When I print out envelopes, can I save names & addresses?

  • Thread starter Thread starter PeterM
  • Start date Start date
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PeterM

For the first time, I'm enjoying writing letters and printing out
envelopes. I works so nice. Can I save the addresses for another
printing, the names and addresses that show up in the printing window.
I'm so excited, it picks up the information of my letter, could it be
that it saves the names and addresses? Any help is appreciated. I
actually do it the hard way, I address each letter manually. I just cant
grasp the mail merge idea. The information is on a excel spreadsheet. I
use Office XP......Many thanks...........peter
 
Sorry, Word doesn't save the names and addresses anywhere except in your
letters. You can have Word add the envelope to your document, and save the
envelope with your letter.

I address most letters manually myself, but use mailmerge for others. I
created my own envelope template and my letterhead template can use that for
envelopes in addition to the envelope wizard that comes in Word. The
advantage, for me, is that my macro in the letterhead template creates the
envelope as a separate document based on my envelope template. I then can
save that document to have an envelope addressed to that person in a
separate file.

With mailmerge, you have to first set up a data source that has your names
and addresses. This can be a Word table or your Outlook Contacts folder
(which is set up in advance, sort-of) or an Excel table.

I would suggest looking on the MVP FAQ site on the MailMerge FAQ for some
guidance. Otherwise, write back here or on the mailmerge newsgroup but be
sure to specify which version of Word you are using because directions
differ depending on the version. (The merges work pretty much the same. It
is just that later versions of Word have many more tools to help you set the
things up.)
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
If you use Office, you will have Outlook which is the best place to store
your addresses. Youcan have any number of contacts losts for different
functions and it is a simple task to insert addresses from them as
required - see http://www.gmayor.com/Macrobutton.htm
You will also find an envelope template on my downloads page which uses this
technique.

--
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Graham Mayor - Word MVP

Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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