User defined fields from Outlook 2000 not visible in Outlook 2003

  • Thread starter Thread starter Guest
  • Start date Start date
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Guest

I recently upgraded from Office 2000 to Office 2003.

In 2000 I had set up a number of user defined fields. When I look under the
"All fields" tab for any particular contact in Outlook 2003 theses fields are
visible under an option called "user-defined fields in this item".
However, when I try to show these fields in any other type of customized
view, I don’t get the option to show fields under "user-defined fields in
this item", I can only select user-defined fields from subset called
“â€user-defined fields in folder†which shows no user-defined fields.
Is this a known upgrade problem?
How can I view my previously set up user defined fields?
 
Fields can be displayed in a view only if they are defined at the folder level, not just at the item level. It sounds like you need to add those fields to the folder.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Dai,
I have exactly the same problem - I created a user defined field called
"Christmas Cards", then upgraded to Outlook 2003 and now I can't use the
data. It appears under the 'All fields' tab as 'user defined in item' but
nowhere else!
How did you solve it?
Cheers,
Charlie
 
What steps did you use to perform the upgrade? You didn't import your ..pst did you?

Have you tried simply creating new fields in the folder to match those in the items?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Charlie,
Within the folder I created a 'new' file called "Christmas Cards" and all of
my original data became visible. One needs to do the same for every
previously created user-defined field.
 
Hi Sue,
When I upgraded I did import a the pst file. However about 10 months ago,
before upgrading to 2003, I did loose all my contacts while syncronysing to a
new PDA, I imported them back in from an Excel file I'd been using for
something else, it may be that the problem occured then.
In the meantime Dai has solved the problem for me.
Cheers,
Charlie
 
Dai,
Thank you that sorted it.
For the benefit of others with the same problem. When you recreate the
user-defined field at folder level you (seem to) have to make sure it is the
same type as the one that exists at item level i.e. the same name, type (in
my case yes/no) and possibly even the same format (in my case check box).
Also, to make it appear in the list view you have to add it via the
'customize current view tag' rather than simply using right-click-field
chooser.
As Dai says, do this and the data is transfered from item to folder and you
can then sort, filter etc... and use the data.
Cheers,
Charlie
 
Also, you do not import PST files. This is just one example of the data you
lose if you do.
 
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