User-defined email addresses

  • Thread starter Thread starter Nicky Badger
  • Start date Start date
N

Nicky Badger

Hi there,
I have a problem with the email options on the contact
sheet information. It gives you the ability to input 3
different email addresses, which is great. But i have some
companies with 6 email contacts and have been asked to put
those also on the contact page.

I have got to all fields - email - and then added a user
defined field, i have added say an E-mail 4 field and
filled it in, also an E-mail4 Dispaly As and filled it in,
also an Email4 Address Type and filled that in with STMP.

I have then gone to view - Current View and Customize
Current View - into fields and user defined and selected
my email 4.

This is great i can now see the 4th email details,
although i am not able to set any properties to this item.

MY PROBLEM IS THAT WHEN I AM CREATING A DISTRIBUTION LIST,
IT WILL LIST THE 3 EMAILS ON THE CONTACT AND THE FAX
NUMBER, BUT I DO NOT SEEM TO BE ABLE TO GET THE USER
DEFINED EMAIL INTO MY DISTRIBUTION LIST. I HOPE THIS IS
POSSIBLE, PLEASE HELP. I AWAIT YOUR REPLY
 
Outlook provides no way to create additional fields that act like email addresses. What you have are just text fields with nothing that distinguishes them from any other text fields.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
How can I change the setting not to see the fax number
when I click TO to send e-mail. Any suggestions!
-----Original Message-----
Outlook provides no way to create additional fields that
act like email addresses. What you have are just text
fields with nothing that distinguishes them from any other
text fields.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers



"Nicky Badger" <[email protected]> wrote in
message news:[email protected]...
 
Outlook considers fax numbers to be valid electronic addresses, since there are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax number with one or more letters (maybe B for business fax, H for home, O for other). If the fax number begins with a letter, Outlook won't show it in the address book. This definitely works in Outlook 2000 and 2002.

At http://www.sperrysoftware.com/Outlook_Solutions.htm, you'll find a Hide Fax Numbers utility that adds a text prefix to fax numbers for all your contacts and removes it when you really do need to use a fax number in an Outlook message.

Another way to avoid avoid having fax numbers appear in the address book is simply not to enter data in the fax fields. Put fax numbers in some other (non-phone) fields.

Microsoft has a Knowledgebase article at http://support.microsoft.com/?kbid=305361 that explains further. Note that this is behavior is normal for Outlook 97 and for Outlook 98 and 2000 in Corporate/Workgroup mode. It's a big change, though for users upgrading from Outlook 98 and 2000 in Internet Mail ONly mode.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
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