Sharing Address Books Merged into Outlook 2007 from Groupwise

  • Thread starter Thread starter Sarah G.
  • Start date Start date
S

Sarah G.

We recently migrated our e-mail system from Novell Groupwise to Outlook 2007
using an Exchange server, and I have two problems regarding shared contacts.

1) I can see the shared address books in my Contacts listed under People's
Contacts, but they do not appear in the Address Book. I also cannot view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot send
send an e-mail to the group. The only way I can even send an e-mail to the
contacts in the shared lists is to right click on the name and go to Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions and
then somehow send the shared contacts to my contacts before this will work?
 
The shared contacts are in other people's mailboxes? If you could put them
in public folders you can make them address lists which will be selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



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We are having the same problem listed in #1 above. Same background as far as migration goes.

Someone has shared a personal address book with me (not the "contacts" book). This shared address book shows in my list of address books. There are several mail groups/distribution lists in there. However, when I compose an email, I cannot use the address selector to select addresses/groups from this shared book. I only have access to the "Contacts" book, and any other book I personally created. Anything shared with me does not show.

In our organization, we do a lot of address book sharing, and this is critical to us. I know I can navigate to the shared address book, and create a new email to a group by right-clicking the group name. However, what if I needed to also include a 2nd group on that same email? We need access to these shared address books when using the address selector which is invoked by clicking the "To" button inside of a new email. Thanks in advance.
Brian
 
Task trying to perform: Forward an Outlook distribution List to another
employee.
While in an already built distribution list in Outlook, I normally
could select Actions, Foward, and type in the email address of the person I
wish to forward it to. For some reason it didn't work today. The 2 other
employees that forwarded a DL to me, it worked.

Lynn Schlosser

Diane Poremsky said:
The shared contacts are in other people's mailboxes? If you could put them
in public folders you can make them address lists which will be selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Sarah G. said:
We recently migrated our e-mail system from Novell Groupwise to Outlook
2007
using an Exchange server, and I have two problems regarding shared
contacts.

1) I can see the shared address books in my Contacts listed under People's
Contacts, but they do not appear in the Address Book. I also cannot view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot
send
send an e-mail to the group. The only way I can even send an e-mail to
the
contacts in the shared lists is to right click on the name and go to
Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions and
then somehow send the shared contacts to my contacts before this will
work?
Click to expand...
Click to expand...
 
(Has nothing to do with this thread)
Correct method: Insert DL as an Outlook Item in a message.
--
Russ Valentine
[MVP-Outlook]
Lynner said:
Task trying to perform: Forward an Outlook distribution List to another
employee.
While in an already built distribution list in Outlook, I normally
could select Actions, Foward, and type in the email address of the person
I
wish to forward it to. For some reason it didn't work today. The 2 other
employees that forwarded a DL to me, it worked.

Lynn Schlosser

Diane Poremsky said:
The shared contacts are in other people's mailboxes? If you could put
them
in public folders you can make them address lists which will be
selectable
using the To button.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Sarah G. said:
We recently migrated our e-mail system from Novell Groupwise to Outlook
2007
using an Exchange server, and I have two problems regarding shared
contacts.

1) I can see the shared address books in my Contacts listed under
People's
Contacts, but they do not appear in the Address Book. I also cannot
view
those shared contacts when I create a new e-mail and hit the To button.

2) There are distribution groups in these shared contacts, and I cannot
send
send an e-mail to the group. The only way I can even send an e-mail to
the
contacts in the shared lists is to right click on the name and go to
Create,
New Message to Contact. This only works for individuals.

Is this a permissions issue? Will I have to get editorial permissions
and
then somehow send the shared contacts to my contacts before this will
work?
Click to expand...
Click to expand...
Click to expand...
 
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