Server rule that ultimately deletes a message?

  • Thread starter Thread starter DC
  • Start date Start date
D

DC

Hi,

I am trying to establish an exchange server rule that wipes messages
that meet a certain criteria, without moving them to a folder or
retaining them anywhere. I receive some unwanted large messages from
time to time and when I am on vacation they fill up my exchange
account until my quota is reached and the server returns rejects new
mails. I was only able to install a "client only" rule for wiping
messages, which does not help when I am away from my outlook.

TIA for any hint on this,

Regards
DC
 
DC said:
I am trying to establish an exchange server rule that wipes messages
that meet a certain criteria, without moving them to a folder or
retaining them anywhere.
Click to expand...

Both the "delete it" and "permanently delete it" actions will perform this
function on the server with no need to have Outlook running. Why do you
believe this won't work?
 
Both the "delete it" and "permanently delete it" actions will perform this
function on the server with no need to have Outlook running. Why do you
believe this won't work?
Click to expand...

Thanks, Brian. Maybe this depends on some exchange server settings. I
tried to establish a rule that permanently deletes messages from a
certain sender (I also tried to make it dependent from message size).
Outlook 2003 declares this to be a client-only rule. I tried this with
an exchange server at my ISP and with our company exchange server. No
luck.

Regards
DC
 
DC said:
Thanks, Brian. Maybe this depends on some exchange server settings. I
tried to establish a rule that permanently deletes messages from a
certain sender (I also tried to make it dependent from message size).
Outlook 2003 declares this to be a client-only rule. I tried this with
an exchange server at my ISP and with our company exchange server. No
luck.
Click to expand...

Where is the "certain sender" contact data kept, in your Exchange mailbox or
in a PST? If the former, it should work, since the contact can be found
server-side, but if the latter, then it's no wonder it gets flagged
client-only.
 
Where is the "certain sender" contact data kept, in your Exchange mailbox or
in a PST? If the former, it should work, since the contact can be found
server-side, but if the latter, then it's no wonder it gets flagged
client-only.
Click to expand...

Hi Brian,

I have used contacts stored in exchange server. I have also tried
"with an attachment" and other conditions, that exchange server is
aware of. To no avail, it's always forced to be a client rule.

Regards
DC
 
Hi Brian,

I have used contacts stored in exchange server. I have also tried
"with an attachment" and other conditions, that exchange server is
aware of. To no avail, it's always forced to be a client rule.

Regards
DC
Click to expand...

Alternatively, maybe I can redirect those mails to sort of a "nil:"
mailbox (I don't know how to install one though)? Optimally, for some
mails I would like to autorespond that the mail did not reach it's
destination because it was flagged as spam. That mail would contain a
temporary email address (grphically) which is not spam filtered, so
legitimate senders can resend the message to that address. This is
probably just a dream with the limited server rule capacity I have
experienced.
 
DC said:
I have used contacts stored in exchange server. I have also tried
"with an attachment" and other conditions, that exchange server is
aware of. To no avail, it's always forced to be a client rule.
Click to expand...

Give the exact definition of a rule that shows as client only, masking any
real addresses, of course.
 
Give the exact definition of a rule that shows as client only, masking any
real addresses, of course.
Click to expand...

I have to translate this, so it is not the exact text that will appear
in an English installation:

"After reception of a message
with an attachment
delete it permanently
and do not apply further rules"

"no further rules" is automatically checked (and forced) when I choose
"delete permanently" as a rule. Immediatly Outlook demands this to be
a client only rule.

Regards
DC
 
DC said:
"After reception of a message
with an attachment
delete it permanently
and do not apply further rules"

"no further rules" is automatically checked (and forced) when I choose
"delete permanently" as a rule. Immediatly Outlook demands this to be
a client only rule.
Click to expand...

I was sure I tried this, but you're correct. Using "delete it permanently"
does make the rule client-side (although I can't imagine why). Why not just
use "delete it", then?
 
I was sure I tried this, but you're correct. Using "delete it permanently"
does make the rule client-side (although I can't imagine why). Why not just
use "delete it", then?
Click to expand...

The problem with "delete it" is that deleted messages will still
occupy storage of the exchange account until the folder has been
emptied manually. It happened to me twice (while I was on a vacation)
that such deleted mails made me reach my quota and further mails were
rejected by the exchange server.

