uninvited recipients get invited to events not meant for them

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Guest

Help, I have been trying to solve this problem for a year. When I send out
evites from my outlook calendar two executives automatically get invited even
though they are not on the list. Then I have to explain to them that somehow
my outlook is programmed to automatically send them an evite even when they
are not the intended attendees. It is the same two executives that get
notified of the meeting each time. Does anyone know the way out of this
problem?
I am using Outlook 2003
 
Irene said:
Help, I have been trying to solve this problem for a year. When I
send out evites from my outlook calendar two executives automatically
get invited even though they are not on the list. Then I have to
explain to them that somehow my outlook is programmed to
automatically send them an evite even when they are not the intended
attendees. It is the same two executives that get notified of the
meeting each time. Does anyone know the way out of this problem?
I am using Outlook 2003
Click to expand...

It sounds like two execs are delegates of one or more of the attendees
you're inviting.
 
Thanks Brian. I work for 6 attorneys. Two have delegated me to take care of
their calendars and one has delegated me to take care of her contacts. My
question is: I there a way that I can stop attorneys from being invited to
events even though I am their delegate. If so, how?

Thank you very much for your attention to this matter. I have not been able
to get our IT departement to address the issue.
Irene
 
Irene said:
Thanks Brian. I work for 6 attorneys. Two have delegated me to take
care of their calendars and one has delegated me to take care of her
contacts. My question is: I there a way that I can stop attorneys
from being invited to events even though I am their delegate. If so,
how?
Click to expand...

Someone else more familiar with delegation will have to answer.
 
It's very likely not your Outlook but someone else's that's relaying the invitations -- they could be delegates for someone you are inviting. THere's no easy way to track that down other than to ask the people you're inviting if they have any delegates.

You don't have any rules for outgoing messages, do you?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Thank you Sue. I'm not that advanced in Outlook but I checked help and
figured out how to get into rules and see that there are no rules set up. So
this idea can be eliminated.

If it is true that an attorney is a delegate for another, is there a way
that I can prevent that attorney from being invited unless I intend to invite
them?

Thanks again.
Irene
 
If it is true that an attorney is a delegate for another, is there a way
that I can prevent that attorney from being invited unless I intend to invite
them?
Click to expand...

No, you can't control what the person receiving the invitation has chosen to do with it -- including sending it to a delegate.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Hi Irene,
When a mailbox is delegated to another user there is a check box (Delegate
recieves copies of meeting related messages sent to me), uncheck this box and
your issue should be solved. This must be done in all delageted mailboxes
that you have.

Regards,
Runar
 
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