sort/view by multiple catagories

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can you view/sort your contacts by mutliple categories??

say "state" and "business"

I've office 03 with no business contact add on (where do I get this?)
 
What version of Outlook do you have ?

Previous posts indicate that you cannot sort by multiple categories.

I don't understand 'say "state" and "business"'. Are they categories
that you have assigned or are you referring to Outlook fields ?

I don't know answer to parenthetical question.
 
Let's just put the term "categories" aside and I think you want to group by
more than 1 field.

You do this by using the Group By box - it's on the Advanced Toolbars.

Then drag whichever fields you want to group by up into the Group By box and
yes you can Group by Category and State. You could Group By any 1, 2 or 3
fields.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!
 
sorry, but i used a bad example -- "state" is one of my categories --the
group by box seems to refer to multiple fields ... I want to sort by
multiple categories ..

Can I do this in outlook 03?

Judy Gleeson MVP Outlook said:
Let's just put the term "categories" aside and I think you want to group by
more than 1 field.

You do this by using the Group By box - it's on the Advanced Toolbars.

Then drag whichever fields you want to group by up into the Group By box and
yes you can Group by Category and State. You could Group By any 1, 2 or 3
fields.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


ProfDD said:
What version of Outlook do you have ?

Previous posts indicate that you cannot sort by multiple categories.

I don't understand 'say "state" and "business"'. Are they categories
that you have assigned or are you referring to Outlook fields ?

I don't know answer to parenthetical question.
Click to expand...
Click to expand...
 
sorry, but i used a bad example -- "state" is one of my categories

I want to sort by multiple categories ..

Can I do this in outlook 03?

can you get business contact manager as an add on?? it didn't come with my
version
 
sorry to have been clear. Outlook is great for mail and some planning but in
many ways not much of a Personal Info Manager. It's database functions are
very weak and haven't been improved much from the first version. Although it
is far better at email than the PIM I migrated from 6 years ago -- ECC0 - it
still can't hold a candle to this program for sorting / viewing your data
(notes/contacts/calendars/etc.)

In Contacts I have categories for what different types of transportation -
i.e. "AIR", "MARINE", "RAIL", "TRUCK"

and categories for different business services - "LEGAL", "ACCOUNTING",
"SECRETARIAL", ETC.

AND Catgeories for what kind of ownership - "Private", "public", etc.

and I want to view only my contacts that are privately owned businesses that
provide legal services for the marine transportation sector?

have a better idea? my business / phonebook is rahter esoteric and it's
hard to give a simple idea from them!


Judy Gleeson MVP Outlook said:
Sal

still don't have a clear idea of what you want to achieve - you may find
Defining a View a useful approach as there are powerful functions in there.


BTW, you cannot sort by Categories, only Group by them as it's a special
field.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


ProfDD said:
You CAN group by ONE category. Thus items that are in more than one
category show up in an unfiltered view once for each category they are
in.

You can filter for items that are in any number of categories.

You can combine these two approaches to get SOME of what you are
looking for, but not all.

There would be some problems in formulating exactly what a user might
mean by "sorting by multiple categories",

Previous threads provide a crude, labor-intensive workaround.

Why not search the Microsoft product site for the Business Contact
Manager and find out about its availability ?
Click to expand...
Click to expand...
 
Create a filtered view that filters for categories: Private and Legal and Marine

In other words, just include the word "and" between the categories.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers


Sal said:
sorry to have been clear. Outlook is great for mail and some planning but in
many ways not much of a Personal Info Manager. It's database functions are
very weak and haven't been improved much from the first version. Although it
is far better at email than the PIM I migrated from 6 years ago -- ECC0 - it
still can't hold a candle to this program for sorting / viewing your data
(notes/contacts/calendars/etc.)

In Contacts I have categories for what different types of transportation -
i.e. "AIR", "MARINE", "RAIL", "TRUCK"

and categories for different business services - "LEGAL", "ACCOUNTING",
"SECRETARIAL", ETC.

AND Catgeories for what kind of ownership - "Private", "public", etc.

and I want to view only my contacts that are privately owned businesses that
provide legal services for the marine transportation sector?

have a better idea? my business / phonebook is rahter esoteric and it's
hard to give a simple idea from them!


Judy Gleeson MVP Outlook said:
Sal

still don't have a clear idea of what you want to achieve - you may find
Defining a View a useful approach as there are powerful functions in there.


BTW, you cannot sort by Categories, only Group by them as it's a special
field.

Judy Gleeson [MVP Outlook]
Acorn Training and Consulting
www.acorntraining.com.au

Everyone - turn on your Advanced Toolbars and learn how to use the Field
Chooser and Group by Box!!


ProfDD said:
You CAN group by ONE category. Thus items that are in more than one
category show up in an unfiltered view once for each category they are
in.

You can filter for items that are in any number of categories.

You can combine these two approaches to get SOME of what you are
looking for, but not all.

There would be some problems in formulating exactly what a user might
mean by "sorting by multiple categories",

Previous threads provide a crude, labor-intensive workaround.

Why not search the Microsoft product site for the Business Contact
Manager and find out about its availability ?
Click to expand...
Click to expand...
Click to expand...
 
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