sharing contact/cal among profiles w/o exchange

  • Thread starter Thread starter Debbie Bane
  • Start date Start date
D

Debbie Bane

I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network, then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie
 
Your setup is unclear. Assuming you are only using one Outlook profile at a
time, just configure each profile to use the same Outlook Data File (PST
file).
 
Only one outlook profile is open at a time.
I am the only user for each of these profiles/e-mail
acctounts.

Each profile/e-mail address containing it's own .pst file
consist of either personal, business, research, or
education types of correspond..

Keeping them separate works and helps me organized.

I've imported contacts between between two of the
profiles but adding a contact to one means updating the
other (when I open it, if I remember or was it the other
was...).

Each Profile contains many many folders and sub-folders
of the inbox, opening them all as a personal folder would
generate a very long scroll bar.

Does this make sense?

So it would be optimal if they could all have everything
common except their inbox.

I guess the server thing is not the answer.

Just a thought, create a common.pst and sync with it on
start up, or sync is only for server environment?

Just another thought, create a common.pst and a macro to
copy from common.pst on start and paste on close (out
there? - think i read where macro cannot be done).

Thanks
Debbie


-----Original Message-----
Your setup is unclear. Assuming you are only using one Outlook profile at a
time, just configure each profile to use the same Outlook Data File (PST
file).

--
Russ Valentine
[MVP-Outlook]
I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network, then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie
Click to expand...


.
Click to expand...
 
Explain again the need for separate profiles and confirm your Outlook
version.

I don't understand why you need separate profiles to accomplish what you
want.
--
Russ Valentine
[MVP-Outlook]
Debbie Bane said:
Only one outlook profile is open at a time.
I am the only user for each of these profiles/e-mail
acctounts.

Each profile/e-mail address containing it's own .pst file
consist of either personal, business, research, or
education types of correspond..

Keeping them separate works and helps me organized.

I've imported contacts between between two of the
profiles but adding a contact to one means updating the
other (when I open it, if I remember or was it the other
was...).

Each Profile contains many many folders and sub-folders
of the inbox, opening them all as a personal folder would
generate a very long scroll bar.

Does this make sense?

So it would be optimal if they could all have everything
common except their inbox.

I guess the server thing is not the answer.

Just a thought, create a common.pst and sync with it on
start up, or sync is only for server environment?

Just another thought, create a common.pst and a macro to
copy from common.pst on start and paste on close (out
there? - think i read where macro cannot be done).

Thanks
Debbie


-----Original Message-----
Your setup is unclear. Assuming you are only using one Outlook profile at a
time, just configure each profile to use the same Outlook Data File (PST
file).

--
Russ Valentine
[MVP-Outlook]
I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network, then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie
Click to expand...


.
Click to expand...
Click to expand...
 
With separate profiles I can manage the large amounts of
email contained within each.

If all of the email accounts were under one profile,
separated by their own personal file it would be a huge
busy mess to work with.



-----Original Message-----
Explain again the need for separate profiles and confirm your Outlook
version.

I don't understand why you need separate profiles to accomplish what you
want.
--
Russ Valentine
[MVP-Outlook]
Only one outlook profile is open at a time.
I am the only user for each of these profiles/e-mail
acctounts.

Each profile/e-mail address containing it's own .pst file
consist of either personal, business, research, or
education types of correspond..

Keeping them separate works and helps me organized.

I've imported contacts between between two of the
profiles but adding a contact to one means updating the
other (when I open it, if I remember or was it the other
was...).

Each Profile contains many many folders and sub-folders
of the inbox, opening them all as a personal folder would
generate a very long scroll bar.

Does this make sense?

So it would be optimal if they could all have everything
common except their inbox.

I guess the server thing is not the answer.

Just a thought, create a common.pst and sync with it on
start up, or sync is only for server environment?

Just another thought, create a common.pst and a macro to
copy from common.pst on start and paste on close (out
there? - think i read where macro cannot be done).

Thanks
Debbie


-----Original Message-----
Your setup is unclear. Assuming you are only using one Outlook profile at a
time, just configure each profile to use the same Outlook Data File (PST
file).

--
Russ Valentine
[MVP-Outlook]
I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network, then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie


.
Click to expand...
Click to expand...


.
Click to expand...
 
I am using Office XP
-----Original Message-----
Explain again the need for separate profiles and confirm your Outlook
version.

I don't understand why you need separate profiles to accomplish what you
want.
--
Russ Valentine
[MVP-Outlook]
Only one outlook profile is open at a time.
I am the only user for each of these profiles/e-mail
acctounts.

Each profile/e-mail address containing it's own .pst file
consist of either personal, business, research, or
education types of correspond..

Keeping them separate works and helps me organized.

I've imported contacts between between two of the
profiles but adding a contact to one means updating the
other (when I open it, if I remember or was it the other
was...).

