Russ Valentine
[MVP-Outlook]
Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical
thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact folder
it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want to
add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron
with
Outlook??
Can you put your finger on this one? Looking forward to hearing from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had and
as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source was
and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and
importing
through
a different format unless they want to lose or alter that data,
as
you
are
illustrating.
You should only use Outlook's native data file format to
transfer
data,
but
again without using export and import. Just copy the data file
and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
I will have to find out, whether it works. Would have thought
that
Excel
or
CVS are commonly used and schould universally do the trick.
The
question
though is, why and where are these STMP additions created and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the
process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are
manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you

 

[Russ Valentine]

Not sure what you're reading, but no one ever advocates exporting to a
different file format as a method for transferring Contacts. The only time
it is useful is if you want to attempt to make global changes to your
Contacts database, since Outlook has no Search and Replace function:
http://www.slipstick.com/OUTLOOK/searchreplacecompany.htm
Doing so always risks losing data, however.
--
Russ Valentine

I'm perplexed as to why you think she's leaving out information. If a
user
has a working contacts list on one machine......isn't it fair to assume
that
it is in .pst format? What other format could it be in? This is not a
tech
pro you are helping (and neither am I so I represent the great unwashed
masses of Outlook users pretty well.) I note that you fault community
questioners frequently for leaving out information that it may be obvious
to
you (as a tech pro) that they should be telling you. But before you
chastise
them for 'failing to provide info' they have to be informed that such info
exists.

Most of us followed the Outlook instructions, step by step, for exporting
to
Excel or CSV and then re-importing step by step in the Outlook
instructions.
Sad that they are still there if we aren't supposed to use them.

At one time it was 'dangerous' to directly open Outlook data files.
Perhaps
that was way back with .pab files and it's not a problem with .pst files.
That's the reason I too was using export/import......and having problems
with
it. Since I actually e-mailed my .pst file to the new machine, I'll try
opening it and copying it into a new contacts folder as Karl has given
specific instructions for doing. (I'm like Steve - I used to be a pilot
and
I follow checklists really well -- and hate it when they don't work!)

Karl and I are suggesting the same thing (and always do). But you keep
leaving out the relevant details that permit a specific set of
instructions
for your situation. Neither of us even knows if you are even using a PST
file as your data source or some other data store such as an Exchange
mailbox. At any rate, many of us post information on how to transfer
Outlook
data correctly here on an almost daily basis. Feel free to read those
references.
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Russ,Tx for the prompt reply:The DL or Contact database was purely and
only
created in Outlook. The exporting purely and only done in the Outlook
environment, which may be dodgy by now. Having had a look at other
problems
of other dicussion group members I seem to be in the very best company
as
quite a lot of similar problems seem to exist...Wouldn't it be a good
idea,
if MS could look into such an obvious problems? Karl Timmerman
suggested
to
copy the original pst file. sounds logical. I hope it works.
Kristian

:

No. DL = Distribution List. DL's were the subject of your last
question.
I'll guess that your actual problem isn't with DL's, however, but the
fact
that the Contacts you are transferring aren't behaving as expected. Is
that
the real question? If so, troubleshooting that problem would require
knowing:
1. How and where the original Contact data was created (including
whether
you are using a local data store or an Exchange mailbox)
2. How exactly you transferred the Contact data to your notebook, in
complete detail.
--
Russ Valentine
[MVP-Outlook]
Sorry for answering late. Was sick. If DL means data source, then
yes,
the
attresses/contacts where created in Outlook. All I need to do is to
put
a
duplicate of the contacts every week onto my note book in order to
have
a
replica. If you have any other idea i.e. other than ex - and
importing
I
would a happy bunny.
Kristian

:

What was the original source of these DL's? Were they created in
the
Active
Directory?

No one knows why the option to import and export Outlook data still
exists.
It did work back in Outlook 97, but it hasn't worked for so long
now
that
it
should have been removed long ago. I suspect it is with many other
things
in
Outlook. Removing a dysfunctional feature takes more work than just
leaving
it in, so they just leave it in. Pretty sloppy if you ask me, but
they
don't.
--
Russ Valentine
[MVP-Outlook]
Sorry Russ to bother you again... In practical use I now noted it
doesn't
work:
1) A seperate Contacts Folder was created in Outlook (Identical
thought
to
the original from my Office workstation).
2) After having moved the contacts into the original Contact
folder
it
seemed to be o.k. but wasn't:
If you try to create an Outlook Distribution list, and you want
to
add
members it tell theat there are no addresses in the contact list,
despite
there are nearly 1,500...??
Question: have I done something wrong, or is there something wron
with
Outlook??
Can you put your finger on this one? Looking forward to hearing
from
you
in
due course
regards
Kristian
p.s. I still don't understand as to why MS offers the option of
importing
and exporting, if one cant use it due to the objections you had
and
as
to
why
and where in the im/exporting process data is added, that doesn't
belong
there?

:

Excellent. Thanks for posting back.
--
Russ Valentine
[MVP-Outlook]
Russ,
It worked in PST format.
Thank you very much
Kristian

:

No answer is possible without knowing what your data source
was
and
how
you
mapped your fields.
No one should ever transfer Outlook data by exporting and
importing
through
a different format unless they want to lose or alter that
data,
as
you
are
illustrating.
You should only use Outlook's native data file format to
transfer
data,
but
again without using export and import. Just copy the data
file
and
open
it
in the other installation.
--
Russ Valentine
[MVP-Outlook]
message
I will have to find out, whether it works. Would have
thought
that
Excel
or
CVS are commonly used and schould universally do the trick.
The
question
though is, why and where are these STMP additions created
and
why?
Will come back with results a.s.a.p.
Kristian

:

When I copy contacts from Outlook on my workstation in CVS
format
and
import
these copied contacts onto Outlook on my notebook in the
process
of
copying
STMP lines /additions with names are automatically added,
rendering
the
whole
contact database useless until these STMP additions are
manually
deleted
again. What can I do i.e. setting filters and if so which
filters
in
the
copying process? Any constructive suggestion is very much
appreciated.
Thank
you