stop the auto address fill in function

  • Thread starter Thread starter Guest
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Guest

How do I clear the auto fill and stop it from doing it each time I start
typing in a letter in the address field?
 
Loyal5 said:
How do I clear the auto fill and stop it from doing it each time I
start typing in a letter in the address field?
Click to expand...

You don't state your version of Outlook, but try Tools>Options>E-mail
Options>Advanced E-mail Options and uncheck "Suggest names while completing
To, Cc, and Bcc fields"
 
Thanks Brian. I have Outlook 2003. How do I clear all the autofill, because I
do like the function, just want to reset it to clear the trash..
 
Loyal5 said:
Thanks Brian. I have Outlook 2003. How do I clear all the autofill,
because I do like the function, just want to reset it to clear the
trash..
Click to expand...

With Outlook closed, delete the file
%AppData%\Microsoft\Outlook\yourprofile.NK2
 
Before I came to this group (microsoft.public.outlook.contacts) and
searched for "autofill", I wondered for a long time why Outlook
suggests old (often defunct) email addresses "while completing to, cc,
and bcc fields." Now I've learned that if you want Outlook to complete
addresses only for names that are in the address book (and in "contact
folders that you've specified as Outlook address books") you have the
following three options:

1) Repeatedly delete the file %AppData%\Microsoft\Outlook
\yourprofile.NK2 (every time you get annoyed by defunct addresses).

2) Repeatedly delete defunct email addresses from the suggestion list
(by arrowing down and pressing the delete key).

3) Turn off the option "Suggest names while completing to, cc, and bcc
fields."

I can only tolerate the third option. On my system (Outlook 2002 on
WinXP), it's found in a checkbox under "Tools, options, preferences, e-
mail options, advanced e-mail options, when sending a message."

Here's my little complaint about Outlook help. Before coming here,
probably like a lot of people, I searched Outlook help for "autofill"
and found nothing. Then, thanks to another thread in this group, I
learned that I had to search for "auto resolve" (not "auto-resolve,"
which found nothing). Only then did I find the article "About checking
recipient names before sending a message". Unfortunately, it only
mentioned suggestions from the Outlook address books--not from
formerly-used email addresses. Somehow I found more information in
Outlook help, but nothing about formerly-used email addresses. For
that information, I had to search this group.

Somehow, I found the Outlook help article "Turn off automatic name
checking and completion." It describes how you can control the two
email-address "autofill" features of Outlook. You follow the menu path
"Tools, options, preferences, e-mail options, advanced e-mail options,
when sending a message" and locate two checkboxes: 1) "automatic name
checking", and 2) "suggest names while completing to, cc, and bcc
fields."

If you turn off "automatic name checking" with the first checkbox, you
can manually trigger it by clicking the "Check Names" button on the
message toolbar (of an outgoing-message window). This option only
seems to check the address book (after you tab out of the "to, cc, or
bcc field"), so I've left it on.

If you turn off "suggest names while completing to, cc, and bcc
fields" with the second checkbox, Outlook no longer suggests formerly-
used (often defunct) email addresses; only those that are in the
address books. I've turned this option off.
 
Was there something new you wanted to tell us? We have taken great efforts
to document all this information in this group many times.
 
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