Each Profile contains many many folders and sub-folders
of the inbox, opening them all as a personal folder would
generate a very long scroll bar.

Does this make sense?

So it would be optimal if they could all have everything
common except their inbox.

I guess the server thing is not the answer.

Just a thought, create a common.pst and sync with it on
start up, or sync is only for server environment?

Just another thought, create a common.pst and a macro to
copy from common.pst on start and paste on close (out
there? - think i read where macro cannot be done).

Thanks
Debbie


-----Original Message-----
Your setup is unclear. Assuming you are only using one Outlook profile at a
time, just configure each profile to use the same Outlook Data File (PST
file).

--
Russ Valentine
[MVP-Outlook]
I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network, then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie


.
Click to expand...
Click to expand...


.
Click to expand...
 
Not a reason for separate profiles. You expect your data to exceed 2 GB?
--
Russ Valentine
[MVP-Outlook]
With separate profiles I can manage the large amounts of
email contained within each.

If all of the email accounts were under one profile,
separated by their own personal file it would be a huge
busy mess to work with.



-----Original Message-----
Explain again the need for separate profiles and confirm your Outlook
version.

I don't understand why you need separate profiles to accomplish what you
want.
--
Russ Valentine
[MVP-Outlook]
Only one outlook profile is open at a time.
I am the only user for each of these profiles/e-mail
acctounts.

Each profile/e-mail address containing it's own .pst file
consist of either personal, business, research, or
education types of correspond..

Keeping them separate works and helps me organized.

I've imported contacts between between two of the
profiles but adding a contact to one means updating the
other (when I open it, if I remember or was it the other
was...).

Each Profile contains many many folders and sub-folders
of the inbox, opening them all as a personal folder would
generate a very long scroll bar.

Does this make sense?

So it would be optimal if they could all have everything
common except their inbox.

I guess the server thing is not the answer.

Just a thought, create a common.pst and sync with it on
start up, or sync is only for server environment?

Just another thought, create a common.pst and a macro to
copy from common.pst on start and paste on close (out
there? - think i read where macro cannot be done).

Thanks
Debbie



-----Original Message-----
Your setup is unclear. Assuming you are only using one
Outlook profile at a
time, just configure each profile to use the same
Outlook Data File (PST
file).

--
Russ Valentine
[MVP-Outlook]
"Debbie Bane" <[email protected]>
wrote in message
I have 5 mail profiles. I want them to share common
contacts/calendar/task and notes files whithout
importing
or exporting each time I open them. I am seeing in some
of the searches I might need Exchange. Is exchange free
or on the Office XP cd?

Future tasks will be to do this on my Home Network,
then
to move my secondary/home networked computer 20 miles
away to a new business and communicate fully between
the
two computers and again share these files.

One thing at a time I suppose.
Within one computer - how can I share the files
without,
if possible withing outlook without having to
import/export.

Thank You.
Debbie


.
Click to expand...


.
Click to expand...
Click to expand...
 
Russ Valentine said:
Not a reason for separate profiles. You expect your data to exceed 2 GB?
Click to expand...

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working, I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts only, and delivers mail into the PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, when I do File | New | Contact, it creates the contact in the
primary contacts folder of the mail delivery file. (In the OST file
when using the 'Work' profile. This in spite of the fact that
 
[Oops, sorry, pressed send prematurely on the other one...]

Russ Valentine said:
Not a reason for separate profiles. You expect your data to exceed 2 GB?
Click to expand...

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working, I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts only, and delivers mail into the PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, sometimes (not always) when I do File | New | Contact, it
creates the contact in the primary contacts folder of the mail
delivery file. (In the OST file when using the 'Work' profile.) This in
spite of the fact that 'Save personal contacts in' in the Address Book
options is set as the contacts folder in the PST file.

Does this make it any easier to solicit advice for how to share a
contacts folder between profiles, or OST/PST files on the same
machine, rather?

Wessel
 
[Oops, sorry, pressed send prematurely on the other one...]

Russ Valentine said:
Not a reason for separate profiles. You expect your data to exceed 2 GB?
Click to expand...

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working. I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts, and which is set to deliver mail into the single PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, when I do File | New | Contact, it creates the contact in the
primary contacts folder of the mail delivery file. (In the OST file
when using the 'Work' profile. This in spite of the fact that 'Save
personal contacts in' in the Address Book options is set as the
contacts folder in the PST file.

Does this make it any easier to solicit advice on the problem of
sharing contacts amongst OST/PST files on the same machine, and
therefore potentially also among profiles?

Wessel
 
This is a completely different issue. Once you throw Exchange into the mix,
you need to be discussing with your Exchange admin whether he even wants you
running against the mailbox with a PST in your profile. Many don't.
--
Russ Valentine
[MVP-Outlook]
Wessel du Preez said:
[Oops, sorry, pressed send prematurely on the other one...]

