Too many address books in Outlook

  • Thread starter Thread starter Colin Jack
  • Start date Start date
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Colin Jack

I am using Outlook 2003 and we run Exchange Server 2003

If I want to add an address to a new mail, I Click on 'To:' and this pops up
the 'Select Names' dialog box with the Global Address List. If I now drop
down the 'Show Names from the:' box I get dozens off address books - mostly
dead ones from previous profiles which have died etc. How can I remove the
dead address books from this list?

Many thanks

Colin
 
Remove the invalid entries here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. >
 
I too have this problem and do not know which entries I can safely remove

My "Microsoft Office Outlook Addrress Book" dialog lists the following
Outlook Address Books:

Contact Duplicates: Personal Folders
Contact Duplicates: Personal Folders
Contacts: Personal Folders
Contacts: Personal Folders
Contacts: Personal Folders

The important question is: Which entries can I safely removing without
losing ove 8 years of data?

--
Tweet tweet

Byg Byrd




Russ Valentine said:
Remove the invalid entries here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. >

--
Russ Valentine
[MVP-Outlook]
Colin Jack said:
Hmmm tried this

http://office.microsoft.com/en-gb/assistance/HA011309891033.aspx

didn't work. Any ideas welcome.

Colin
Click to expand...
Click to expand...
 
You aren't removing any data.
If you remove the wrong one, add it back and remove the other.
--
Russ Valentine
[MVP-Outlook]
Byg Byrd said:
I too have this problem and do not know which entries I can safely remove

My "Microsoft Office Outlook Addrress Book" dialog lists the following
Outlook Address Books:

Contact Duplicates: Personal Folders
Contact Duplicates: Personal Folders
Contacts: Personal Folders
Contacts: Personal Folders
Contacts: Personal Folders

The important question is: Which entries can I safely removing without
losing ove 8 years of data?

--
Tweet tweet

Byg Byrd




Russ Valentine said:
Remove the invalid entries here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. >

--
Russ Valentine
[MVP-Outlook]
Colin Jack said:
Hmmm tried this

http://office.microsoft.com/en-gb/assistance/HA011309891033.aspx

didn't work. Any ideas welcome.

Colin


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
No I haven't ;(


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
Cracked it ;)

Tools/Email Accounts/Address Books

Thanks


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
I am using Outlook 2003 and we run Exchange Server 2003

If I want to add an address to a new mail, I Click on 'To:' and this
pops up the 'Select Names' dialog box with the Global Address List.
If
I now drop down the 'Show Names from the:' box I get dozens off
address
books - mostly dead ones from previous profiles which have died etc.
How can I remove the dead address books from this list?

Many thanks

Colin
Click to expand...
Click to expand...
Click to expand...
 
I have 5 different physical sites that I go to and use the same set of .pst
files at each site but a different computer (I carry a removable hard drive).
Whenever I open Outlook at a new site, it forces me to create a new Outlook
Address Book (even though I'm using an existing .pst file with an Outlook
Address Book already defined). Consequently, I have 6 or 7 Outlook Address
Books that all should point to the same Contacts folder. I say should
because it doesn't always work that way. Is there any way to set up Outlook
to use the same Outlook Address Book at every site since I'm using the same
..pst file? The reason I ask is that now my Outlook won't properly look up
names in the "To" pane at some of the sites, like it gets lost on which
Address Book to use.

Russ Valentine said:
Remove the invalid entries here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. >

--
Russ Valentine
[MVP-Outlook]
Colin Jack said:
Hmmm tried this

http://office.microsoft.com/en-gb/assistance/HA011309891033.aspx

didn't work. Any ideas welcome.

Colin
Click to expand...
Click to expand...
 
Your post is too vague for us to tell what you're actually doing. Anytime
you change your PST file, your Outlook Address Book will fail.
--
Russ Valentine
[MVP-Outlook]
Ray Adams said:
I have 5 different physical sites that I go to and use the same set of .pst
files at each site but a different computer (I carry a removable hard
drive).
Whenever I open Outlook at a new site, it forces me to create a new
Outlook
Address Book (even though I'm using an existing .pst file with an Outlook
Address Book already defined). Consequently, I have 6 or 7 Outlook
Address
Books that all should point to the same Contacts folder. I say should
because it doesn't always work that way. Is there any way to set up
Outlook
to use the same Outlook Address Book at every site since I'm using the
same
.pst file? The reason I ask is that now my Outlook won't properly look up
names in the "To" pane at some of the sites, like it gets lost on which
Address Book to use.

Russ Valentine said:
Remove the invalid entries here:
Tools > E-mail accounts > View or change existing directories or address
books > Outlook Address Book > Change. >

--
Russ Valentine
[MVP-Outlook]
Colin Jack said:
Hmmm tried this

http://office.microsoft.com/en-gb/assistance/HA011309891033.aspx

didn't work. Any ideas welcome.

Colin


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
No I haven't ;(


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
Cracked it ;)

Tools/Email Accounts/Address Books

Thanks


"Colin Jack" <dante'at'mainline.co.uk> wrote in message
I am using Outlook 2003 and we run Exchange Server 2003

If I want to add an address to a new mail, I Click on 'To:' and this
pops up the 'Select Names' dialog box with the Global Address List.
If
I now drop down the 'Show Names from the:' box I get dozens off
address
books - mostly dead ones from previous profiles which have died etc.
How can I remove the dead address books from this list?

Many thanks

Colin
Click to expand...
Click to expand...
Click to expand...
 
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