saving a calendar page

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

This shouldn't be this frustrating. I just want to save one calendar month
as a file that I can email to others. How is this done? I don't want to
save it as a web page. I just want a file that shows the same thing I see
when I print a one-month page.
 
The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file. That, of course, won't produce the kind of document you're looking for.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Printing to a PDF printer driver would work, if you have something like that installed.

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Why is this so difficult?

Sue Mosher said:
The closest Outlook can come to a built-in method for sending a calendar as a single file attachment is to export the Calendar folder to a file, then sending the exported file. That, of course, won't produce the kind of document you're looking for.

However, if you have Word, you can use one of the Word templates listed at http://www.slipstick.com/addins/calendar.htm#print to push the Outlook data into a Word document, then attach that document to a message.

If you have Visio 2003, you can use the Import Outlook Data Wizard to create a calendar from Outlook data, using a filter to include only certain appointments. The resulting .vsd file can then be sent as an attachment.

For a VBA code solution that creates an HTML-format mail message containing any single day's appointment list, see http://www.outlookcode.com/codedetail.aspx?id=24 .

Printing to a PDF printer driver would work, if you have something like that installed.

Another technique is to use a third-part tool called ClipForm (http://www.ivitar.com/clipform/). This tool uses templates to export Outlook data -- a whole folder or selected items -- to the Windows clipboard, text file, HTML email message, or other file types.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Click to expand...
 
For whom?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Hummer asked:

| Why is this so difficult?
|
| "Sue Mosher [MVP-Outlook]" wrote:
|
|| The closest Outlook can come to a built-in method for sending a
|| calendar as a single file attachment is to export the Calendar
|| folder to a file, then sending the exported file. That, of course,
|| won't produce the kind of document you're looking for.
||
|| However, if you have Word, you can use one of the Word templates
|| listed at http://www.slipstick.com/addins/calendar.htm#print to push
|| the Outlook data into a Word document, then attach that document to
|| a message.
||
|| If you have Visio 2003, you can use the Import Outlook Data Wizard
|| to create a calendar from Outlook data, using a filter to include
|| only certain appointments. The resulting .vsd file can then be sent
|| as an attachment.
||
|| For a VBA code solution that creates an HTML-format mail message
|| containing any single day's appointment list, see
|| http://www.outlookcode.com/codedetail.aspx?id=24 .
||
|| Printing to a PDF printer driver would work, if you have something
|| like that installed.
||
|| Another technique is to use a third-part tool called ClipForm
|| (http://www.ivitar.com/clipform/). This tool uses templates to
|| export Outlook data -- a whole folder or selected items -- to the
|| Windows clipboard, text file, HTML email message, or other file
|| types.
||
|| --
|| Sue Mosher, Outlook MVP
|| Author of Configuring Microsoft Outlook 2003
||
|| and Microsoft Outlook Programming - Jumpstart for
|| Administrators, Power Users, and Developers
||
||
||
|| ||| This shouldn't be this frustrating. I just want to save one
||| calendar month as a file that I can email to others. How is this
||| done? I don't want to save it as a web page. I just want a file
||| that shows the same thing I see when I print a one-month page.
 
I understand your frustration, but asking rhetorical questions doesn't get you any closer to getting the job done, does it? Microsoft is aware that sending a calendar isn't an easy task. Why don't you try one or more of the solutions available?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Several years ago I found a WORD template that would create a document based
on the month of your choice in your Outlook calendar. OLCalndr.exe installs
this template (you'll have to point it to your templates folder). It worked
like a charm in Outlook 2000/Word97, and I still use it in Outlook 2002/Word
2002.

Here's the link for this download: http://support.microsoft.com/?kbid=201567
 
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