Save Word Documents as Power Point Documents

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We have almost all our hymns organused in Word and would like to convert to
Power Point so they can be projected at our church services.
What is the most efficient way to do this?
 
Hi Cliff,

PowerPoint will automatically import Word documents structured as follows:

Slide Title
Slide Text
More Slide Text
Slide Title
Slide Text
More Slide Text

Open the Word.doc with PowerPoint and it will import the text to the slides.

Glenna
 
Cliff said:
We have almost all our hymns organused in Word and would like to convert to
Power Point so they can be projected at our church services.
What is the most efficient way to do this?
Click to expand...

I'd spend a little time in Word applying styles. PPT picks up the Word text
styles to determine where to place the text.

Word style --> PPT placement
Heading 1 --> Slide title
Heading 2 --> Primary bullet text
Heading 3 --> Secondary bullet text

etc.

IIRC, anything formatted as just "normal" style in Word doesn't transfer to
PPT when you do a File/Send to PPT from Word (or when you just do a
File/Open in PPT, select "all files" in the "as type" dropdown, and select
your Word document).
 
Thanks for the advice. I'll try it out and let you know if I have any problems

Echo S said:
Cliff said:
We have almost all our hymns organused in Word and would like to convert to
Power Point so they can be projected at our church services.
What is the most efficient way to do this?
Click to expand...

I'd spend a little time in Word applying styles. PPT picks up the Word text
styles to determine where to place the text.

Word style --> PPT placement
Heading 1 --> Slide title
Heading 2 --> Primary bullet text
Heading 3 --> Secondary bullet text

etc.

IIRC, anything formatted as just "normal" style in Word doesn't transfer to
PPT when you do a File/Send to PPT from Word (or when you just do a
File/Open in PPT, select "all files" in the "as type" dropdown, and select
your Word document).

--
Echo [MS PPT MVP]
http://www.echosvoice.com
presenter, PPT Live '04
Oct 10-13, San Diego http://www.powerpointlive.com
Click to expand...
 
Is there any way to open a Power Point document if I don't have Word or
Office? I'm using WinXP Home and MS Works. Steph
 
I'm interested in solutions to this issue as well. I use Office 2007.

I'm creating a series of PowerPoint 2007 presentations based on Word 2007
documents. The Word documents don't include graphics--just text. I have
formated the Word documents thus:

Heading 1 style applied to each heading that I want to define as the title
for new slide in PowerPoint.

Heading 2 style applied to each subsequent paragraph in the Word document
that I want to become text on a slide in PowerPoint.

Heading 1 style for the next slide, and so on.

I can open the Word documents (outlines, really) in PowerPoint, but, alas,
PowerPoint won't import more than about 80 slides. Many of the presentations
that I'm creating will (or should) contain between 100-150 slides after I
transfer the content from Word to PowerPoint.

I'm puzzled about this limitation in PowerPoint, especially in light of the
new XML-based Office formats. It seems to me that it should be easy to read
content from Word (in docx format) and transform that into content PowerPoint
(pptx format). Isn't such cross-application sharing of data one of main
reasons for using XML-based formats?

I also don't understand the apparent 80-slide limit when importing Word
documents into PowerPoint, especially if the Word documents contain only
text, properly styled with heading styles. Is there a way around this
limitation?

And I'd love to see a true style feature in PowerPoint; that would make
reformatting titles and text in PowerPoint so easy and fast, especially after
importing content from Word. But I guess that's for the next version...
 
I can open the Word documents (outlines, really) in PowerPoint, but, alas,
PowerPoint won't import more than about 80 slides. Many of the presentations
that I'm creating will (or should) contain between 100-150 slides after I
transfer the content from Word to PowerPoint.
Click to expand...

Try breaking the outline in half, open the first half as an outline, open the
second half as an outline ... now you've got two half-presentations. Copy/paste
from slide sorter view of one to slide sorter view of the other to combine the
two.

Or first, try bringing in the first half, then on the Home tab, choose New
Slide, Insert from Outline and see if it'll *add* the second half of the slides
from the outline to the existing presentation.
I'm puzzled about this limitation in PowerPoint, especially in light of the
new XML-based Office formats. It seems to me that it should be easy to read
content from Word (in docx format) and transform that into content PowerPoint
(pptx format). Isn't such cross-application sharing of data one of main
reasons for using XML-based formats?
Click to expand...

Not a clue, really. The ability to do this is nothing new to PPT ... it's been
able to import outlines like this for the last four or five versions, but it's
always been limited to 100 slides or so. No idea why.
And I'd love to see a true style feature in PowerPoint; that would make
reformatting titles and text in PowerPoint so easy and fast, especially after
importing content from Word. But I guess that's for the next version...
Click to expand...

