Viewing

[Guest]

I have developed my first presentation (yea for me) and wish to send it to other users as a training aid. How do I ensure that when they open the file, it starts the slide show? I guess I am asking if there is a way to set this file as read-only?

 

[Echo S]

I have developed my first presentation (yea for me) and wish to send it to

other users as a training aid. How do I ensure that when they open the
file, it starts the slide show? I guess I am asking if there is a way to
set this file as read-only?

That's actually two questions, Brian, believe it or not.

1. To send to others so that the file opens in slide show view, rename the
PPT file (in a Windows Explorer window) with a PPS extension. Or open the
PPT file in PowerPoint and do a File/Save As. In the "as type" box at the
bottom of that dialog, choose PowerPoint Show (*.PPS).

Note that your users will have to have either PowerPoint or the PowerPoint
Viewer in order to view your presentation. I'd include a link to the PPT
Viewers when you send the file (assuming you're emailing it).
http://www.rdpslides.com/pptfaq/FAQ00153.htm Which version did you create
the presentation in? If 2002 or 2003, the users will want the PPT 2003
Viewer. If 2000 or 97, they'll want the 97 Viewer.

If you'd rather create an autorun CD, see
http://www.rdpslides.com/pptfaq/FAQ00037.htm

2. "Protecting" the file.

Renaming as PPS doesn't protect the file. You can still open a PPS file for
editing by opening PowerPoint, then going to File/Open and opening the PPS.
This opens the PPS in editing mode, so it can be changed.

So you want to see http://www.rdpslides.com/pptfaq/FAQ00038.htm for other
protection options.

Ideally, you'll have created your presentation in PPT 2002 or 2003, which
allows you to place a password on the file. Your recipients will need to
have PPT 2002 (aka PPT XP), PPT 2003, or use the PPT 2003 Viewer to see the
file, because previous versions won't open passworded PPT files.

3. Congratulations on your first presentation.

 

[Echo S]

Your Windows file association has PPS associated with the PPT Viewer as
opposed to PPT itself. Just change the file association to match your PPT
file association, and you should be fine.

Remember, though, your recipients will need the 2003 Viewer or PPT 2002/2003
to view the presentation.

--
Echo [MS PPT MVP]

Echo, thanks for the great help. I was able to apply the security

settings. As far as saving and sending as a .pps file, here's my dilema...I
am working with Office XP. I saved the file as a .pps. When I try to open
it, it is looking for PowerPoint Viewer to view the file. I don't
understand why it can't use PowerPoint to open the file. If I were at home,
no problem. I would download Viewer and be done with it. But I'm at
work...a bank. And at this bank, they are very cautious about what is
downloaded and installed. Now, I can go through the chain to get Viewer
installed, but I couldn't imagine getting all intended receipiants to go
through this hassle. Is there a reason that I would need Viewer to view a
show that I created with PP on this computer? Help!!!!