Use Outlook to maintain vacation calendar?

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Guest

We have Outlook 2003 running on Windows XP.

I would like to have a separate calendar into which users in our department
can enter requests for time off, vacation, sick days, etc.

The thing is, can multiple users enter time off data into concurrent time
slots? Also, is there a way to notify the supervisor via e-mail automatically
if there is a change made to the calendar?

Is this even a good idea? I am not sure. I would welcome any helpful input
on this as it is now being done on paper and I would like to automate it. Our
people are scattered in different offices and in different buildings. Any
ideas?
 
You can set this up without any custom programming. First, yes you can have
multiple entries in the same time slot. Second, if this is a shared Calendar
in a Public Folder, you can use the Folder Assistant to create rules that
notify someone when something occurs (such as a new item).
 
As Bill and Ted would say, excellent.

Can you point me to some examples on the net somewhere on how to set all
this up?

I am very familiar with Excel, but not Outlook, I've got a learning curve
deficiency...

Thanks again. It is huge just to know it's do-able.
 
I'm unable to locate any decent walkthroughs about the Folder Assistant or
Moderated Folder features. However, just right-click the shared folder you
want to work with, select Properties and look at the Administration tab
(which you'll see only if you have sufficient permissions). Take a look at
the two screens behind the Folder Assistant and Moderated Folder buttons; the
functionality is fairly straightforward.
 
Yes I'm trying to do something similar I had to create an application for
this functionality. My scenario is that we have supervisors/employees as well
as other people the need to be Cc: and they wanted the vacation request to
come in via email from the employee to the supervisor with an approved/denied
button on the message. Then send a message back to the employee when approved
or denied. Once approved a calendar item then gets added to the Supervisor
and employees main calendar (not a shared calendar). The supervisor can also
review all the departments employees in a web report x-y gant chart with x
showing the employees and Y showing the date month the will be on vacation
(with drill down options)

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest1.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest2.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest3.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest4.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest5.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest6.jpg

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest7.jpg

See link for screen shots.
 
One more Link

http://www.everettwa.org/Got_ASPX/images/VacationRequest/VacationRequest8.jpg

The gant chart

This is how I handled this same problem I ASP.net to handle the Input and DB
updates as well as generate the vCalendar Appointment scripts I ran into a
lot of problems trying to do it directly to Outlook in anther application
because outlook kept popping up warnings of an applications is trying to send
mail outside of outlook.

If anyone has a good or better way of handling this dreaded window please
let me know.

Thanks
 
Thanks to all who have responded, this is great starter info. Please anyone
else who can add to this, please do so.

Thanks again.
 
Thanks again Eric I will dig into this.

Eric Legault said:
I'm unable to locate any decent walkthroughs about the Folder Assistant or
Moderated Folder features. However, just right-click the shared folder you
want to work with, select Properties and look at the Administration tab
(which you'll see only if you have sufficient permissions). Take a look at
the two screens behind the Folder Assistant and Moderated Folder buttons; the
functionality is fairly straightforward.
Click to expand...
 
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