Or with an add-in, for any version from PPT 97 on.

http://www.pptools.com/shapestyles

There's a free demo you can try out; it lets you create up to five styles; it's
made for PPT 2003 and previous but works pretty well with 2007. It just doesn't
include any of the new 2007 features in styles.
 
Thanks, Steve.

I did, of course, think of splitting the document and presentation to get
around the 80-slide limit, and I can make that work., as I've done with many
earlier version of Word and PowerPoint. But I remain puzzled by the
limitation and the whole XML-format issue.

I see many blog posts and Web sites crowing about the ability to create, for
example, Word and Excel documents in code using the information about the
structures of those documents in Office 2007. I can imagine many useful
applications for that technique.

But if, for example, you can generate Word documents automagically, why
can't PowerPoint consume a docx document and render it (within reason) as a
pptx presentation? (And for purposes of this thread, that's a rhetorical
question.)

Thanks again for your quick reply.
 
ExtraPilot said:
Thanks, Steve.

I did, of course, think of splitting the document and presentation to get
around the 80-slide limit, and I can make that work., as I've done with many
earlier version of Word and PowerPoint. But I remain puzzled by the
limitation and the whole XML-format issue.
Click to expand...

I don't really understand the limitation, but again, I doubt it's anything to
do with the XML format, since the same limitation has been in effect since Bill
first studied customer relations with the velociraptors. ;-)
I see many blog posts and Web sites crowing about the ability to create, for
example, Word and Excel documents in code using the information about the
structures of those documents in Office 2007. I can imagine many useful
applications for that technique.
Click to expand...

I'd be very surprised if one couldn't do the same with PPT.
But if, for example, you can generate Word documents automagically, why
can't PowerPoint consume a docx document and render it (within reason) as a
pptx presentation?
Click to expand...

Rhetorical question or not, I'm betting the answer's simple: because nobody
wrote the code to do it. They had the feature working, if in a limited sort of
way, had limited time/resources to get all the main stuff in PPT working, not
enough spare time or need to extend this feature, so here it sits.
 
I think the limit is 500 lines of outline, or text or whatever.

Incidently, PPT3 never had a limit that I could find. But back then I
never had a machine fast enough to really try to max it out. It seems
to me that a bunch of things changed from PPT3 to PPT4. (Have
mentioned fade speeds?)

As for going from Word to PPT, when I run into this limit, I first
open the Word file and do a send to PPT. I save the file that results
in PPT. Then I go back to Word and simply delete everything that
actually made it to PPT, and do another send to. Then I save that
result as another file. Repeat as neccessary. Do not save the changes
to the Word file. Once done, import the slides from each chunk into
your main show.

Annoying, yes.

Regards,

Villem Teder
 
I think the limit is 500 lines of outline, or text or whatever.

Incidently, PPT3 never had a limit that I could find. But back then I
never had a machine fast enough to really try to max it out. It seems
to me that a bunch of things changed from PPT3 to PPT4. (Have
mentioned fade speeds?)
Click to expand...

It's come up in our conversations a time or two said:
As for going from Word to PPT, when I run into this limit, I first
open the Word file and do a send to PPT. I save the file that results
in PPT. Then I go back to Word and simply delete everything that
actually made it to PPT, and do another send to. Then I save that
result as another file. Repeat as neccessary. Do not save the changes
to the Word file. Once done, import the slides from each chunk into
your main show.

Annoying, yes.
Click to expand...

But eminently practical. Nice tip. Thanks!
 
Hi Steve, My problem is the opposite, but I can't get any answers no matter
how I ask them.
I have a Power Point 2003 presentation, and I would like to make outlines of
it in Word, but without the slides, only the words.
 
Irene Vegas said:
Hi Steve, My problem is the opposite, but I can't get any answers no matter
how I ask them.
I have a Power Point 2003 presentation, and I would like to make outlines of
it in Word, but without the slides, only the words.
Click to expand...

The simplest way I know is to save as an RTF file. That'll give you pretty
much what you see in PowerPoint's Outline view. Like the outline view, it'll
only include text in Title and Body Text placeholders.

If you need something beyond that, give us a shout.
 
Irene Vegas said:
Hi Steve, My problem is the opposite, but I can't get any answers no matter
how I ask them.
I have a Power Point 2003 presentation, and I would like to make outlines of
it in Word, but without the slides, only the words.

This is VERY easy in 2003 (difficult in 2007 unless someone can help me). Powerpoint and Word use outlines interchangeably.
Click to expand...
In Word use File... Send to... Powerpoint. A file created in Outline mode
creates all the slides in Powerpoint with each slide starting with Heading 1
In Powerpoint use File... Send to... Microsoft Office Word... and pick an
option (the bottom one (Outline only) creates the same outline but you may
have to remove bullets and numbering (click on the bullets icon twice) and
View... Outline... to see it
Selecting All and hitting CTRL + Space reformats the text to your normal
Outline in Word.
 
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