Using Access to copy 7 page Word doc?

  • Thread starter Thread starter Lostguy
  • Start date Start date
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Lostguy

Hello!

We have an Individual Development Plan in Word format for employees
which consists of the name, paygrade, date hired, short term and long
term goals, training desired, etc.

I created a report to look like this document, only now I can use the
database to automatically fill in the personal data as well as put the
other inputs into fields.

The Word doc itself consists of 3 pages of form and 4 pages of
instructions.

1) I have all of this in the detail section of the reports. Is there a
way to put split up the detail section so that selected fields go onto
page 1, some more go on page 2 and the rest go on page 3? I can't see
a way to insert multiple page breaks within the detail section. (I
want my Access report to look like the Word doc (including what goes
on each page) that I copied.

2) How do I get the 4 pages of instructions within Access? I tried
dragging the document, cutting and pasting, etc. but nothing seems to
work.

(If I have muddled this up and there is a better way to get this 3
page word doc into Access without gong through the report route, I
appreciate the help.)

Thanks!

VR/Lost
 
Hi,

Use the page break control to add page breaks. It is the one that has
a small right-pointing triangle pointing at a blank section between two items
that are probably meant to look like the bottom of a page and the top of the
next page. Note that Access limits the total length of the report detail
section. I think that what I would do--actually, what I have done--is to
create a separate subreport for each page, including the instruction
sections. Then place them into the main report. After placing them, resize
their heights so that they are each are maybe one or two inches in height.
Set their Can Grow properties to Yes. Place them in page order and place a
page break between each subreport. This will allow you to put the full seven
pages into a smaller area. For the instructions, in those subreports, just
use one huge text box and copy the text of the appropriate page into the
appropriate subreport's text box.

Hope that helps,

Clifford Bass
 
Sir,

I did a variation of your method (I cut-and-pasted each page into a
subreport, but then had to right-click on it and make them images.
Then I dragged them around and adjusted the page margins).

I added the page breaks just like you said.

Thanks for your help!

VR/Lost
 
Hi,

Glad to hear I could point you in a useful direction. You are welcome.

Clifford Bass
 
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