What is difference between Contacts and Address Book?

  • Thread starter Thread starter Greg Moritz
  • Start date Start date
G

Greg Moritz

I see these terms, but cannot seem to view either
one in Outlook 2002.

I would like to make a list of all the people I have in my
personal folders. I keep all my messages separated in an
orderly manner. However, I would like to be able to email
everyone at once. Is there a way to generate a text file
that would be like so:

(e-mail address removed)
(e-mail address removed)
...
(e-mail address removed)
(e-mail address removed)

I could just copy this text and paste it into the To:[box].

There is another morbid purpose to this:

Suppose that I die next month. Suppose that one of my
relatives is willing to store all my personal email info
in a list as above. If/when I die, that relative could
then send a message to all (relatives, friends, co-workers,
former co-workers, etc) that I am now dead and will not be
responding to any more emails.
Thanks a lot
 
The Outlook Address Book is a service within Outlook that displays the
contents of the Contacts Folder. There is no actual data in the Outlook
Address Book. Rather, the information it displays resides in Outlook's
information store (i.e., the *.pst file or on an Exchange mailbox). The
Outlook Address Book contains only the electronic addresses (Email, fax,
mobile phone, pager) that are in the Contacts Folder.

You can compile groups of email addresses if you wish using Distribution
Lists.
 
Russ Valentine said:
The Outlook Address Book is a service within Outlook that displays the
contents of the Contacts Folder. There is no actual data in the Outlook
Address Book. Rather, the information it displays resides in Outlook's
information store (i.e., the *.pst file or on an Exchange mailbox). The
Outlook Address Book contains only the electronic addresses (Email, fax,
mobile phone, pager) that are in the Contacts Folder.

You can compile groups of email addresses if you wish using
Distribution Lists.
Click to expand...

This doesn't solve the problem. I have to generate the list
manually. I have hundreds of people that I have sent email to
throught the years. I would have to click through all of my
personal folders one at a time to locate every name.

This seems idiotic since Outlook 2002 already has this info:

It appears that Outlook 2002 knows that I have a person in my
'list' called "Mortimer Snerd" for instance because when I type
"Mor..." in the To:[box] I get all people who's names start
with "Mor..." such as Morgoth, Morgan, etc. including Mortimer.

Also, if I know the email address, I can type "ms..." and
Mortimer's email [[email protected]] shows up along with [msoft@...]
and [mstupid@...] etc.

Outlook gets this information from somewhere. Isn't there any
way to cull out this list into a text file?

I *have* discoverd a clunky workaround. I can export the
thousands and thousands of email messagages to an Excel
file and take that Excel file and remove all duplicates
(sorting on the 'To:' field. which shows up in a separate
cell.

Isn't there a better way?
 
You need to clarify what it is you want to do and where all these addresses
currently reside.
--
Russ Valentine
[MVP-Outlook]
Greg Moritz said:
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote in message
The Outlook Address Book is a service within Outlook that displays the
contents of the Contacts Folder. There is no actual data in the Outlook
Address Book. Rather, the information it displays resides in Outlook's
information store (i.e., the *.pst file or on an Exchange mailbox). The
Outlook Address Book contains only the electronic addresses (Email, fax,
mobile phone, pager) that are in the Contacts Folder.

You can compile groups of email addresses if you wish using
Distribution Lists.
Click to expand...

This doesn't solve the problem. I have to generate the list
manually. I have hundreds of people that I have sent email to
throught the years. I would have to click through all of my
personal folders one at a time to locate every name.

This seems idiotic since Outlook 2002 already has this info:

It appears that Outlook 2002 knows that I have a person in my
'list' called "Mortimer Snerd" for instance because when I type
"Mor..." in the To:[box] I get all people who's names start
with "Mor..." such as Morgoth, Morgan, etc. including Mortimer.

Also, if I know the email address, I can type "ms..." and
Mortimer's email [[email protected]] shows up along with [msoft@...]
and [mstupid@...] etc.

Outlook gets this information from somewhere. Isn't there any
way to cull out this list into a text file?

I *have* discoverd a clunky workaround. I can export the
thousands and thousands of email messagages to an Excel
file and take that Excel file and remove all duplicates
(sorting on the 'To:' field. which shows up in a separate
cell.

Isn't there a better way?
Click to expand...
 
Russ Valentine said:
You need to clarify what it is you want to do and where all
these addresses currently reside.
Click to expand...

I'm trying to obtain the email address in a text file of
every person (address) who has ever sent me an email.

Where do all these addreses currently reside? I don't know.

That is why I asked the question originally. I want to find
out where the addresses are. Once I find out, maybe I can
extract them.

Outlook obviously knows. I can start typing a name or an
address and Outlook will autocomplete for me. How does Outlook
get this information? It is obviously stored somewhere or
autocomplete would not work.
 
I see what you're asking now. They are stored in the autocompletion cache
(NK2 file) but that file cannot be opened, edited or extracted directly.
--
Russ Valentine
[MVP-Outlook]
Greg Moritz said:
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote in message
You need to clarify what it is you want to do and where all
these addresses currently reside.
Click to expand...

I'm trying to obtain the email address in a text file of
every person (address) who has ever sent me an email.

Where do all these addreses currently reside? I don't know.

That is why I asked the question originally. I want to find
out where the addresses are. Once I find out, maybe I can
extract them.

Outlook obviously knows. I can start typing a name or an
address and Outlook will autocomplete for me. How does Outlook
get this information? It is obviously stored somewhere or
autocomplete would not work.
Click to expand...
 
Tracy said:
I believe what Greg is looking for is his "Cache" file,
or autocomplete file (*.nk2) This can be opened but it
is a real mess

Tracy
Outlook get this information?
Click to expand...

Wow! That's a real eye-opener. I never knew about this file.
Therefore, when I upgraded from Win2000 me to XP-Pro on a new
computer and backed up my files, I only backed up the
outlook.pst file. On further inspection, the *.nk2 file
starts on that backup date.

It's still a "mess". It looks like so:
--------------------------------------------------------
0ü ( È ç ( SMTP:[email protected] ù ®
`Ýç ® +¤¾£ n Ý T H R - R e c r u i t m e n t @ M a t h e
s o n - T r i g a s . c o m S M T P H R - R e c r u i t m e n t @
M a t h e s o n - T r i g a s . c o m ÿ †.Ãw® ç ® +¤¾£
n Ý T €H R - R e c r u i t m e n t @
--------------------------------------------------------

I guess the only solution to this problem is to export
my folder contents into an Excel file and cull the addresses
manually.

I guess that Microsoft figures that once you have converted
your old email program (whatever it is) to Outlook, you
won't ever need to move your 'stuff' anywhere else. Feh!
 
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