I have a problem with saving word documents over the network. The document is about 9Mb and still growing. The users are reporting the document hangs while saving (it takes about 2 minutes to save). I dont think the file is corrupted because when the file is copied locally, it functions fine. Is there any way to speed up saving a word document of this size over the network, keeping in mind that I have used winzip to compress it.
Any help will be much appreciated.
Just my opinion. A 9MB Word document is far too large. It must take some
time to read, repaginate, print, scroll, etc. Why don't you break it up at
logical places like chapters, sections, etc.?
How did it get so large? Is it full of graphics? Are you saving all the
history of changes rather than accepting or deleting them?
This may help you. It is from Word Help:
Combine or split subdocuments
On the View menu, click Outline.
On the Outlining toolbar, click Expand Subdocuments .
If the subdocuments you want to combine or split are locked, unlock them.
How?
Click anywhere in the subdocument you want to lock or unlock.
On the Outlining toolbar, click Lock Document .
Notes
Microsoft Word also locks subdocuments in the following cases:
The subdocuments are collapsed.
The master document is shared by a workgroup, and someone else is currently
working on the subdocument.
Someone who previously worked on the subdocument set file sharing to the
read-only option.
The subdocument is stored on a read-only file share.
Do one of the following:
Combine subdocuments
Click Master Document View on the Outlining toolbar if you cannot see the
subdocument icon .
Move the subdocuments you want to combine next to one another.
How?
To select the subdocument you want to move, click its subdocument icon . To
select multiple adjacent subdocuments, click the first icon, and then hold
down SHIFT as you click the last icon in the group. (Click Master Document
View on the Outlining toolbar if you cannot see the subdocument icon .)
Drag the subdocument icon to a new location.
Tip
You can also move text or graphics between subdocuments. To do this, expand
the subdocuments and switch to print layout view.
Select the first subdocument you want to combine by clicking its
subdocument icon .
Hold down SHIFT as you click the last icon in the group of subdocuments
that you want to combine.
On the Outlining toolbar, click Merge Subdocument .
Notes
When you save the master document, Microsoft Word saves the combined
subdocuments with the file name of the first subdocument.
When you combine subdocuments (for example, documents A, B, and C), the
"uncombined" versions of the subdocument files (documents B and C) remain
in their original location.
Split a subdocument into two subdocuments
If necessary, create a heading for the new subdocument. Then apply a
built-in heading style or outline level to the heading.
How?
In outline view, Microsoft Word simplifies the text formatting to help you
focus on the structure of your document. The following list describes what
formatting appears in outline view, and what formatting changes you can
make.
Each heading level is formatted with the appropriate built-in heading style
(Heading 1 through Heading 9) or outline level (Level 1 through Level 9).
You can apply these styles or levels to your headings as usual. Or, in
outline view, you can automatically apply heading styles by dragging the
headings to the appropriate levels. If you want to change the appearance of
a heading style, you can modify its formatting.
Word indents each heading according to its level. The indentations appear
only in outline view; Word removes the indentations when you switch to
another view.
Paragraph formatting doesn't appear. Also, the ruler and the paragraph
formatting commands are not available. (You can apply styles, although you
might not be able to see all the style formatting.) To view or modify
paragraph formatting, switch to another view.
If you find character formatting (such as large fonts or italic)
distracting, you can display the outline as plain text. On the Outlining
toolbar, click Show Formatting .
Notes
To insert a tab character in outline view, press CTRL+TAB.
To see the actual formatting of a document while you work in outline view,
you can split the document window. Work in outline view in one pane and in
print layout view or normal view in the other pane. Any changes you make to
the document in outline view are visible in the second pane.
Select the new heading.
On the Outlining toolbar, click Split Subdocument .
Note When you save the master document, Microsoft Word assigns a file
name to the new subdocument based on the first characters in the
subdocument's heading.
