Validation List that will not allow cell to be empty

  • Thread starter Thread starter carusso
  • Start date Start date
C

carusso

Hi again all! ;-)

Is there a way to use the Data/Validation/List function to only allow users
to only enter Y or N BUT cannot be left empty?

Or is there a Custom formula that will do this?

thanks!
 
Since there is nothing to force the user to even select that cell, there is
nothing in Data Validation to prevent the cell from being left blank.
However, there are VBA methods that could be used. For instance, when the
user saves the workbook or closes the workbook, VBA can check that certain
cells are in whatever condition you want. If they are not, a message box
can be displayed to inform the user of what is required, and the
saving/closing can be negated if you wish. Post back if this might fit what
you want. HTH Otto
 
Enter a Y or N in the cell then Data>Validation>Allow>List

In the source listbox enter Y,N

Make sure error alert is enabled.


Gord Dibben MS Excel MVP
 
and the saving/closing can be negated if you wish.

In that case I'll just use Task Manager to kill it! <BG>
 
Hi Gord, I did try what you suggested below, with the error alert enabled,
but The Stop Error wasn't displayed when the cell was left blank.
 
Hi Otto, thanks for your response. This would definitely solve the problem.
Me being FAR from being an expert in VBA, I would greatly appreciate your
help with writing that code.

Thanks!
Cheryl
 
Well, Biff, fortunately a lot of my users don't even have a clue what Task
Manager is! ;-)

Cheryl
 
Since you are the man. I have quesiton that has has not really been answered.
I think the quesiton lies more into how to structure my table array.

I have a table array that is based on an agent #. from there I use vlookup
formulas
to popluate all the various info that goes along with the agent #.
OK here is the problem, for accounting purposes when the agent # is paid, an
office code (that is part of the table array) get s paid as well.
Ok so... here is the problem, we change people to differeent office codes at
times.

If I had the array stuctured were the agent # was duplicated for example
177721 BOB Jones 401895 1-1-2008
177721 BOB Jones 401912 6-1-2009

Ok there is production date column in data sheet.
How can I stucture this were based off the agent # and the date
it will produce the correct office code.

Please advise
 
Hi there, not sure how this happened, but it looks like your response (below)
ended up in the wrong (my) thread.... (Subject: Validation List that will not
allow cell to be empty)

Cheryl
--
carusso


[email protected] said:
Since you are the man. I have quesiton that has has not really been answered.
I think the quesiton lies more into how to structure my table array.

I have a table array that is based on an agent #. from there I use vlookup
formulas
to popluate all the various info that goes along with the agent #.
OK here is the problem, for accounting purposes when the agent # is paid, an
office code (that is part of the table array) get s paid as well.
Ok so... here is the problem, we change people to differeent office codes at
times.

If I had the array stuctured were the agent # was duplicated for example
177721 BOB Jones 401895 1-1-2008
177721 BOB Jones 401912 6-1-2009

Ok there is production date column in data sheet.
How can I stucture this were based off the agent # and the date
it will produce the correct office code.

Please advise
Click to expand...
 
Cheryl
This little macro will fire when the user attempts to save the workbook.
As written, this macro will check cell F5 in a sheet named "TheShtName". If
the cell is blank, a message box will appear telling him that the Save
command has been cancelled and that F5 in sheet "TheShtName" must have an
entry. This is a workbook event macro and MUST be placed in the workbook
module. In all versions of Excel prior to 2007, you can access that module
by right-clicking on the Excel icon that is immediately to the left of the
word "File" in the menu at the top of the screen and selecting View Code.
"X" out of the module to return to your sheet. HTH Otto
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As
Boolean)
If IsEmpty(Sheets("TheShtName").Range("F5").Value) Then
Cancel = True
MsgBox "The Save command has been canceled. An entry must" &
Chr(13) & _
"be made in sheet TheShtName, cell F5.", 16, "Entry Required"
End If
End Sub
 
Thanks, Otto. I had a little trouble getting the macro to work...I think it
might have had something to do with the text wrapping in the msg box.
I modified it to this (with my specifics) and now it works:

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If IsEmpty(Sheets("ADaM General Template").Range("H2").Value) Then
Cancel = True
MsgBox ("XML Data Type must be entered in Cell H2.")
End If
End Sub

Thanks again!
 
Hi,

This code works great however how would we do this for a range of cells?

I have a PASS/FAIL spreadsheet and I would like the user to be forced to enter text in one cell if FAIL had been selected in another. There will be multiple entries on the spreadsheet so how would I use your code in this instance?

Thanks in advnace for your help :)

Willie


carusso said:
Thanks, Otto. I had a little trouble getting the macro to work...I think it
might have had something to do with the text wrapping in the msg box.
I modified it to this (with my specifics) and now it works:

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
If IsEmpty(Sheets("ADaM General Template").Range("H2").Value) Then
Cancel = True
MsgBox ("XML Data Type must be entered in Cell H2.")
End If
End Sub

Thanks again!
--
carusso


"Otto Moehrbach" wrote:

> Cheryl
> This little macro will fire when the user attempts to save the workbook.
> As written, this macro will check cell F5 in a sheet named "TheShtName". If
> the cell is blank, a message box will appear telling him that the Save
> command has been cancelled and that F5 in sheet "TheShtName" must have an
> entry. This is a workbook event macro and MUST be placed in the workbook
> module. In all versions of Excel prior to 2007, you can access that module
> by right-clicking on the Excel icon that is immediately to the left of the
> word "File" in the menu at the top of the screen and selecting View Code.
> "X" out of the module to return to your sheet. HTH Otto
> Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As
> Boolean)
> If IsEmpty(Sheets("TheShtName").Range("F5").Value) Then
> Cancel = True
> MsgBox "The Save command has been canceled. An entry must" &
> Chr(13) & _
> "be made in sheet TheShtName, cell F5.", 16, "Entry Required"
> End If
> End Sub
>
> "carusso" <[email protected]> wrote in message
> news:[email protected]...
> > Hi Otto, thanks for your response. This would definitely solve the
> > problem.
> > Me being FAR from being an expert in VBA, I would greatly appreciate your
> > help with writing that code.
> >
> > Thanks!
> > Cheryl
> >
> > --
> > carusso
> >
> >
> > "Otto Moehrbach" wrote:
> >
> >> Since there is nothing to force the user to even select that cell, there
> >> is
> >> nothing in Data Validation to prevent the cell from being left blank.
> >> However, there are VBA methods that could be used. For instance, when
> >> the
> >> user saves the workbook or closes the workbook, VBA can check that
> >> certain
> >> cells are in whatever condition you want. If they are not, a message box
> >> can be displayed to inform the user of what is required, and the
> >> saving/closing can be negated if you wish. Post back if this might fit
> >> what
> >> you want. HTH Otto
> >> "carusso" <[email protected]> wrote in message
> >> news:[email protected]...
> >> > Hi again all! ;-)
> >> >
> >> > Is there a way to use the Data/Validation/List function to only allow
> >> > users
> >> > to only enter Y or N BUT cannot be left empty?
> >> >
> >> > Or is there a Custom formula that will do this?
> >> >
> >> > thanks!
> >> > --
> >> > carusso
> >>
> >>
> >>
>
>
>
Click to expand...
 
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