Sharing Contacts between Outlook 2007 and Outlook 2003

  • Thread starter Thread starter Nick
  • Start date Start date
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Nick

Our company uses Exchange and a mixed group of Outlook 2003 and Outlook 2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003 user
they are unable to open the Contacts folder regardless of what permissions I
provide them (even Owner persmissions). They can see the folder but cannot
see the contacts. See KB:
http://support.microsoft.com/default.aspx/kb/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user can
view, add, modify etc.
 
Outlook 2003 users cannot take advantage of the easier sharing mechanism in
Outlook 2003. They will need to add your mailbox to their profile as a
secondary mailbox, as described in the KB article. And as the KB article
says, this means that you need to grant Folder Visible permission to the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in the
hierarchy between the Contacts folder and the subfolder. That's in addition
to the permissions you've already granted on the subfolder itself.
 
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick
 
Sorry, but I don't know what you mean by "a new root Contacts folder."

The procedure for adding a contacts folder to the address book is the same
for any such folder: On the folder's Properties dialog, switch to the
Outlook Address Book tab, and check the box there.

You're thinking about Sharepoint as a workaround for what?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54
 
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder that
is at the same level as the default Contacts folder..meaning not a sub-folder
of Contacts.

Thanks,

Nick


Diane Poremsky said:
Make the sharepoint library, link it to outlook. Copy (or move) the contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick
Click to expand...
Click to expand...
 
I don't see anything in Diane's suggestion about importing. Did you try her
solution -- link the folder, then copy or move the contacts into it? You
will need to do that from an Outlook 2007 machine, because Outlook 2003
can't create contacts in a Sharepoint proxy folder (which might negate it as
a solution for you).

And did you try the approach I suggested, which has been used for years, up
until Outlook 2007 made sharing easier?

And what about an Exchange public folder with appropriate permissions?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54
 
You need to link the folder and copy the contacts to the linked sharepoint
folder.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

Thanks,

Nick


Diane Poremsky said:
Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how
do I
"mark" it as my main Outlook Address Book. I guess it might be easier
to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any folders
in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default.aspx/kb/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of
user
can
view, add, modify etc.




.
Click to expand...
Click to expand...
Click to expand...
 
I appreciate all of this help. The Sharepoint Linked folder appears in
Outlook but it seems to be read only as I am unable to copy contacts into it.
I can only view what I have added to the Sharepoint Contacts folder from
within Sharepoint.

I will also try the other suggestions again.

Thanks,

Nick

Diane Poremsky said:
You need to link the folder and copy the contacts to the linked sharepoint
folder.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

Thanks,

Nick


Diane Poremsky said:
Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how
do I
"mark" it as my main Outlook Address Book. I guess it might be easier
to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any folders
in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default.aspx/kb/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of
user
can
view, add, modify etc.




.
Click to expand...
Click to expand...
Click to expand...
 
Are you trying it from Outlook 2007 or 2003? It is only read/write from
2007. Or your version of WSS is always read only. My version is read/write
in Outlook 2007 (but not in 2003) but I'm not sure which it is - I believe
it’s the newest publicly available.


--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
I appreciate all of this help. The Sharepoint Linked folder appears in
Outlook but it seems to be read only as I am unable to copy contacts into
it.
I can only view what I have added to the Sharepoint Contacts folder from
within Sharepoint.

I will also try the other suggestions again.

Thanks,

Nick

Diane Poremsky said:
You need to link the folder and copy the contacts to the linked
sharepoint
folder.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Nick said:
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

Thanks,

Nick


:

Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name,
how
do I
"mark" it as my main Outlook Address Book. I guess it might be
easier
to
move all of my contacts to another folder named "Other Contacts",
leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their
profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission
to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any
folders
in
the
hierarchy between the Contacts folder and the subfolder. That's
in
addition to the permissions you've already granted on the
subfolder
itself.


Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an
Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default.aspx/kb/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to
enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact
list
between
Outlook 2007 and Outlook 2003 users? A list where either type
of
user
can
view, add, modify etc.




.
Click to expand...
Click to expand...
Click to expand...
 
I was able to update a sharepoint contact list by importing the contact list from sharepoint into Outlook.
I used the folder view in outlook to open my contacts and select the ones I needed to add. Then I just did a "drag and drop" to move the selected contacts from outlook into the sharepoint contact folder.



Nick wrote:

Sharing Contacts between Outlook 2007 and Outlook 2003
24-Oct-09

Our company uses Exchange and a mixed group of Outlook 2003 and Outlook 2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003 user
they are unable to open the Contacts folder regardless of what permissions I
provide them (even Owner persmissions). They can see the folder but cannot
see the contacts. See KB:
http://support.microsoft.com/default.aspx/kb/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user can
view, add, modify etc.

Previous Posts In This Thread:

EggHeadCafe - Software Developer Portal of Choice
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I was able to update a sharepoint contact list by importing the contact list from sharepoint into Outlook.
I used the folder view in outlook to open my contacts and select the ones I needed to add. Then I just did a "drag and drop" to move the selected contacts from outlook into the sharepoint contact folder.



Nick wrote:

Sharing Contacts between Outlook 2007 and Outlook 2003
24-Oct-09

Our company uses Exchange and a mixed group of Outlook 2003 and Outlook 200
users

How can I share a Contacts folder that is not my main Contacts folder

If I create a subfolder and send a Share Invitation to an Outlook 2003 use
they are unable to open the Contacts folder regardless of what permissions
provide them (even Owner persmissions). They can see the folder but canno
see the contacts. See KB
http://support.microsoft.com/default.aspx/kb/237825/en-u

We followed the instructions to no avail

So then I tried to create a shared contacts folder in Windows Sharepoin
Services 2.0. Well, it seems that I am unable to import contact into WS
2.0. I can link to the contacts folder but I would have to enter all of th
contacts manually

So, my question is: What is the best way to share a contact list betwee
Outlook 2007 and Outlook 2003 users? A list where either type of user ca
view, add, modify etc.

Previous Posts In This Thread:

EggHeadCafe - Software Developer Portal of Choice
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