Shared Contact List

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Hi,

I have a manager that has his PA maintain a contact list that she shares
with him. However when the manager types an email it doesnt look into that
contact list to resolve the user....

Normally if you create another contact list you can right click on it and
publish it to the search order in your address book but I cant see how this
can be done with a shared contact list.

Any help is greately appreciated!
Mathew
 
The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own, and start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.
 
Thanks for the information Sue....

And to confirm, by adding it in this process it will allow the "shared
contact" to be included in the search order for when new mail messages are
created?

Regards,
Mathew
 
Yes. It will act exactly as any other address list in the address book.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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