Saving Emails to hard drive - Default names

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Guest

I need help on saving my emails to the hard drive. I have to save all my emails to the specific job folder on my hard drive. When I go to save the email the default file name is whatever is in the Subject line of the email. I would like the defualt name to include that date and who it is from along with whatever is in the subject line. Anyone know how to do this?

The 2nd part is I want the default format to be the message (.msg) format not thetext format. Anyone know how to change this?

Thanks -
 
-----Original Message-----
I need help on saving my emails to the hard drive. I
Click to expand...
have to save all my emails to the specific job folder on
my hard drive. When I go to save the email the default
file name is whatever is in the Subject line of the
email. I would like the defualt name to include that date
and who it is from along with whatever is in the subject
line. Anyone know how to do this?
The 2nd part is I want the default format to be the
Click to expand...
message (.msg) format not thetext format. Anyone know how
to change this?
Thanks -
Click to expand...
While viewing the message click "File", "Save As". Find
Click to expand...
the folder you want to save the file in and in the "save
as type" box choose "message format".
 
On the save as type, you can select HTML or txt, etc.
However, it will only save the file date and time with the
date and time that you are saving it. You can also create
a Personal Folder on your local computer which you will
access through Outlook and just move the emails into the
Personal Folder that way they retain everything. However,
personal folders should not be allowed to get bigger than
2GB.
-----Original Message-----
I need help on saving my emails to the hard drive. I have
Click to expand...
to save all my emails to the specific job folder on my
hard drive. When I go to save the email the default file
name is whatever is in the Subject line of the email. I
would like the defualt name to include that date and who
it is from along with whatever is in the subject line.
Anyone know how to do this?
The 2nd part is I want the default format to be the
Click to expand...
message (.msg) format not thetext format. Anyone know how
to change this?
 
Donna -
When you save to a personal folder where is it saved on the hard drive? Can you specify where you want it saved? At the end of each job I want to archive all the emails to a folder and burn to a CD

I know how to do the "Save As" but it is just a pain to have to selected the message foramte and rename with the date for each email. I am just looking for a faster way to do this.

THanks
 
You can save a Personal Folders File (a.k.a. Outlook Data File, a.k.a. .PST
file) anywhere you want it. To create a new .PST file, go to File | New.
The new file will open in your Folder List. Drag and drop items to it, then
when you're finished, right-click its root folder and select Close (it will
close out of Outlook but stay on your hard drive). If you need to reopen it
to add more items to it or view items in it, use File | Open (in Outlook
only; don't try to open it from Windows or from any other program). You can
burn it to a CD if you wish; just remember that if you need to access it
again later, you will have to copy it back to your hard drive and remove the
read-only attribute. Outlook has to have write access to the file.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply only to the newsgroup to preserve the message thread. ***


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