Saving Sound Files in PPT To Send in E-Mail Attachment

[Guest]

Hi! My son created a presentation which has sound files inserted in it. He needs to show it at school, but they are not allowed to bring their own discs to school (security, viruses, etc.). The problem is that, when I send it in an e-mail to his school address (so that he can run it on a school compute) the slide show runs, but without sound) - the sound will not come through at school. Is this because the files are not really saved as part of the program and are running off my hard drive at home when we run it at home? How can I save it so that he can get the complete show at school, ie. - the sound files saved as part of the program? The sound at school is not the problem, as they do have sound capabilities. THANKS!! )

 

[Bill Foley]

Anything other than wav files less than 100kb (normal setting) are not
imbedded, but linked. The trick is this:

1. Put all linked sound files in the exact same folder as the presentation.
2. Insert your sounds as you did before.
3. Open Windows Explorer, browse to the folder, select all the files (CTRL-A
will "Select All")
4. Click the "File" menu and select the "Winzip" option.
5. Send the zipped file through the mail (taking a look at the file size
first to make sure it is okay)

If you don't have WinZip loaded on your machine, you can get a trial version
downloaded from the Internet (at least you could).

If you have questions, holler back!

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
"Success, something you measure when you are through succeeding."

Hi! My son created a presentation which has sound files inserted in it.

He needs to show it at school, but they are not allowed to bring their own
discs to school (security, viruses, etc.). The problem is that, when I send
it in an e-mail to his school address (so that he can run it on a school
compute) the slide show runs, but without sound) - the sound will not come
through at school. Is this because the files are not really saved as part
of the program and are running off my hard drive at home when we run it at
home? How can I save it so that he can get the complete show at school,
ie. - the sound files saved as part of the program? The sound at school is
not the problem, as they do have sound capabilities. THANKS!! )

 

[Guest]

Hi Bill

Thank you sooooo much! I'm going to try this tomorrow

Maria )

 

[Guest]

Hello again Bill

Well, this worked when I saved it, as per your instructions in a zip file, on a back-up disc. That hadn't worked before - when I backed it up and tried to run it on another computer, no sound. Now, I got the sound. So, I'm assuming it'll work as an e-mail attachment, too, with the ZIP format. I've sent it to a friend to test the process. Thanks, again
Maria )

 

[Bill Foley]

Yeah, it should work just fine. Click the "Tools" menu and select
"Options". Click the "General" TAB. There you will see the setting I
mentioned earlier. Keep in mind that this only impacts "wav" files. Sound
files like "midi" and "mp3" will always be "linked", and should always start
out in the same folder as your PowerPoint file before you start linking
them. That way you can move all files anywhere and the "link" will always
be the same as long as they are put in the same folder.

Have fun!

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/

Hello again Bill,

Well, this worked when I saved it, as per your instructions in a zip file,

on a back-up disc. That hadn't worked before - when I backed it up and
tried to run it on another computer, no sound. Now, I got the sound. So,
I'm assuming it'll work as an e-mail attachment, too, with the ZIP format.
I've sent it to a friend to test the process. Thanks, again!