Styles behaviour in Word 2007

  • Thread starter Thread starter Sharon R.
  • Start date Start date
S

Sharon R.

Hi all,

I used to be able to do this in Word 2003 but do not seem able to make it
"stick" in 2007.

I have a specific set of styles that I use in my documents and these are the
only ones that I want shown in the Styles list. So far so good. Sometimes,
however, I need to slightly modify one. When I do this though it creates
another entry in Styles list to reflect the change to the existing style.
Since it's usually just a one-off, I don't want to see this in the list.

There was a way in Word 2003 to stop this happening but I can't find how to
do this in Word 2007. I've tried all permutations available under Manage
Styles to no avail.

Would love some englightenment!

Thanks,

Sharon
 
In the Styles pane, click Options. In the Style Pane Options dialog, you can
choose which formatting you want shown.

I could have sworn that even unchecking all the options did not disable the
Select All Instances feature provided you left "Keep track of formatting"
checked at Office Button | Word Options | Advanced: Editing options, but I'm
not seeing that at the moment.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
Normal. The only style in use in the (empty) document. If I check "Paragraph
level formatting" or "Font formatting," Select All Instances is enabled, but
not otherwise.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Pamelia Caswell via OfficeKB.com said:
Maybe you selected a style that isn't in use?

Pam
In the Styles pane, click Options. In the Style Pane Options dialog, you
can
choose which formatting you want shown.

I could have sworn that even unchecking all the options did not disable
the
Select All Instances feature provided you left "Keep track of formatting"
checked at Office Button | Word Options | Advanced: Editing options, but
I'm
not seeing that at the moment.
Hi all,
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Sharon
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I am at a loss for what causes the behaviour.

In some documents that I open, (where the document is of doubtful origin and
who knows who might have done what to it) the behaviour that you mentions
exists and a new style is created for each change that I make to a paragraph
that is formatted with the style.

On the other hand, in a new document created from templates that I myself
have created, new styles are not created by a change to a font or something
similar.

I do know that I have come across documents where the name of the style in
the modify styles pane can run to dozens of words

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
 
Hi Sharon,

Take a look at the following page of Shauna Kelly's website:

http://www.shaunakelly.com/word/stylesms/index.html

I think that it is a Word 2002/2003 thing and according to Shauna, while
they do appear in the "Styles and Formatting Pane", they are NOT styles.

While with some 97-2003 type documents (that were not created in Word 2007)
when edited in Word 2007, I do see the creation of these "non-Styles" when
direct formatting is applied, It does not happen with a new document that
is created in Word 2007.

In those cases where the "non-Styles" are being created, I have not found a
way to stop them from being created.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
 
In Word 2002/2003, you will see these pseudo-styles (which are just
"formatting") if you have "Keep track of formatting" enabled at Tools |
Options | Edit.

In Word 2007, you can choose, on a document-by-document basis, what
formatting you want displayed. If you click Options in the Style pane, you
will note that the Style Pane Options allow you to decide to view
paragraph-level formatting, font formatting, or bullet/numbering formatting,
and that you can choose to enable these options for a single document or for
all documents based on the attached template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
Those Options are the ones for which Sharon has been looking.

--
Hope this helps,

Doug Robbins - Word MVP

Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
 
Correct, and I posted to that effect some three hours before your first
post.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
No, I didn't try adding text to the paragraph. Let's see: If I insert an
AutoText entry that has seven paragraphs in Normal style, I now see "Select
All 1 Instance(s)." I guess it counts by ranges rather than paragraphs. Sure
enough, if I change one of the middle paragraphs to Body Text, then it
counts 2 instances.

Thanks! Glad to see it works the way I expected after all!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Pamelia Caswell via OfficeKB.com said:
Suzanne, I got your result too, before I added text to the paragraph. Did
you
try that?

Pam


Normal. The only style in use in the (empty) document. If I check
"Paragraph
level formatting" or "Font formatting," Select All Instances is enabled,
but
not otherwise.
Maybe you selected a style that isn't in use?
Click to expand...
[quoted text clipped - 16 lines]
Sharon
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