Sorting in Contacts vs Address Book

[Denzil]

I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the names
are sorted first name first and I can find no Sort button to correct it.
Help! Anybody know what I'm talking about? Regards, Denzil.

 

[Russ Valentine [MVP-Outlook]]

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

 

[Denzil]

Russ, I hear you. I guess it's hard when one is embedded in the past. I
followed your instructions, made the change and am back in business. Thanks.

I suppose what follows has been asked and answered several times here before
but as a pretty unsophisticated new home 2003 user can I ask how you import
from a previous Outlook 2000 when it's on another machine?

What I have been doing, which is laborious I suppose, is Exporting
individual Folders to a PST file, transferring those files to the new
computer using a portable drive - and then importing the pst files/folders
into the new Outlook. Tell me an easier way. Regards, Denzil.

========================

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the names
are sorted first name first and I can find no Sort button to correct it.
Help! Anybody know what I'm talking about? Regards, Denzil.

 

[Milly Staples [MVP - Outlook]]

Copy the .pst file to the new computer, open it using Outlook File->Open->Personal FOlders File.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Denzil asked:

| Russ, I hear you. I guess it's hard when one is embedded in the past.
| I followed your instructions, made the change and am back in
| business. Thanks.
|
| I suppose what follows has been asked and answered several times here
| before but as a pretty unsophisticated new home 2003 user can I ask
| how you import from a previous Outlook 2000 when it's on another
| machine?
|
| What I have been doing, which is laborious I suppose, is Exporting
| individual Folders to a PST file, transferring those files to the new
| computer using a portable drive - and then importing the pst
| files/folders into the new Outlook. Tell me an easier way. Regards,
| Denzil.
|
| ========================
|
|
| || Indeed, you likely will encounter other problems. Importing is never
|| the correct way to transfer Outlook data.
|| Your current problems is simply how to sort the Outlook Address
|| Book. No question has been answered more often in this group:
|| Go to Tools > E-mail accounts > View or change existing directories
|| or address books > Outlook Address Book > Change. > Set your sort
|| order there
||
|| --
|| Russ Valentine
|| [MVP-Outlook]
|| ||| I have a new copy of Outlook 2003 on a new PC and am experiencing
||| considerable difficulty. For one, and I'm sure there'll be more
||| later, I imported my Contacts from Outlook 2000 as a .pst file and
||| it displays in 2003 correctly sorted by last name. When I use
||| Address Book mode the names are sorted first name first and I can
||| find no Sort button to correct it. Help! Anybody know what I'm
||| talking about? Regards, Denzil.

 

[Russ Valentine [MVP-Outlook]]

Take a look at these pages for info on Outlook data backup or transfer:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

--
Russ Valentine
[MVP-Outlook]

Russ, I hear you. I guess it's hard when one is embedded in the past. I
followed your instructions, made the change and am back in business.
Thanks.

I suppose what follows has been asked and answered several times here
before but as a pretty unsophisticated new home 2003 user can I ask how
you import from a previous Outlook 2000 when it's on another machine?

What I have been doing, which is laborious I suppose, is Exporting
individual Folders to a PST file, transferring those files to the new
computer using a portable drive - and then importing the pst files/folders
into the new Outlook. Tell me an easier way. Regards, Denzil.

========================

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]

I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the
names are sorted first name first and I can find no Sort button to
correct it. Help! Anybody know what I'm talking about? Regards, Denzil.

 

[dvw]

Russ, I have been using Export/Import to move Outlook 2003 data from a
client's old computer to a new computer. I export the Outlook data to a .pst
file on the old machine, then import the .pst to the new machine across the
LAN. I didn't realize this is not the correct way to go about this, yet it
seems to work. What problems am I likely to see as a result of using this
method? Thanks.

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

--
Russ Valentine
[MVP-Outlook]

I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the names
are sorted first name first and I can find no Sort button to correct it.
Help! Anybody know what I'm talking about? Regards, Denzil.

 

[Russ Valentine [MVP-Outlook]]

Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

Opening a PST file will preserve all of these. That is why we do not advise
people to import a native file into Outlook.

--
Russ Valentine
[MVP-Outlook]

Russ, I have been using Export/Import to move Outlook 2003 data from a
client's old computer to a new computer. I export the Outlook data to a
.pst file on the old machine, then import the .pst to the new machine
across the LAN. I didn't realize this is not the correct way to go about
this, yet it seems to work. What problems am I likely to see as a result
of using this method? Thanks.

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]

I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the
names are sorted first name first and I can find no Sort button to
correct it. Help! Anybody know what I'm talking about? Regards, Denzil.

 

[dvw]

Thanks, I see now why I've been getting away with it but what the risks are.

Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

Opening a PST file will preserve all of these. That is why we do not
advise people to import a native file into Outlook.

--
Russ Valentine
[MVP-Outlook]

Russ, I have been using Export/Import to move Outlook 2003 data from a
client's old computer to a new computer. I export the Outlook data to a
.pst file on the old machine, then import the .pst to the new machine
across the LAN. I didn't realize this is not the correct way to go about
this, yet it seems to work. What problems am I likely to see as a result
of using this method? Thanks.

Indeed, you likely will encounter other problems. Importing is never the
correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book. No
question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]
I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later, I
imported my Contacts from Outlook 2000 as a .pst file and it displays in
2003 correctly sorted by last name. When I use Address Book mode the
names are sorted first name first and I can find no Sort button to
correct it. Help! Anybody know what I'm talking about? Regards, Denzil.

 

[Russ Valentine [MVP-Outlook]]

The biggest problem, however, is that folks seem to think they need to
import their entire PST file to migrate their data. That's a sureproof
recipe for corrupting a profile.
--
Russ Valentine
[MVP-Outlook]

Thanks, I see now why I've been getting away with it but what the risks
are.

Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

Opening a PST file will preserve all of these. That is why we do not
advise people to import a native file into Outlook.

--
Russ Valentine
[MVP-Outlook]

Russ, I have been using Export/Import to move Outlook 2003 data from a
client's old computer to a new computer. I export the Outlook data to a
.pst file on the old machine, then import the .pst to the new machine
across the LAN. I didn't realize this is not the correct way to go
about this, yet it seems to work. What problems am I likely to see as a
result of using this method? Thanks.
Indeed, you likely will encounter other problems. Importing is never
the correct way to transfer Outlook data.
Your current problems is simply how to sort the Outlook Address Book.
No question has been answered more often in this group:
Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order
there

--
Russ Valentine
[MVP-Outlook]
I have a new copy of Outlook 2003 on a new PC and am experiencing
considerable difficulty. For one, and I'm sure there'll be more later,
I imported my Contacts from Outlook 2000 as a .pst file and it displays
in 2003 correctly sorted by last name. When I use Address Book mode the
names are sorted first name first and I can find no Sort button to
correct it. Help! Anybody know what I'm talking about? Regards,
Denzil.