If there was a method to automatically empty at folder at certain
intervals, that would help me, too. But I cannot change any exchange
server settings since the server is hosted by my ISP.

Regards
DC
 
DC said:
The problem with "delete it" is that deleted messages will still
occupy storage of the exchange account until the folder has been
emptied manually. It happened to me twice (while I was on a vacation)
that such deleted mails made me reach my quota and further mails were
rejected by the exchange server.
Click to expand...

Exchange where I work is set up so that you can always _receive_ mail, even
if you're over quota. You just can't send any mail until the overage has
been addressed. I thought that was the normal arrangement.
If there was a method to automatically empty at folder at certain
intervals, that would help me, too. But I cannot change any exchange
server settings since the server is hosted by my ISP.
Click to expand...

I could suggest enabling autoarchiving on the folder and have it delete
everything older than, say, two days, but that would require that Outlook be
running just like the rule would. You could also have Outlook empty the
folder when it closes, but that won't help during an absence either. I
guess I don't have any good ideas. Sorry.
 
Exchange where I work is set up so that you can always _receive_ mail, even
if you're over quota. You just can't send any mail until the overage has
been addressed. I thought that was the normal arrangement.


I could suggest enabling autoarchiving on the folder and have it delete
everything older than, say, two days, but that would require that Outlook be
running just like the rule would. You could also have Outlook empty the
folder when it closes, but that won't help during an absence either. I
guess I don't have any good ideas. Sorry.
Click to expand...

Thank you for your ideas anyway, Brian! I think there is too much
"client only" bogus which will hopefully disappear in a version to
come. Another example is that I whish to move all messages that
another provider marked with [spam] in the about field to the junk
mail folder except for the mails that came from somebody in my
contacts (stored on the exchange server). Why this is a client only
rule also remains a mystery to me (it would be a very useful rule I
think).

Regards
DC
 
I too would like to see this functionality. It is really frustrating that
there is no way to do this with out having outlook running.

DC said:
Exchange where I work is set up so that you can always _receive_ mail, even
if you're over quota. You just can't send any mail until the overage has
been addressed. I thought that was the normal arrangement.


I could suggest enabling autoarchiving on the folder and have it delete
everything older than, say, two days, but that would require that Outlook be
running just like the rule would. You could also have Outlook empty the
folder when it closes, but that won't help during an absence either. I
guess I don't have any good ideas. Sorry.
Click to expand...

Thank you for your ideas anyway, Brian! I think there is too much
"client only" bogus which will hopefully disappear in a version to
come. Another example is that I whish to move all messages that
another provider marked with [spam] in the about field to the junk
mail folder except for the mails that came from somebody in my
contacts (stored on the exchange server). Why this is a client only
rule also remains a mystery to me (it would be a very useful rule I
think).

Regards
DC
Click to expand...
 
I too would like to see this functionality. It is really frustrating that
there is no way to do this with out having outlook running.



Thank you for your ideas anyway, Brian! I think there is too much
"client only" bogus which will hopefully disappear in a version to
come. Another example is that I whish to move all messages that
another provider marked with [spam] in the about field to the junk
mail folder except for the mails that came from somebody in my
contacts (stored on the exchange server). Why this is a client only
rule also remains a mystery to me (it would be a very useful rule I
think).
Click to expand...
Regards
DC- Zitierten Text ausblenden -
Click to expand...

- Zitierten Text anzeigen -
Click to expand...

Does someone know if this has been improved with Exchange Server 2007?

Regards
DC
 
Exchange has nothing to do with Outlook or how its rules operate.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, DC asked:

