sharing pst between two profiles, possible?

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Guest

Hi,
I'm trying to setup two outlook profiles and would like to share the same
pst so my users don't have to download the same messages twice, as they are
now. Does anyone know how to do this?
 
Hi,
I'm trying to setup two outlook profiles and would like to share the same
pst so my users don't have to download the same messages twice, as they are
now. Does anyone know how to do this?
Click to expand...

As long as it's not being opened at the same time, I think you can
just point the pst data file to each profile. I haven't tested with
having single pst file being accessed by different profile at the same
time. Which version of Outlook?
 
Can't open the PST at the same time but you can definitely have multiple
Outlook Profiles accessing the same PST.
 
That's what I"m doing, I'm wondering if there's a way around having to
download the msgs again when users get back into the office after ebing on
the road for a week or longer. Its pretty annoying to them and, well, the
doodoo rolls downhill....

Mike
 
if you are leaving mail on the server, each profile with download the mail
because the file that contains the downloaded messages index is stored in
the pst and linked to the specific profile.
 
Mike B said:
Its Outlook 2k3....Its pointed to the same pst in the settings but it
insists on downloading msgs it already downloaded in the other
profile.....
Click to expand...

This is normal. Outlook doesn't use the PST to keep track of what messages
have been downloaded (it uses a registry path), so there's no way one
Outlook can know what the other one has downloaded or not. So, download on
one PC and not on the other (i.e., set your send/receive group so that it
only sends). You can choose to delete messages from the server or not, as
you see fit.

This all begs the question, though, why you have multiple users accessing
the same POP mailbox. POP mailboxes aren't really designed for sharing.
IMAP accounts are better for that. Since the sharing is at the server level
and not at the local level, two people can access the mailbox simultaneously
and don't have to coordinate who's turn it is to open Outlook.
 
John said:
Can't open the PST at the same time but you can definitely have
multiple Outlook Profiles accessing the same PST.
Click to expand...

Well, certainly, but that's really no different than two people using the
same profile on one PC. You still can have only one person at a time
accessing the data, and there are plenty of problems with trying to share
the same PST, not the least of which is that one of the people, at any rate,
will be accessing the PST by network, if the two people aren't using the
same PC. There are better ways to share the data that sharing the PST.
 
Diane Poremsky said:
the file that contains the downloaded messages index is
stored in the pst and linked to the specific profile.
Click to expand...

Yea, I skipped the mention of the Outlook version. For some versions, I
thought it was in the registry, but I know you've mentioned the above
before.
 
Maybe I'm not being clear. I have sales people using laptops. They are in and
out of the office. We have an external ip for mail and an internal ip addr.
No one is sharing a pst. We have an external profile and an internal profile.
both profiles are pointed to the same pst. Each user has only one pc. After
travelling and returning to the office, and using the internal profile, the
messages already rec'd are downloaded again, creating duplicate msgs in the
inbox. I'm trying to figure out how to make the duplicates not happen.
 
Mike B said:
Maybe I'm not being clear. I have sales people using laptops. They are in
and
out of the office. We have an external ip for mail and an internal ip
addr.
No one is sharing a pst. We have an external profile and an internal
profile.
both profiles are pointed to the same pst. Each user has only one pc.
After
travelling and returning to the office, and using the internal profile,
the
messages already rec'd are downloaded again, creating duplicate msgs in
the
inbox. I'm trying to figure out how to make the duplicates not happen.
Click to expand...

Set up a VPN for those out of the office so they can connect direct to the
"internal IP" (whatever you mean by that) then the separate profiles for
internal and external won't be necessary.....
 
Mike B said:
Maybe I'm not being clear. I have sales people using laptops. They
are in and out of the office. We have an external ip for mail and an
internal ip addr. No one is sharing a pst.
Click to expand...

Yet your very first sentence was:
I'm trying to setup two outlook profiles and would like to share the same
pst.
Click to expand...
Each user has only one pc. After
travelling and returning to the office, and using the internal profile,
the
messages already rec'd are downloaded again, creating duplicate msgs in
the
inbox. I'm trying to figure out how to make the duplicates not happen.
Click to expand...

I believe I coverd that. With two profiles, there's no way to prevent it,
given the conditions you've described.
 
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