Russ Valentine said:
Not a reason for separate profiles. You expect your data to exceed 2 GB?
Click to expand...

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working. I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts, and which is set to deliver mail into the single PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, when I do File | New | Contact, it creates the contact in the
primary contacts folder of the mail delivery file. (In the OST file
when using the 'Work' profile. This in spite of the fact that 'Save
personal contacts in' in the Address Book options is set as the
contacts folder in the PST file.

Does this make it any easier to solicit advice on the problem of
sharing contacts amongst OST/PST files on the same machine, and
therefore potentially also among profiles?

Wessel
Click to expand...
 
Assuming there may in future or elsewehere be admins that don't want
this, is there a way without (or with cheap, good and small) software other
than Outlook to sync two folders in different files (PST and/or OST)?
The main reason I load the PST is for the contacts folder. I have
looked around on Slipstick and much of the 3rd party synchronisation
is not suitable and/or not very 'good' (in my view) either.

Russ Valentine said:
This is a completely different issue. Once you throw Exchange into the mix,
you need to be discussing with your Exchange admin whether he even wants you
running against the mailbox with a PST in your profile. Many don't.
--
Russ Valentine
[MVP-Outlook]
Wessel du Preez said:
[Oops, sorry, pressed send prematurely on the other one...]

Russ Valentine said:
Not a reason for separate profiles. You expect your data to exceed 2 GB?
Click to expand...

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working. I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts, and which is set to deliver mail into the single PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, when I do File | New | Contact, it creates the contact in the
primary contacts folder of the mail delivery file. (In the OST file
when using the 'Work' profile. This in spite of the fact that 'Save
personal contacts in' in the Address Book options is set as the
contacts folder in the PST file.

Does this make it any easier to solicit advice on the problem of
sharing contacts amongst OST/PST files on the same machine, and
therefore potentially also among profiles?

Wessel
Click to expand...
Click to expand...
 
Not that I know of. Those pages at Slipstick reference the only methods I
know.
--
Russ Valentine
[MVP-Outlook]
Wessel du Preez said:
Assuming there may in future or elsewehere be admins that don't want
this, is there a way without (or with cheap, good and small) software other
than Outlook to sync two folders in different files (PST and/or OST)?
The main reason I load the PST is for the contacts folder. I have
looked around on Slipstick and much of the 3rd party synchronisation
is not suitable and/or not very 'good' (in my view) either.

Russ Valentine said:
This is a completely different issue. Once you throw Exchange into the mix,
you need to be discussing with your Exchange admin whether he even wants you
running against the mailbox with a PST in your profile. Many don't.
--
Russ Valentine
[MVP-Outlook]
Wessel du Preez said:
[Oops, sorry, pressed send prematurely on the other one...]


Not a reason for separate profiles. You expect your data to exceed 2 GB?

Perhaps I can help clarify, as I have the same requirement, from what
I understand.

Setup

On my notebook PC with Outlook 2003 I have an Exchange account (for
work) which syncs to an OST file on the notebook, and several POP3 and
IMAP accounts which downloads mail into a single PST file.

I use a 'Work' profile to load the Exchange account (as primary store)
and the personal PST file for reference while working. I don't need to
download mail into the file while in this profile.

I also use a 'Personal' profile which only loads the POP3 and IMAP
accounts, and which is set to deliver mail into the single PST file.

I also sync calendar, contacts and tasks with a Palm Vx using Intellisync.

Requirement

I want to have a single contacts folder that is available when working
in both profiles, and which is recognised by Outlook and add-ins as
the primary personal contacts folder. Currently, I use a contacts
folder in the PST file for that, and the default contacts folder on
the Exchange account (in the OST file) is empty. This almost works:
Intellisync can be configured to sync any chosen
task/contacts/calendar folder with the PDA and the Outlook address
book contact folders can be sorted in which order to search, and in
which to save.

However, not all applications pay attention to this: The software that
comes with CSR Bluetooth modules has a very useful function which'send
contact's detail to a Bluetooth mobile phone, BUT it only works if the
said contact is in the primary contacts folder of the mail delivery
file.

Also, when I do File | New | Contact, it creates the contact in the
primary contacts folder of the mail delivery file. (In the OST file
when using the 'Work' profile. This in spite of the fact that 'Save
personal contacts in' in the Address Book options is set as the
contacts folder in the PST file.

Does this make it any easier to solicit advice on the problem of
sharing contacts amongst OST/PST files on the same machine, and
therefore potentially also among profiles?

Wessel
Click to expand...
Click to expand...
Click to expand...
 
Russ Valentine said:
Not that I know of. Those pages at Slipstick reference the only methods I
know.
Click to expand...

Thanks for confirming what I suspected - I will keep watching
Slipstick and try some more software.
 
A simpler and less costly solution you might try rather
than getting all involved is to check into
www.gotomypc.com This is a service that allows you to
access a computer from different locations. Just thought I
would suggest this.
 
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