starting large document; many sections & subsections and generate Contents page

[Guest]

my job (and i chose to accept it!) is to type a manual (about 500 pages). Manual has 16 sections (tabs). "Section" refers to both ["next page"] type section, and sections in book)

Each section has subsections (16; 16.1; 16.1.1 .... 16.1.3.8). each subsection is a heading. these headings require different formatting (some bold; some uppercase; some upper/lower). Of course, each footer in the sections must match the # of the section; like for SECTION 3; SUBJECT 3.1 - footer must have "SUBJECT .031" on every page; then for SUBJECT 3.2, and on - footer must have "SUBJECT .032" on every page. And page #s are: 3.1-1; 3.1-2 or 3.2-1, etc

LASTLY - the table of contents needs every subsection listed.
have any quick tips?? (or should i go on emergency leave of absence?

 

[Jezebel]

Before you go any further, spend a day experimenting with styleref fields,
the various forms of paragraph numbering, and the numbering fields (like
SEQ): choose the methods that work best for what you need. There are several
possible solutions to each part of the problem.

Create a mini version of the document that formats as you need it, with
headers, TOC, etc all working correctly.

Also suggest you write a one-page "Manual manual" setting out how you're
actually going to do this, what fields you'll use, and what styles you'll
use.

my job (and i chose to accept it!) is to type a manual (about 500 pages).

Manual has 16 sections (tabs). "Section" refers to both ["next page"] type
section, and sections in book)

Each section has subsections (16; 16.1; 16.1.1 .... 16.1.3.8). each

subsection is a heading. these headings require different formatting (some
bold; some uppercase; some upper/lower). Of course, each footer in the
sections must match the # of the section; like for SECTION 3; SUBJECT 3.1 -
footer must have "SUBJECT .031" on every page; then for SUBJECT 3.2, and
on - footer must have "SUBJECT .032" on every page. And page #s are:
3.1-1; 3.1-2 or 3.2-1, etc.

 

[Suzanne S. Barnhill]

One good place to start is with these articles:

http://www.mvps.org/word/FAQs/Formatting/WorkWithSections.htm

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm

http://www.mvps.org/word/FAQs/Numbering/ChapterNumber.htm

http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html

http://www.ShaunaKelly.com/word/toc/CreateATOC.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Before you go any further, spend a day experimenting with styleref fields,
the various forms of paragraph numbering, and the numbering fields (like
SEQ): choose the methods that work best for what you need. There are several
possible solutions to each part of the problem.

Create a mini version of the document that formats as you need it, with
headers, TOC, etc all working correctly.

Also suggest you write a one-page "Manual manual" setting out how you're
actually going to do this, what fields you'll use, and what styles you'll
use.

my job (and i chose to accept it!) is to type a manual (about 500

pages).
Manual has 16 sections (tabs). "Section" refers to both ["next page"] type
section, and sections in book)

Each section has subsections (16; 16.1; 16.1.1 .... 16.1.3.8). each

subsection is a heading. these headings require different formatting (some
bold; some uppercase; some upper/lower). Of course, each footer in the
sections must match the # of the section; like for SECTION 3; SUBJECT 3.1 -
footer must have "SUBJECT .031" on every page; then for SUBJECT 3.2, and
on - footer must have "SUBJECT .032" on every page. And page #s are:
3.1-1; 3.1-2 or 3.2-1, etc.

LASTLY - the table of contents needs every subsection listed.
have any quick tips?? (or should i go on emergency leave of absence?)

 

[Tsu Dho Nimh]

Piece of cake! Except for the typing. Fields and styles are your
friends

Manual has 16 sections (tabs). "Section" refers to both ["next page"]
type section, and sections in book)

Whatever you do, DO NOT USE THE MASTER DOCUMENT FEATURE!

Have each chapter in a separate file. Have another file for the
TOC and front matter (evreything before "chaptre 1), one for the
index (if any)

Make a NEW template for this project. Set the fornatting and
numbering and paragraph styles and all the layout in one file. Do
all your field experiments with this until you are certain you
have the technique and field structures.

While you are experimenting with the numbering and getting the
styles to work, take a few breaks and type all the text in one
huge file or have someone type it for you, formatting it simply
(just headings and "normal" paragraph styles and page numbers)
and get it proofread for accuracy and spell-checked all at once
.... then cut and paste into the chapter files. I've found this
to be faster than handling individual files.

each subsection is a heading. these headings require different
formatting (some bold; some uppercase; some upper/lower).

Not a problem: define the appearance of the built-in heading
styles Heading 1 through Heading 4 as needed. I forget which
numbering scheme you have to apply, but it's possible.

Of course, each footer in the sections must match the # of the section;
like for SECTION 3; SUBJECT 3.1 - footer must have "SUBJECT .031" on
every page; then for SUBJECT 3.2, and on - footer must have "SUBJECT
.032" on every page.

And page #s are: 3.1-1; 3.1-2 or 3.2-1, etc.

Loook at FIELDS (STYLEREF is the one I think you need) and their
options ... and the "Start numbering at" option for chapters.
You should be able to set the numbering in one place (probably
the front page of the section) and have all the 3.1-2, 21.1.17
stuff snap into line.

If you have used the heading styles correctly, this is easy:
define the TOC to contain Headings 1 through 4 (or whatever is
the lowest level heading you need to include). Insert TOC into
the file of front matter and tell it to include only headings
1-4. Format the TOC level styles as needed.

In the TOC file, use "RD" fields listing the other files of the
manual, in the order you want them to appear. F9 and let it
index.



Tsu Dho Nimh