Selecting Signatures...

  • Thread starter Thread starter AtlantaPanther
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AtlantaPanther

I just upgraded from 98SE to XP Pro and Office 2000 to
Office XP Pro 2002. I understand how to set up different
signatures (different businesses, Home, etc) and I can
set it up so a specific signature appears on all emails,
but I like to have the choice of whether to have a
signature on a particular email and if so, which
signature to choose. In Office 2000 I would just insert
a signature and could pick which one. How do I do that
in Office XP 2002?

Thanks!
 
Sounds like you're using WordMail, which does not include an Insert | Signature command like the regular Outlook editor. If you want to be able to insert a signature into a WordMail message manually, you can to create an AutoText entry for each signature. You can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way and make one the default. If you want to use a different signature for the current message, right-click the signature that Outlook inserted automatically. From the pop-up menu, select either the name of the signature you want to use or E-mail Signature to create a new one. I have one signature named "blank" with nothing in it.

--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
The way I did it, assuming you already know how to set up
multiple signatures, is as follows:

1) Open a new mail message.
2) Click "View | Toolbars > | Customize..."
3) Click the "Commands" tab, then click "Insert" from the
list on the left.
4) Click and drag "Signatures >" up to one of your open
toolbars.
5) Click "Close".

Now, you should have an icon from which you can select
your multiple signatures. Again, assuming you already know
how to create multiple signatures, this works best if you
leave the default signature set to <none>.

HTH
Joel
 
GREAT IDEA! Is there a way to make this one step EASIER?
That is, have one signature pop up for each email
account? I just set up a new email account (address) so
that business is filed automatically in one folder
("rule") and personal in another. Answering the business
account incoming mail, I want one signature. Answering
the private account, I want to DEFAULT to the other
signature. The INCOMING address will always identify
which account is in use for a given email. Any ideas?
-----Original Message-----
Or, create multiple signatures the normal way and make
Click to expand...
one the default. If you want to use a different signature
for the current message, right-click the signature that
Outlook inserted automatically. From the pop-up menu,
select either the name of the signature you want to use
or E-mail Signature to create a new one. I have one
signature named "blank" with nothing in it.
 
Addendum: The next logical step is the "from". That also should be
DIFFERENT--i.e., specific to each folder.

Business: incoming rule, "from" is business email address, signature is
business signature

Private: incoming rule, "from" is private email address, signature is
private

How to set this up? THANKS
 
OK, now I got it. That is the PURPOSE of having PROFILES. I get to change
ALL the settings at once--segregate the incoming email AND adopt the
separate identity for outgoing email. Done!
 
MOST CONFUSING

"mail setup" tab
Each profile carries ONE email account--the correct one. My setting
"sticks" and keeps the two separate.

"mail format" tab (very next tab)
Both profiles use the SAME signature. If I change one profile, the
other HAS CHANGED, too.

HUH? This isn't REASONABLE! What do I do?
 
On of the new features in Outlook 2003 is per-account signatures. It works only with WordMail, but does the job quite nicely.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
Yes, this is a change in Outlook 2002 from previous versions, which had per-profile signatures. A possible workaround would be to start Outlook with a .bat file that copies your preferred signature for that profile as well as starts Outlook.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
 
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