VBA Code help

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Every two weeks I have a Business Objects query set on a scheduler to
refresh. It then saves to an Excel file in a defined location named like
SICK_10_15_06.xls. That file contains the most current list of employees and
their available sick hours. Every 2 weeks this query refreshes and saves a
new file with the most current data such as SICK_10_29_06.xls.
I have in addition another excel file that has multiple VLOOKUP formulas
that link to the above mentioned file in order to pull in the employee name
and sick hours available.
My question is how can I get my VLOOKUP formula to link to the most current
excel file? Initially it would be linked to SICK_10_15_06.xls, but when
SICK_10_29_06.xls is created, I want my VLOOKUP to switch to that file.

Any ideas on how to get there?

Thanks!
 
In your vLookup workbook, change all of your lookup formulas to
reference a single cell.
That cell will have the most recent workbook name/path in it.

In the vLookup workbook open event, add code to search the folder
containing the Sick workbooks and return the most recent file.
Have the code add that file name/path to the cell established above.

John Walkenbach has some code to find the latest file in a folder here...
http://j-walk.com/ss/excel/tips/tip97.htm

Personally, I prefer file search code using the File System Object.
--
Jim Cone
San Francisco, USA
http://www.realezsites.com/bus/primitivesoftware


"TimN" <[email protected]>
wrote in message
Every two weeks I have a Business Objects query set on a scheduler to
refresh. It then saves to an Excel file in a defined location named like
SICK_10_15_06.xls. That file contains the most current list of employees and
their available sick hours. Every 2 weeks this query refreshes and saves a
new file with the most current data such as SICK_10_29_06.xls.
I have in addition another excel file that has multiple VLOOKUP formulas
that link to the above mentioned file in order to pull in the employee name
and sick hours available.
My question is how can I get my VLOOKUP formula to link to the most current
excel file? Initially it would be linked to SICK_10_15_06.xls, but when
SICK_10_29_06.xls is created, I want my VLOOKUP to switch to that file.

Any ideas on how to get there?

Thanks!
 
Evening Tim,

I am not sure of the easiest way to re-reference your spreadsheets, BUT...

Why don't you have the reference set to SICK_CURRENT and have your scheduler
create 2 copies, one with the date and the other called SICK_CURRENT?

HTH

Simon
 
Or same a copy of sick_10_15_06.xls to 'SICK.xls' and have all vlookups
reference Sick.xls
--
HTH,
Gary Brown
(e-mail address removed)
If this post was helpful to you, please select ''YES'' at the bottom of the
post.
 
Great Minds think alike! :O>

Gary Brown

smw226 via OfficeKB.com said:
Evening Tim,

I am not sure of the easiest way to re-reference your spreadsheets, BUT...

Why don't you have the reference set to SICK_CURRENT and have your scheduler
create 2 copies, one with the date and the other called SICK_CURRENT?

HTH

Simon


--
Click to expand...
 
Simon,

Thanks for the suggestion.

let me toss out one more thing just for ideas on how to handle this. I like
the idea of linking to SICK_Current.xls. That keeps the most current data
attached to the file via the VLOOKUP formulas. The problem I still face is
when someone has to go back to a prior period to make a correction to the
sick time calculation, they would need to have the sick data as of that
payroll period (a period from past history, not the current period's data),
i.e SICK_10_15_06.xls for example. Any suggestions on how to overcome that
issue?

Thanks for any thoughts.

Tim
 
Re-save 'SICK_10_15_06.xls' as 'SICK_Current.xls'.
--
HTH,
Gary Brown
(e-mail address removed)
If this post was helpful to you, please select ''YES'' at the bottom of the
post.
 
That certainly would work. I was trying to come up with a more systematic
way to do it so the group of users who are not too sophisticated, won't have
to go in and manipulate the data files.

TKN
 
Hi Tim,

What I am thinking is....

auto_exec macro on the file which scans a given folder and lists all files on
a hidden tab.

Combo Box driven by this list.

VLookups driven by value of Combo List

That said, could this data be put into access as this would solve all your
issues, allow you to keep an audit log of people's actions and , if
programmed correctly, allow you to easilly restore data if changes are made
in error.

One thing I have learned, the hard way, is you want to give the minimum of
people access to amend your data and, where you do, you want to keep detailed
audit trails of thier actions.

HTH

Simoin
That certainly would work. I was trying to come up with a more systematic
way to do it so the group of users who are not too sophisticated, won't have
to go in and manipulate the data files.

TKN
Re-save 'SICK_10_15_06.xls' as 'SICK_Current.xls'.
Click to expand...
[quoted text clipped - 41 lines]
Click to expand...
 
Is it not just easier to link your lookup tables into BO so that they are
there at source?

smw226 via OfficeKB.com said:
Hi Tim,

What I am thinking is....

auto_exec macro on the file which scans a given folder and lists all files on
a hidden tab.

Combo Box driven by this list.

VLookups driven by value of Combo List

That said, could this data be put into access as this would solve all your
issues, allow you to keep an audit log of people's actions and , if
programmed correctly, allow you to easilly restore data if changes are made
in error.

One thing I have learned, the hard way, is you want to give the minimum of
people access to amend your data and, where you do, you want to keep detailed
audit trails of thier actions.

HTH

Simoin
That certainly would work. I was trying to come up with a more systematic
way to do it so the group of users who are not too sophisticated, won't have
to go in and manipulate the data files.

TKN
Re-save 'SICK_10_15_06.xls' as 'SICK_Current.xls'.
Click to expand...
[quoted text clipped - 41 lines]
Thanks!
Click to expand...
Click to expand...

--
Click to expand...
 
Back
Top