update Date

  • Thread starter Thread starter JimO
  • Start date Start date
J

JimO

We created a template, and inside it we Inserted the Date
(using update automatically). Some users notice that the
Date will update automatically, while other users notice
it does not. Is there something that needs to be set as a
standard for each user so the date is updated
automatically for everyone?
 
You might have to resave the template, if its being used by other users. Go
to Insert > Date & Time > select the date you want to insert, click "Update
Automatically" and click OK.

Andre Da Costa
Jamaica W.I.
 
When the template was originally created, that was the
method we followed, which is why some people see the
automatic update. I just don't understand why some have
the update and some do not.

-----Original Message-----
You might have to resave the template, if its being used by other users. Go
to Insert > Date & Time > select the date you want to insert, click "Update
Automatically" and click OK.

Andre Da Costa
Jamaica W.I.
"JimO" <[email protected]> wrote in
Click to expand...
message >news:[email protected] >> (using update automatically). Some users notice
that the >> Date will update automatically, while other
users notice >> it does not. Is there something that
needs to be set as a >> standard for each user so the
date is updated >> automatically for everyone?
 
Change the template's field (either DATE or TIME) to CreateDate. When a new
document is created based upon the template, the date in the document will
be the date that document was created.

Are your users who are having the problem:

1) Creating a new document based on the template?

2) Closing Word (and perhaps even shutting down their computers) when they
leave for the day?

When you press Alt-F9 to reveal field codes, you should see { CreateDate \@
"MMMM d, yyyy" } or something to that effect. Again, if it says DATE or TIME
you probably want to change it to CreateDate. I never use Insert => Date (or
Insert => Page Number) because the results are seldom useful.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
The usual plan is to put a createdate field in the template instead of a
date field. This causes new documents created from the template to show the
system date from the PC that the document was created. That date remains
when that document is opened in the future. The createdate in the template
itself is the date the *template* was created.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
 
If we use CreateDate, when you print the document you do
not see the date. Or perhaps I don't understand how to
use it properly. Doesn't CreateDate simply change the
date in the Properties field?

The template is for voucher's, and the date field should
be automatically updated for the person using the
template. We can close Word and create a new document
based on the template and the Date is not updated. In
fact, today (2/20/2004) shows as 1/17/2004. I checked my
computer date, and it shows today as 2/20/2004. I want
the date to show. I want the date to automatically update
itself each time the document or template is used. That
was my understanding of how the Automatically Update
checkbox was supposed to work.
 
So how do I get the Date to SHOW in the document? I used
the Insert Date rather than CreateDate because I thought
the CreateDate field simply changed something in
Properties and did not show somewhere in the document. We
are creating vouchers, and the date the voucher is
created (today's date), should be updated automatically
but it also needs to be viewable.
 
Nope. You have got hold of the wrong end of the stick. The CreateDate field
is just like the Date field only as its name implies, it always displays the
date the document was created. If you put it into a template, when you
create a document from the template, the current date is inserted and
remains that date forever.

--
Terry Farrell - Word MVP
http://word.mvps.org/

: If we use CreateDate, when you print the document you do
: not see the date. Or perhaps I don't understand how to
: use it properly. Doesn't CreateDate simply change the
: date in the Properties field?
:
: The template is for voucher's, and the date field should
: be automatically updated for the person using the
: template. We can close Word and create a new document
: based on the template and the Date is not updated. In
: fact, today (2/20/2004) shows as 1/17/2004. I checked my
: computer date, and it shows today as 2/20/2004. I want
: the date to show. I want the date to automatically update
: itself each time the document or template is used. That
: was my understanding of how the Automatically Update
: checkbox was supposed to work.
:
: >-----Original Message-----
: >Change the template's field (either DATE or TIME) to
: CreateDate. When a new
: >document is created based upon the template, the date in
: the document will
: >be the date that document was created.
: >
: >Are your users who are having the problem:
: >
: >1) Creating a new document based on the template?
: >
: >2) Closing Word (and perhaps even shutting down their
: computers) when they
: >leave for the day?
: >
: >When you press Alt-F9 to reveal field codes, you should
: see { CreateDate \@
: >"MMMM d, yyyy" } or something to that effect. Again, if
: it says DATE or TIME
: >you probably want to change it to CreateDate. I never
: use Insert => Date (or
: >Insert => Page Number) because the results are seldom
: useful.
: >--
: >
: >Charles Kenyon
: >
: >See the MVP FAQ: <URL: http://www.mvps.org/word/> which
: is awesome!
: > --------- --------- --------- --------- --------- ------
: ---
: >This message is posted to a newsgroup. Please post
: replies
: >and questions to the newsgroup so that others can learn
: >from my ignorance and your wisdom.
: >
: message
: >: >> We created a template, and inside it we Inserted the
: Date
: >> (using update automatically). Some users notice that
: the
: >> Date will update automatically, while other users
: notice
: >> it does not. Is there something that needs to be set
: as a
: >> standard for each user so the date is updated
: >> automatically for everyone?
: >
: >
: >.
: >
 
To get it to show:

In the template where you want the date:

press Ctrl-F9 to make a field
Type: CreateDate \@ "M/d/yy"
Then press F9 to update your field.

You might use "MM/dd/yy" instead to get a more predictable output, i.e.,
02/20/04.

Again, this date will not change when the template is opened, but will
change when it is used to create a new document. In the document it will not
change.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
The CreateDate field is probably what you want. It will update to the
current date when a new document is created based on your template. It will
_not_ update in your template if someone is opening the template rather than
creating new documents based on the template. Creating a new document based
on a template is the correct way to "use" a template. Opening it is _not_.

If you want it to update each time a document is opened, you want the Date
field instead. For something like vouchers, though, where I assume you are
saving a completed copy in some computer file, you would not want the date
to update next time someone looks at or reprints an existing voucher.

That is why I inquired as to how your users are "using" the template.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
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