see same format as originally written.

  • Thread starter Thread starter Renee R.
  • Start date Start date
R

Renee R.

Judi types up a word document with table... Gretchen, Renee... all in office
can receive the file via email, open it and the table contents are lined up
fine. Heidi opens the file and the contents are "off". Why? How can Judi
make the file stay as originally typed - so all see it formatted the same? I
tried Security - Protect... but, that didn't work. Any ideas? Is it Heidi's
machine/Word that I need to work on??? Renee
 
Yes. We have a range of printers. I will have her try setting her printer
to the same one I use... and see if he reads it correctly then.

JoAnn Paules said:
Different printer drivers?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"


Renee R. said:
Judi types up a word document with table... Gretchen, Renee... all in
office
can receive the file via email, open it and the table contents are lined
up
fine. Heidi opens the file and the contents are "off". Why? How can
Judi
make the file stay as originally typed - so all see it formatted the same?
I
tried Security - Protect... but, that didn't work. Any ideas? Is it
Heidi's
machine/Word that I need to work on??? Renee
Click to expand...


.
Click to expand...
 
Both Heidi & I have the same printers Brother-MFC5860CN, so I think we would
have the same drivers??? If not, I don't know how to check that.

JoAnn Paules said:
Different printer drivers?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"


Renee R. said:
Judi types up a word document with table... Gretchen, Renee... all in
office
can receive the file via email, open it and the table contents are lined
up
fine. Heidi opens the file and the contents are "off". Why? How can
Judi
make the file stay as originally typed - so all see it formatted the same?
I
tried Security - Protect... but, that didn't work. Any ideas? Is it
Heidi's
machine/Word that I need to work on??? Renee
Click to expand...


.
Click to expand...
 
It's possible to have different versions of the same printer driver behave
differently -- http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm
discusses this -- and there are some option settings that can affect
character alignment. But I think the underlying problem is something else...

Are these "tables" created by typing spaces between words that are supposed
to line up in columns? That's really bad practice, because most fonts are
"proportional" and the sizes of their spaces are somewhat variable.

In all modern word processors, if you want things to align, you use either
tab stops or an actual table (in Word 2003, use Table > Insert > Table or
the Insert Table button on the toolbar). Read
http://www.word.mvps.org/FAQs/Formatting/UsingColumns.htm for a discussion
of the ways to line up text in columns.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Both Heidi & I have the same printers Brother-MFC5860CN, so I think
we would have the same drivers??? If not, I don't know how to check
that.

JoAnn Paules said:
Different printer drivers?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"


Renee R. said:
Judi types up a word document with table... Gretchen, Renee... all
in office
can receive the file via email, open it and the table contents are
lined up
fine. Heidi opens the file and the contents are "off". Why? How
can Judi
make the file stay as originally typed - so all see it formatted
the same? I
tried Security - Protect... but, that didn't work. Any ideas? Is
it Heidi's
machine/Word that I need to work on??? Renee
Click to expand...


.
Click to expand...
Click to expand...
 
It is a table. Word 2002. Returns, not spaces, within the columns. I
checked the font when it comes up on her machine and mine - they are the
same... position appears to be the same. Weird thing is, her machine allows
more words in the line... than mine. I can't figure out how that can be when
we have the same font and same table size? How can her machine open the file
to make the table different like that? Are there some default settings per
machine that can change files? I will have her print me screen shots of all
her settings to see if I can see any difference between hers and mine?!?!

Jay Freedman said:
It's possible to have different versions of the same printer driver behave
differently -- http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm
discusses this -- and there are some option settings that can affect
character alignment. But I think the underlying problem is something else...

Are these "tables" created by typing spaces between words that are supposed
to line up in columns? That's really bad practice, because most fonts are
"proportional" and the sizes of their spaces are somewhat variable.

In all modern word processors, if you want things to align, you use either
tab stops or an actual table (in Word 2003, use Table > Insert > Table or
the Insert Table button on the toolbar). Read
http://www.word.mvps.org/FAQs/Formatting/UsingColumns.htm for a discussion
of the ways to line up text in columns.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Both Heidi & I have the same printers Brother-MFC5860CN, so I think
we would have the same drivers??? If not, I don't know how to check
that.

JoAnn Paules said:
Different printer drivers?

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"


Judi types up a word document with table... Gretchen, Renee... all
in office
can receive the file via email, open it and the table contents are
lined up
fine. Heidi opens the file and the contents are "off". Why? How
can Judi
make the file stay as originally typed - so all see it formatted
the same? I
tried Security - Protect... but, that didn't work. Any ideas? Is
it Heidi's
machine/Word that I need to work on??? Renee


.
Click to expand...
Click to expand...


.
Click to expand...
 
The thing to check, as Jay notes, is whether you both have the same
version of the printer driver for the printer you use. (And also that
the same printer is selected as the default printer in each copy of
Windows.)

It is a table.  Word 2002.  Returns, not spaces, within the columns.  I
checked the font when it comes up on her machine and mine - they are the
same... position appears to be the same.  Weird thing is, her machine allows
more words in the line... than mine.  I can't figure out how that can be when
we have the same font and same table size?  How can her machine open the file
to make the table different like that?  Are there some default settingsper
machine that can change files?  I will have her print me screen shots of all
her settings to see if I can see any difference between hers and mine?!?!



Jay Freedman said:
It's possible to have different versions of the same printer driver behave
differently --http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm
discusses this -- and there are some option settings that can affect
character alignment. But I think the underlying problem is something else...
Click to expand...
Are these "tables" created by typing spaces between words that are supposed
to line up in columns? That's really bad practice, because most fonts are
"proportional" and the sizes of their spaces are somewhat variable.
Click to expand...
In all modern word processors, if you want things to align, you use either
tab stops or an actual table (in Word 2003, use Table > Insert > Table or
the Insert Table button on the toolbar). Read
http://www.word.mvps.org/FAQs/Formatting/UsingColumns.htmfor a discussion
of the ways to line up text in columns.
Click to expand...
--
Regards,
Jay Freedman
Microsoft Word MVP        FAQ:http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Click to expand...
Renee said:
Both Heidi & I have the same printers Brother-MFC5860CN, so I think
we would have the same drivers???  If not, I don't know how to check
that.
:
Different printer drivers?
--
JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"
Judi types up a word document with table... Gretchen, Renee... all
in office
can receive the file via email, open it and the table contents are
lined up
fine.  Heidi opens the file and the contents are "off".  Why?  How
can Judi
make the file stay as originally typed - so all see it formatted
the same? I
tried Security - Protect... but, that didn't work.  Any ideas?  Is
it Heidi's
machine/Word that I need to work on???  Renee
Click to expand...
Click to expand...
Click to expand...
 
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