Standardise autoformatting for all users - how?

  • Thread starter Thread starter Scott Mordecai
  • Start date Start date
S

Scott Mordecai

I have set up a calendar in a public folder, which is to be used for room
bookings. Within Outlook I have set up autoformatting rules such that when a
room is free (by typing the word "free" in the subject line of the calendar
entry) the entry is made white. In the absence of the word "free" (i.e. the
room is booked) the appointment is shown as red.

These rules work only for me though - but I would like the colours to be
global, so as soon as anybody anwhere oes to the public folder and views the
calendar, the colours are as they appear for me.

Any help greatly appreciated.
Thanks in advance,
Scott
 
Create a new named view on that folder with the scope "on this folder visible to everyone." To force users to see that custom view when they open a public folder, at the bottom of the Define Views dialog, check the box for "Only show views created for this folder."
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Hi thanks for the reply. Your suggestion works great, however there is one
small problem. I have defined the view (called "default view"), but in order
for that view to take effect the user must select it. Subsequent visits to
the folder then shown the correct "default view", but how do I force this
new view to all users right from their first viewing (i.e. they need not
select the view for themselves?)


Create a new named view on that folder with the scope "on this folder
visible to everyone." To force users to see that custom view when they open
a public folder, at the bottom of the Define Views dialog, check the box for
"Only show views created for this folder."
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Did you use the "only show views created for this folder" setting?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Yes - which seems to do exactly that - it only shows views created for that
folder. However, it doesn't seem to actually select it by default. When you
select it for the first time then it remembers, but I'd like if possible to
force that view to be used right from their first visit.

Did you use the "only show views created for this folder" setting?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
You can set the initial view on the folder's Properties dialog.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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