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  • Thread starter Thread starter Rick Beauford
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Rick Beauford

When creating a new email message to one of my contacts,
I press the "to" button and I notice that several
contacts are listed twice. These duplicates show the
individual's name only. When you scroll across you can
see that one is a fax and one is an email address. Is
there any way to either suppress the fax items or
identify which ones are email addresses and which ones
are faxes without scrolling to the right? I would like
to be able to see the difference at first glance.
 
If we are to assume your Outlook version is 2002, then no.
You must use the horizontal scroll bar.
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm
 
You are correct, the computer in questions is running
Outlook 2002. I had already suggested that the user key
in the fax number in an alternate field, such is the large
note area at the bottom of the contact. Fortunately for
me, I use Outlook 2000 and it shows me whether its a fax
or an email. That doesn't seem to be an improvement to me.

Hey, thank you for your reply.

Rick Beauford
-----Original Message-----
If we are to assume your Outlook version is 2002, then no.
You must use the horizontal scroll bar.
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
When creating a new email message to one of my contacts,
I press the "to" button and I notice that several
contacts are listed twice. These duplicates show the
individual's name only. When you scroll across you can
see that one is a fax and one is an email address. Is
there any way to either suppress the fax items or
identify which ones are email addresses and which ones
are faxes without scrolling to the right? I would like
to be able to see the difference at first glance.
Click to expand...


.
Click to expand...
 
The Outlook Address Book was not an improvement in Outlook 2002. It was a
step back. Things are improved slightly in Outlook 2003. It allows the
Outlook Address Book to be resized so it is easier to distinguish one
address type from another.
--
Russ Valentine
[MVP-Outlook]
Rick Beauford said:
You are correct, the computer in questions is running
Outlook 2002. I had already suggested that the user key
in the fax number in an alternate field, such is the large
note area at the bottom of the contact. Fortunately for
me, I use Outlook 2000 and it shows me whether its a fax
or an email. That doesn't seem to be an improvement to me.

Hey, thank you for your reply.

Rick Beauford
-----Original Message-----
If we are to assume your Outlook version is 2002, then no.
You must use the horizontal scroll bar.
The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
When creating a new email message to one of my contacts,
I press the "to" button and I notice that several
contacts are listed twice. These duplicates show the
individual's name only. When you scroll across you can
see that one is a fax and one is an email address. Is
there any way to either suppress the fax items or
identify which ones are email addresses and which ones
are faxes without scrolling to the right? I would like
to be able to see the difference at first glance.
Click to expand...


.
Click to expand...
Click to expand...
 
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