"Send a link to" option for a file

  • Thread starter Thread starter Bill Le May
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Bill Le May

We are doing a number of different things to discourage people from sending
email large attachments, especially in-house where the files are already
sitting on a network share which the sender and recipient(s) can see. I
would like to find a way to send a link to the file with as few clicks as
possible. Also, it should be very much like sending an email, replacing the
attachment with a hyperlink.

Some ideas:
A right-click option that says "Copy full path". Then they start an email
and paste the path into the message.
A right-click option that says "Send link to > Email recipient", which does
the above.

I have created an Outlook Custom form for use with sending file links to
people outside our domain, which works fine, but still requires extra steps.
It also has to copy the file(s) to a server visible to the outside (using
WebDAV).

I acknowledge that it's not that difficult to do manually, but if I can get
it to the same number of keystrokes as sending an attachment, all objections
can be dismissed. And my long-term email archives will no longer require a
building addition. : )

Thanks,

Bill Le May
 
A right-click option that says "Send link to > Email recipient", which
does the above.
Click to expand...

Another option is to add a link (to a script) in the Send To folder and name
it as "Mail Recipient (Link)". Selecting this option should launch the mail
client with subject and body fields filled in. I'll publish one shortly.

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Ramesh said:
Hi Bill,

Does this help?

Add "Copy as Path" option to the context menu in Windows XP:
http://www.winhelponline.com/blog/add-copy-as-path-option-to-the-context-menu-in-windows-xp/

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Bill Le May said:
We are doing a number of different things to discourage people from
sending email large attachments, especially in-house where the files are
already sitting on a network share which the sender and recipient(s) can
see. I would like to find a way to send a link to the file with as few
clicks as possible. Also, it should be very much like sending an email,
replacing the attachment with a hyperlink.

Some ideas:
A right-click option that says "Copy full path". Then they start an
email and paste the path into the message.
A right-click option that says "Send link to > Email recipient", which
does the above.

I have created an Outlook Custom form for use with sending file links to
people outside our domain, which works fine, but still requires extra
steps. It also has to copy the file(s) to a server visible to the outside
(using WebDAV).

I acknowledge that it's not that difficult to do manually, but if I can
get it to the same number of keystrokes as sending an attachment, all
objections can be dismissed. And my long-term email archives will no
longer require a building addition. : )

Thanks,

Bill Le May
Click to expand...
Click to expand...
 
Ramesh said:
Another option is to add a link (to a script) in the Send To folder and
name it as "Mail Recipient (Link)". Selecting this option should launch
the mail client with subject and body fields filled in. I'll publish one
shortly.
Click to expand...

Thank you, Ramesh. These look very promising.
 
Hi Ramesh. Thanks for the script. Unfortunately it is not taking the
extension. Will you be able to sort this out?

Thanks,
Saad

Bill Le May said:
Thank you, Ramesh. I will look at it immediately.

Ramesh said:
Hi Bill,

See if this script helps:

Add "Mail Recipient (as Path)" option to the Send To menu to Email file
paths:
http://www.winhelponline.com/blog/a...path-option-send-to-menu-to-email-file-paths/

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog
Click to expand...
Click to expand...
 
Hi Saad,

Can you give an example of what happens when use this script?

It works fine here with and without extensions hidden for known file types.

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Saad said:
Hi Ramesh. Thanks for the script. Unfortunately it is not taking the
extension. Will you be able to sort this out?

Thanks,
Saad

Bill Le May said:
Thank you, Ramesh. I will look at it immediately.

Ramesh said:
Hi Bill,

See if this script helps:

Add "Mail Recipient (as Path)" option to the Send To menu to Email file
paths:
http://www.winhelponline.com/blog/a...path-option-send-to-menu-to-email-file-paths/

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog
Click to expand...
Click to expand...
Click to expand...
 
Hi Ramesh,

Thanks for your quick response.

Right, further to my last post, the link that is being copied to the email
composer is actually way shorter than the file name as well so it is not even
reaching to the extension bit either. The file I am using is on the local
server, I am not sure if that makes a difference.

I have not had a chance to look at the code but only thing I can think of is
perhaps the string level is not big enough? But, of course you will be the
best judge.

Look forward to hearing from you,

Regards,
Saad

Ramesh Srinivasan said:
Hi Saad,

Can you give an example of what happens when use this script?

It works fine here with and without extensions hidden for known file types.

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Saad said:
Hi Ramesh. Thanks for the script. Unfortunately it is not taking the
extension. Will you be able to sort this out?

Thanks,
Saad

Bill Le May said:
Thank you, Ramesh. I will look at it immediately.

Hi Bill,

See if this script helps:

Add "Mail Recipient (as Path)" option to the Send To menu to Email file
paths:
http://www.winhelponline.com/blog/a...path-option-send-to-menu-to-email-file-paths/

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog
Click to expand...
Click to expand...
Click to expand...
 
Hi Saad,

Interesting one. Perhaps the file name contains some special characters it
it? Providing a sample file name would help me replicate the problem.

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Saad said:
Hi Ramesh,

Thanks for your quick response.

Right, further to my last post, the link that is being copied to the email
composer is actually way shorter than the file name as well so it is not
even
reaching to the extension bit either. The file I am using is on the local
server, I am not sure if that makes a difference.

I have not had a chance to look at the code but only thing I can think of
is
perhaps the string level is not big enough? But, of course you will be the
best judge.

Look forward to hearing from you,

Regards,
Saad

Ramesh Srinivasan said:
Hi Saad,

Can you give an example of what happens when use this script?

It works fine here with and without extensions hidden for known file
types.

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog


Saad said:
Hi Ramesh. Thanks for the script. Unfortunately it is not taking the
extension. Will you be able to sort this out?

Thanks,
Saad

:

Thank you, Ramesh. I will look at it immediately.

Hi Bill,

See if this script helps:

Add "Mail Recipient (as Path)" option to the Send To menu to Email
file
paths:
http://www.winhelponline.com/blog/a...path-option-send-to-menu-to-email-file-paths/

--
Regards,

Ramesh Srinivasan, Microsoft MVP [Windows Shell/User]
The Winhelponline Blog http://www.winhelponline.com/blog
Click to expand...
Click to expand...
Click to expand...
 
Hi Ramesh,
I had been looking for the same functionality and ran across this thread, downloaded and installed it and it works great!

I've got one small issue that maybe you can help me out with: When I paste the path, it encloses the whole path within quotation marks. When I create the link and email it in Lotus Notes, the quotation marks cause it to not find the path. If I remove them manually, it works just fine. Is there a minor tweak that I can make in the script to remove the quotation marks when the path gets pasted?

Thanks,
Steve
 
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