Show distribution list name in To: field rather than all email addresses

  • Thread starter Thread starter rachael p via OfficeKB.com
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R

rachael p via OfficeKB.com

I have a distribution list called "teaching committee". When I get emails
from various unix machines, I will often get the name of the list in the To:
field, with the individual email addresses suppressed. This can be helpful in
judging what the message is about. With Outlook, the distribution list name
is replaced by the list of individual email addresses, and I can't see a way
to over-ride this behaviour.

I know that I can hide the addresses by putting the list in the BCC: field,
and putting my own address in the To: field. That is a partial solution, but
not complete, since it will show in other people's inboxes as a message to me,
rather than to them.

Many thanks for any advice.
Rachael
 
rachael p via OfficeKB.com said:
I know that I can hide the addresses by putting the list in the BCC:
field, and putting my own address in the To: field. That is a partial
solution, but not complete, since it will show in other people's
inboxes as a message to me, rather than to them.
Click to expand...

Create a new contact with the name you want to appear in the "To" field,
like "Teaching Committee". Give this contact your e-mail address. Put it
in the To field instead of your own name.
 
Thanks Brian,

that will do it. The only shame is that you then need two contacts with
similar names (one the Distribution List, one the dummy) and need to insert
both separately -- it would be nice if Distribution Lists could be flagged
to do this automatically. But it will work just fine.
 
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