Table view

[Mackie]

I've created different views in the table using the SQL
filter. Is there a way to prevent certain users on the
network from seeing certain views, but allow them to see
other views?

 

[Sue Mosher [MVP-Outlook]]

To force users to see a custom view when they open a public folder:

-- Create the custom view, choosing the "On this folder, visible to
everyone" option

-- On the Properties dialog for the folder, on the Administration tab,
select your view as the initial view on the folder.

-- Choose View | Current View | Define Views, and at the bottom of that
dialog, check the box for "Only show views created for this folder."

 

[Guest]

Hi Sue,

The instructions below would set a particular view as the initial view for the folder but this doesn't stop the user from choosing to view a different view when they go through View / Current View , does it

What about if you don't want them to see all of the available views when they choose View / Current View

How do you stop some users opening seeing some views

Tricia

----- Sue Mosher [MVP-Outlook] wrote: ----

To force users to see a custom view when they open a public folder

-- Create the custom view, choosing the "On this folder, visible t
everyone" optio

-- On the Properties dialog for the folder, on the Administration tab
select your view as the initial view on the folder

-- Choose View | Current View | Define Views, and at the bottom of tha
dialog, check the box for "Only show views created for this folder.

--
Sue Mosher, Outlook MV
Author o
Microsoft Outlook Programming - Jumpstart fo
Administrators, Power Users, and Developer
http://www.outlookcode.com/jumpstart.asp

 

[Sue Mosher [MVP-Outlook]]

Did you use this option I suggested earlier:

-- Choose View | Current View | Define Views, and at the bottom of that
dialog, check the box for "Only show views created for this folder."

The scope of the view set when it's created (e.g. on this folder, visible to
everyone) determines what views other people will see
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Hi Sue,

The instructions below would set a particular view as the initial view for

the folder but this doesn't stop the user from choosing to view a different
view when they go through View / Current View , does it ?

What about if you don't want them to see all of the available views when

they choose View / Current View ?

How do you stop some users opening seeing some views ?

Tricia.

----- Sue Mosher [MVP-Outlook] wrote: -----

To force users to see a custom view when they open a public folder:

-- Create the custom view, choosing the "On this folder, visible to
everyone" option

-- On the Properties dialog for the folder, on the Administration tab,
select your view as the initial view on the folder.

-- Choose View | Current View | Define Views, and at the bottom of that
dialog, check the box for "Only show views created for this folder."

 

[Guest]

Hi Sue

Yes I did.

By following your suggestion I can set a view for a folder and allow either all people with access to the folder to see it as the default view or just keep it for myself. The problem is that ideally I'd like to link different views of the folder to different disti lists of users for the folder.

eg/ with 2 filtered views available for a folder and 2 user disti lists with permissions to access the folder, I want user list 1 to only see view 1 and user list 2 to only see view 2 even though they can both access the same folde

Is this possible - can you retrict different views to different users of the same folder

Looking forward to your reply

Tricia.

 

[Sue Mosher [MVP-Outlook]]

Outlook does not support permissions on individual views.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Hi Sue,

Yes I did.

By following your suggestion I can set a view for a folder and allow

either all people with access to the folder to see it as the default view or
just keep it for myself. The problem is that ideally I'd like to link
different views of the folder to different disti lists of users for the
folder.

eg/ with 2 filtered views available for a folder and 2 user disti lists

with permissions to access the folder, I want user list 1 to only see view 1
and user list 2 to only see view 2 even though they can both access the same
folder

 

[Guest]

Thanks for the feedback, Sue

It's a shame that this can't be done easily within the usual Outlook settings

Can you, or indeed anyone else reading this, suggest any approaches to do this outside the usual Outlook set up ? Could we overwrite the standard program and force it to work in a certain way to support permissions on individual views ? (only for specific Public Folders

Any ideas are very welcome - thanks for the help so far

Tricia

----- Sue Mosher [MVP-Outlook] wrote: ----

Outlook does not support permissions on individual views

--
Sue Mosher, Outlook MV
Author o
Microsoft Outlook Programming - Jumpstart fo
Administrators, Power Users, and Developer
http://www.outlookcode.com/jumpstart.asp

Hi Sue

either all people with access to the folder to see it as the default view o
just keep it for myself. The problem is that ideally I'd like to lin
different views of the folder to different disti lists of users for th
folderwith permissions to access the folder, I want user list 1 to only see view
and user list 2 to only see view 2 even though they can both access the sam
folde

 

[Sue Mosher [MVP-Outlook]]

I can think of several approaches:

1) use a COM add-in to force the user into a different view if they try to
use a view that they shouldn't be using

2) Use a folder home page and in the HTML for the page, list only the views
that you want a specific user to be able to access.

But neither of these will prevent a user from just adding a field to the
current view to see anything they way. Basically, if data is in the folder,
users can get to it.
--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

Thanks for the feedback, Sue.

It's a shame that this can't be done easily within the usual Outlook settings.

Can you, or indeed anyone else reading this, suggest any approaches to do

this outside the usual Outlook set up ? Could we overwrite the standard
program and force it to work in a certain way to support permissions on
individual views ? (only for specific Public Folders)

Any ideas are very welcome - thanks for the help so far.

Tricia.

----- Sue Mosher [MVP-Outlook] wrote: -----

Outlook does not support permissions on individual views.