Using Outlook 98 Address Book wtih Word 2000

  • Thread starter Thread starter Martin Miller
  • Start date Start date
M

Martin Miller

I have been using Word 2000 for over two years and Outlook 98 for much
longer.

I have used the Envelope and Label tool successfully any number of times.

I have several hundred contacts in my Outlook 98 address book, most have
home addresses, and a few have business addresses in addition. I believe
that
when there have been both addresses whatever tool used to insert an address
has defaulted to the business address, but when there is just a home address
that address has been inserted into documents, labels and envelopes with no
problem

What has happened is that with any address book entries I created after a
certain
point with just home addresses, Word does not insert the address fields,
just the name.

It's an easy enough workaround to switch to using the business fields or to
have a business address copy of the home address, but that doesn't seem to
make any sense.

Thanks
 
Paste the following into a document and save as an autotext entry called
AddressLayout

{<PR_GIVEN_NAME> <PR_SURNAME>
}{<PR_COMPANY_NAME>
}{<PR_POSTAL_ADDRESS>}

This will pick the address flagged as the postal address regardless of
whether both addresses are present..

Note that if you edit the addresses in the address book, rather than in
Outlook, the link between the two can become confused. You can check which
addresses will print by setting the Outlook contacts view to detailed
address cards. Any that don't show the address open and save again.


--
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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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