|| I too would like to see this functionality. It is really
|| frustrating that there is no way to do this with out having outlook
|| running.
||
||
||
|| "DC" wrote:
||||| The problem with "delete it" is that deleted messages will still
||||| occupy storage of the exchange account until the folder has been
||||| emptied manually. It happened to me twice (while I was on a
||||| vacation) that such deleted mails made me reach my quota and
||||| further mails were rejected by the exchange server.
||
|||| Exchange where I work is set up so that you can always _receive_
|||| mail, even if you're over quota. You just can't send any mail
|||| until the overage has been addressed. I thought that was the
|||| normal arrangement.
||
||||| If there was a method to automatically empty at folder at certain
||||| intervals, that would help me, too. But I cannot change any
||||| exchange server settings since the server is hosted by my ISP.
||
|||| I could suggest enabling autoarchiving on the folder and have it
|||| delete everything older than, say, two days, but that would
|||| require that Outlook be running just like the rule would. You
|||| could also have Outlook empty the folder when it closes, but that
|||| won't help during an absence either. I guess I don't have any
|||| good ideas. Sorry. --
|||| Brian Tillman
||
||| Thank you for your ideas anyway, Brian! I think there is too much
||| "client only" bogus which will hopefully disappear in a version to
||| come. Another example is that I whish to move all messages that
||| another provider marked with [spam] in the about field to the junk
||| mail folder except for the mails that came from somebody in my
||| contacts (stored on the exchange server). Why this is a client only
||| rule also remains a mystery to me (it would be a very useful rule I
||| think).
||
||| Regards
||| DC- Zitierten Text ausblenden -
||
|| - Zitierten Text anzeigen -
|
| Does someone know if this has been improved with Exchange Server 2007?
|
| Regards
| DC
 
Exchange has nothing to do with Outlook or how its rules operate.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, DC asked:

|| I too would like to see this functionality. It is really
|| frustrating that there is no way to do this with out having outlook
|| running.
||
||
|||| "DC" wrote:


||||| The problem with "delete it" is that deleted messages will still
||||| occupy storage of the exchange account until the folder has been
||||| emptied manually. It happened to me twice (while I was on a
||||| vacation) that such deleted mails made me reach my quota and
||||| further mails were rejected by the exchange server.
||
|||| Exchange where I work is set up so that you can always _receive_
|||| mail, even if you're over quota. You just can't send any mail
|||| until the overage has been addressed. I thought that was the
|||| normal arrangement.
||
||||| If there was a method to automatically empty at folder at certain
||||| intervals, that would help me, too. But I cannot change any
||||| exchange server settings since the server is hosted by my ISP.
||
|||| I could suggest enabling autoarchiving on the folder and have it
|||| delete everything older than, say, two days, but that would
|||| require that Outlook be running just like the rule would. You
|||| could also have Outlook empty the folder when it closes, but that
|||| won't help during an absence either. I guess I don't have any
|||| good ideas. Sorry. --
|||| Brian Tillman
||
||| Thank you for your ideas anyway, Brian! I think there is too much
||| "client only" bogus which will hopefully disappear in a version to
||| come. Another example is that I whish to move all messages that
||| another provider marked with [spam] in the about field to the junk
||| mail folder except for the mails that came from somebody in my
||| contacts (stored on the exchange server). Why this is a client only
||| rule also remains a mystery to me (it would be a very useful rule I
||| think).
||
||| Regards
||| DC- Zitierten Text ausblenden -
||
|| - Zitierten Text anzeigen -
|
| Does someone know if this has been improved with Exchange Server 2007?
|
| Regards
| DC
Click to expand...

I was referring to the possibility that Exchange 2007 is able to

- permanently delete certain messages (before even giving a client a
chance to download it)
- bind rules to the address book ("permanently delete messages marked
with '[spam]' unless the sender is in address book xy")

This server rule would make my life easier.

Regards
DC
 
DC said:
I was referring to the possibility that Exchange 2007 is able to

- permanently delete certain messages (before even giving a client a
chance to download it)
Click to expand...

"Permanently delete it" is a client-only action. The server can't perform
this action. If the action were "delete it", then it could be a server
rule.
- bind rules to the address book ("permanently delete messages marked
with '[spam]' unless the sender is in address book xy")
Click to expand...

Again, "permanently delete it" is a client-only action, and the condition
"except if the sender is in the specified address book" is client-side as
well.
 
DC said:
I was referring to the possibility that Exchange 2007 is able to
Click to expand...
- permanently delete certain messages (before even giving a client a
chance to download it)
Click to expand...

"Permanently delete it" is a client-only action. The server can't perform
this action. If the action were "delete it", then it could be a server
rule.
- bind rules to the address book ("permanently delete messages marked
with '[spam]' unless the sender is in address book xy")
Click to expand...

Again, "permanently delete it" is a client-only action, and the condition
"except if the sender is in the specified address book" is client-side as
well.
Click to expand...

Hi Brian, yes I know these are client actions and my question is if
there are maybe new server based rules which are equivalents to these
actions.

Regards
DC
 
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