Scruff at bottom of FILE | Save As....

  • Thread starter Thread starter Murray
  • Start date Start date
M

Murray

My client is sending me a distribution list from Outlook. Using
instructions posted here previously, I have him select the group, use FILE |
Save As.... and save it as a text file. I then open this in Excel, do a
little clean up and I'm off and running with a mass mailing. I have some
questions -

His last attempts to do this (confirmed by me on a separate WXPPro system)
produce an out of memory error. Suspecting that he may have hit some
internal limit, I started deleting some names. Sure enough, that was the
problem. On inspection of the text file produced once I got beyond this
error message, I note that the LAST entry in the list is a huge long record
with tons of names separated by semicolons, e.g.,

Wilson Black ; Al Di Donato ([email protected]); Al Philpotts ; Alan Gilmore ;
Alan Sterner ([email protected]); Alysia Menendez; Amy Martin ([email protected]);
Amy Meleck ([email protected]);

and so on. Some have emails and some do not. What the heck is this, and
why is it in there when he only saves the distribution list as a text file?
Some of these names are in the distribution list, and some are not. How can
I avoid getting this?

Thanks!
 
I wonder if that might be a distribution list that he had as one of the
members of the DL that you saved as a text file. You'll need to clean up the
saved file manually.
 
When I open the msg file that he saved, and scroll all the way to the bottom
there is nothing like that there. HOWEVER, when I click on the NOTES tab,
that's where it all is. Do I need that stuff there?

--
Murray

Sue Mosher said:
I wonder if that might be a distribution list that he had as one of the
members of the DL that you saved as a text file. You'll need to clean up
the saved file manually.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Click to expand...
 
"need" is always a relative issue. He might feel he needs it in the DL. You
certainly can't use it to send messages..

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers



Murray said:
When I open the msg file that he saved, and scroll all the way to the
bottom there is nothing like that there. HOWEVER, when I click on the
NOTES tab, that's where it all is. Do I need that stuff there?
Click to expand...
 
Ask the user. They're the one who apparently put it into the notes for the
DL. I can't read their mind.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Sue:

Is there some upper limit to the number of names I can have in a
distribution list? I am still trying to sort out my observation that even
after removing those NOTES data from the distribution list's msg file, I
still get the out of memory error in WXPPro (3.2GHz/1GB RAM) when I try to
save the list as a text file.
 
In an Exchange mailbox or public folder, about 125.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Thanks for sticking with me on this....

Hmm - that doesn't fit at all. This distribution list is about 750 and
growing. The client is running Outlook in WXP. I dunno....

--
Murray

Sue Mosher said:
In an Exchange mailbox or public folder, about 125.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Click to expand...
 
But what folder is the DL in -- in a .pst file or an Exchange mailbox or
public folders? That's the factor that makes a difference.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Since this is on my client's computer, I can't be really sure. As I don't
use Outlook myself, I'm not so familiar with its operational modes.

You've given me good answers, though, and I appreciate it!
 
OK - lemme try one more gasp here! 8)

The client sends me a file called "names.msg". When I open this file, I get
an Outlook window with two tabs - Members, and Notes. It's the content of
the Notes tab that is being appended to the list (when I try to FILE | Save
As... > text file) that causes some problems. The information there appears
to be extraneous, and looks like a single record that is a concatenated list
of all the names in the client's address book or something.

When I ask my client if he needs that Notes information, he asks me "What? -
where is that?". Please prompt me with a response for him! 8) Where can he
find those Notes in Outlook? What creates those Notes? Can he delete them?
 
He should be able to find those notes in the same place that you did, on the
Notes tab of the distribution list. He can delete them and save the DL to
make them go away.

It's anybody's guess how they got there.
 
Thanks Sue....

--
Murray

Sue Mosher said:
He should be able to find those notes in the same place that you did, on
the Notes tab of the distribution list. He can delete them and save the DL
to make them go away.

It's anybody's guess how they got there.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Click to expand...
 
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