sending to most recent sent email address

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Guest

I was told that outlook was able to retrieve the last 120 or most recent
emails addresses that have been used in the last few months, etc.

thanks.
 
bwychopen said:
I was told that outlook was able to retrieve the last 120 or most
recent emails addresses that have been used in the last few months,
Click to expand...

What I believe what your referencing is the autocompletion cache that exists
in Outlook 2002 and 2003. It's controlled by the "Suggest names while
completing To, Cc, and Bcc fields" checkbox on Tools>Options>E-mail
Options>Advanced E-mail Options.

Each time you enter an address in any of the recipient fields and then cause
Outlook to resolve that address, either with CTRL-K, the "Check Names"
button, or by tabbing out of the field (you can tell an address has been
resolved when it becomes underlined with a solid line), if you've enabled
the option described above, Outlook places that address in a file whose name
matches your mail profile name and whose extension is ".NK2". This file is
located in the (usually hidden) folder %AppData%\Microsoft\Outlook. This
file can hold up to 1,000 addresses, but it's not human-readable. You have
some control over its contents when you're entering an address and Outlook
presents a list of suggestions from that file. If you wish to remove an
entry, you can use the arrow keys to navigate to the unwanted entry and then
press Delete. To fully control the contents of the file, you need a third
party tool. Visit this site:
http://www.ingressor.com/ingressor_products.htm .
 
hello brian - thankk you. I will move forward and see if I can accomplish my
task. I am moving my email to gmail and do not have a complete contact or
address book. So if I can retrieve addresses from older messages sent that
would be very helpful.

Regards,
Barbara
 
bwychopen said:
hello brian - thankk you. I will move forward and see if I can
accomplish my task. I am moving my email to gmail and do not have a
complete contact or address book. So if I can retrieve addresses
from older messages sent that would be very helpful.
Click to expand...

The Ingressor tool I mentioned can certainly be used to populate your
Contacts folder with the contents of the autocompletion cache, if that's
your goal.
 
hello brian. there are a couple of issues happening with the outlook
account. First off if an name, email address is added to the address book it
does not show up in the contact list all the time. If it does show up when
you send a new email and want to address it to the new input. It does not
show up in the list of name suggestions. However, if you check the address
or contact items it will be in both.
I have tried different scenarios but not able to determine if I am the
problem and not the software.

So to determine if my contacts are uptodate I would like to see all the
address I have sent out to ... and to that end send out an email to all my
clients regarding upcoming promotion.

Thanks
Barbara
 
bwychopen said:
hello brian. there are a couple of issues happening with the outlook
account. First off if an name, email address is added to the address
book it does not show up in the contact list all the time.
Click to expand...

You don't add addresses via the address book interface. You add them in the
Contacts folder. As long as they have an electronic address (either e-mail
or fax number), they'll also appear in the address book.
If it does show up when you send a new email and want to address it to the
new input. It does not show up in the list of name suggestions.
Click to expand...

Only addresses that have been previously resolved show up in the suggestion
list. It is not tied to your contacts in any way.
So to determine if my contacts are uptodate I would like to see all
the address I have sent out to ... and to that end send out an email
to all my clients regarding upcoming promotion.
Click to expand...

The Ingressor tool can make a list of the names in the autocompletion cache.
There's no other way, since it is not a human-readable file. Remember,
though, that the cache stores at most 1,000 addresses and that its contents
are addresses, not contacts.
 
thank you for all your help

Brian Tillman said:
You don't add addresses via the address book interface. You add them in the
Contacts folder. As long as they have an electronic address (either e-mail
or fax number), they'll also appear in the address book.


Only addresses that have been previously resolved show up in the suggestion
list. It is not tied to your contacts in any way.


The Ingressor tool can make a list of the names in the autocompletion cache.
There's no other way, since it is not a human-readable file. Remember,
though, that the cache stores at most 1,000 addresses and that its contents
are addresses, not contacts.
Click to expand...
 
aksaks said:
Ingressor might be a good product, but I wouldn't know because their
customer service is TERRIBLE and rude.
Click to expand...

If all your addresses are Internet addresses and the manipulations you wish
to make on the NK2 file are relatively limited, this free tool may prove
helpful: http://www.nk2.info/
 
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