Send to Word; embed without link

  • Thread starter Thread starter Julie
  • Start date Start date
J

Julie

I tried sending my slides and text in the notes section
to WORD using the File:Send To command. I did not choose
to link to the original powerpoint presentation.

It worked, but the Word document was 40 MB!

I tried this option as time saver, but the document is
unweildy & I'm thinking there's stuff there in the
background somehow that I don't need.

(Documents that I made the laborious way (copying &
pasting the slides into a word document that already had
the text were only about 5mb.

Are there any options or techniques I can use to make the
file size smaller when using the send to command?

Thanks!
 
The best way to get both a reasonably sized and reasonable looking document
from Send to Word is to send it linked. Then, when you are over in Word, do
an Edit--> Links and remove all the links. This way, you will have all the
PowerPoint content without all the overhead.

--
Kathryn Jacobs, Microsoft MVP PowerPoint
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I used the Edit, Links, Break links command & got it down
to 15 MB. Is that what you meant by remove links?

Thanks!
 
Size 140 slides in PowerPoint (4.2 Megs) ==>
Send to Word Linked (265 Megs !!) ==>
Break Links (68 Megs) ==>
Compress Pictures (no change)

Takes about 12 Minutes to build the Word file.
 
Size 140 slides in PowerPoint (4.2 Megs) ==>
Send to Word Linked (265 Megs !!) ==>
Break Links (68 Megs) ==>
Compress Pictures (no change)

Takes about 12 Minutes to build the Word file.
Click to expand...

I spent some time on this a couple years ago, and your results mirror mine,
Bill. My best guess is that compressed images (jpgs, specifically) inserted
into slides end up at their bitmap equivalent size in Word.

There's probably a way to automate the export of slides as separate PNGs,
properly import them into Word tables, then copy over the notes. Maybe that
would give Word files that approximate the Ppt file sizes, or at least only
eight times larger. :-P

-John O
 
I spent some time on this a couple years ago, and your results mirror mine,
Bill. My best guess is that compressed images (jpgs, specifically) inserted
into slides end up at their bitmap equivalent size in Word.
Click to expand...

Ondamoney. They're OLE objects; OLE objects include a WMF picture of the
content; WMF can include raster images, but only in uncompressed BMP format.

QED?
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]
[TOP ISSUE - Are you having difficulty opening presentations in PPT 2003
that you just created in PPT 2003? -
http://support.microsoft.com/?id=329820]

Hello,

PowerPoint and Word do not provide the level of integration that you are
looking for through the Send to Microsoft Word feature. To get that kind of
end result you are looking for you would have to write your own solution
(e.g. VBA) or find some 3rd party solution already developed.

If you (or anyone else reading this message) thinks that is important for
PowerPoint and Word to provide better support for support for consuming,
viewing and/or interacting with each others content and documents (without
having to resort to VBA or add-ins), don't forget to send your feedback (in
YOUR OWN WORDS, please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

It's VERY important that, for EACH wish, you describe in detail, WHY it is
important TO YOU that your product suggestion be implemented. A good wish
submssion includes WHAT scenario, work-flow, or end-result is blocked by
not having a specific feature, HOW MUCH time and effort ($$$) is spent
working around a specific limitation of the current product, etc. Remember
that Microsoft receives THOUSANDS of product suggestions every day and we
read each one but, in any given product development cycle, there are ONLY
sufficient resources to address the ones that are MOST IMPORTANT to our
customers so take the extra time to state your case as CLEARLY and
COMPLETELY as possible so that we can FEEL YOUR PAIN.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

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